Minutes of the Parish Council meeting held on 21st January 2014

Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 21st January 2014 at 7.30pm.

Present:   Cllrs Alexander (chairman), Hodson, Hayden, Howden, Giddens, Trolove and clerk

247.14 Apologies for absence were received from Cllr James and County Cllr Bywater

248.14 Minutes of 17th December 2013 were agreed and signed

249.14 Matters arising (information only)

250.14 Members declaration of interest for agenda items – none

251.14 County and District Cllr report/update – an email update had been received from County Cllr Bywater and circulated.

252.14 AON insurance – a letter had been received asking the Parish Council to check the policy schedule for any amendments.   It was agreed to add the new play equipment.

253.14 Grass cutting contract – the 3 year contract had been received and it was agreed to give authority to Cllr Alexander to sign once amendments had been made – an option for 14 cuts if required at the same fixed price per cut.

254.14 Cambridgeshire Future Transport consultation – 16 completed forms had been received at the PC office and forwarded to the County Council

255.14 Resiting of benches at Recreation Ground – next agenda

256.14 Siting of Fields in Trust Memorial Plaque – it was agreed that Cllr Trolove would concrete the new plaque into the ground at the entrance to the field on Winwick Road.

257.14 Meeting dates, date for annual Parish Meeting and Trustees meeting.   It was agreed to continue the monthly meeting on the 3rd Tuesday of the month.   A date for the Parish meeting and Trustees meeting to be set at the next PC meeting

258.14 48 Main Street access – the developer who has bought this property has asked to speak to the trustees of the Village Hall.   It was agreed to invite them to attend prior to the February Parish Council meeting.

259.14 Representative reports

Rights of Way – Cllr Giddens reported no known issues

Tree Warden and Jubilee Wood – Cllr Trolove agreed to arrange an evening in March for a midweek work party to trim up some of the vegetation in the wood.   He would also provide guidance for those who could not attend but wished to contribute at another date.

Highways & Police – Cllr James had sent an email update and our PCSO would be attending the June meeting

Finance & Charities – Cllr Hodson reported that a cheque had been issued for the play equipment invoice £2,397.60 (inc VAT) as previously agreed.   The VAT return was being completed and payment should be received before the end of the financial year.

Village Hall & Recreation Ground – Cllr Howden reported that the skip had been removed from the Recreation Field.   The village hall clock is to be checked to see if it can be repaired – connected to the electricity.

Allotments – Cllr Howden reported little activity due to the wet conditions.

Community Liaison – Cllr Alexander had not received any other news.

 

260.14 Anglian Water – Allotments payment by direct debit.   It was agreed to apply to make payments by direct debit – clerk to arrange paperwork.

 

261.14 Reconciliation of accounts and payment of cheques

S Dalley (clerk)                                                                            £298.68

S Dalley (postage 12 x 2nd class stamps)                         £6.00

S Dalley (copier paper)                                                           £3.00

Anglian Water (allotments)                                                  £32.85 (Charity)

262.14 Clerks contract of employment – the clerk informed the meeting of her intention to give notice.   The contract states one month to be given but a 3 month period was agreed to give time for advertising, interview and handover.

263.14 Planning – no plans had been received

264.14 Correspondence received

.Letter from PCC thanking the Parish Council for the S137 grant of £200 towards churchyard grass cutting

.Sawtry Eye – email had been received from CARESCO informing the Parish Council that arrangements had been made for the Sawtry Eye to now include The Giddings.   Volunteers had come forward to deliver the publication.

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