Parish Council News
Parish Council: Notices and Minutes of Meetings 2008/2007
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2009 Meetings of the Parish Council

16th December 2008 - Meeting of the Parish Council
11th November 2008 - Meeting of the Parish Council
14th October 2008 - Meeting of the Parish Council
9th September 2008 - Meeting of the Parish Council
10th June 2008 - Meeting of the Parish Council
Notice of Planning Meeting of the Parish Council on Tuesday 24th June 2008
13th May 2008 - Meeting of the Parish Council
Notice of Annual Meeting of Parish Council on Tuesday 13th May 2008
Notice of Full Parish Council Meeting on Tuesday 8th April 2008
Notice of Planning Meeting of the Parish Council on Tuesday 8th April 2008
Notice of full Parish Council meeting on 11th March 2008
12th February 2008 - Meeting of the Parish Council
Notice of full Parish Council meeting on 12th February 2008
8th January 2008 - Meeting of the Parish Council
Notice of full Parish Council meeting on 8th January 2008
6 November 2007 - Budget Meeting of the Parish Council
18 September 2007 - Planning Meeting
4 September 2007 - Meeting of the Full Council
24 July 2007 – Meeting of the Parish Council

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16 DECEMber, 2008
Minutes of a Meeting of the Parish Council held in the Parish Room, Village Hall, Great Gidding at 7.30pm

Present: Cllr’s Alexander (Chairman), Hayden (Vice Chairman), Hodson, Hill and District Cllr Tuplin

211.08 Apologies for absence
Received from County Cllr Walters, District Cllr Garner, Cllr Titmus and Cllr Dr Byard. A letter of resignation had been received from Ian Stapleton, as he is unable to attend meetings due to other commitments. A casual vacancy would be advertised.

212.08 Members Declaration of Interest for agenda items
None

213.08
Minutes of 11th November 2008 were approved and signed

214.08
Matters arising from previous minutes (information only)

215.08 Freedom of Information Act
The Model Scheme was adopted and the clerk would publicise the documents held by the council and access to this information

216.08 Pantomime
Financial support for 2009 production. This was discussed and it was agreed that £300 be made available for this community event. (S137)

217.08 Risk Assessment
internal procedures. It was agreed that Parish Council minutes should be sent to the County Archive Office on a regular basis. A copy of minutes to be held on USB sticks and stored safely

218.08 Reports

Planning - No report
Tree Warden – The Plant Sale Group proposed planting hazel structures in the Wood. The Parish Council supported this. The Forestry Commission had written with information on a second payment due. Paperwork to comply with the RPA needed to be completed to obtain an SBI number.
It was agreed to reimburse Michael Trolove for costs incurred in maintaining the wood.
Vhall - No report
Recreation Field – Cllr Hayden agreed to project manage the installation of pipe to connect mains water to the site from Chapel End. - Andrew Alexander
Highways – It was agreed to thank Tony King, Highways Dept for the recent work carried out in the village. The repairs to Luddington Road however had not been effective. Street Lights in Main Street were not working properly – clerk to report.
Police – PC Paul Sykes had produced half-yearly crime figures - these were noted - Robin Hayden
Finance & Charities – Leeds Day were making progress and awaiting a response from the Charity Commission - Paul Hodson
PR – A Clarion had been produced and distributed - Adam Titmus
Rights of Way – No report - Julie Byard

219.08 Bank Reconciliation and approval of payments agreed

Clerk Salary November £273.24
SG Electrical Service (PAT test) £ 28.79
Clerk/Councils Direct subs £ 10.00
Staples (ink cartridge x 2) £ 28.88
Postage £ 3.24

220.08 Post Office update

221.08 Village maintenance update and quotes.
Three quotes had been requested and two received to renovate the two benches and village sign. It was agreed to accept ‘Old Crow’ to carry out the work. Cllr Hill agreed to see if the Salt Bin in Mill Road could be repaired rather than replacing. Cllr Hodson had removed the ivy from the Gains Lane Salt Bin and cut back vegetation around the bench at the crossroads and at the sign by the Chapel End pond.

222.08 Gidding History
A date for a meeting was agreed for 3rd March at 8pm in the Village Pub. To be publicised in the Parish News, website and noticeboards

223.08 Correspondence received

.Speedwatch Initiative
.Gypsy & Traveller Sites Development Plan Document: Issues Consultation: Workshop for Town & Parish Councils – 14th Jan
.Cambs County Council Village Benefits Advice Service
.Proposed Changes to County Council Division Names in Huntingdonshire
.Cambs County Council’s Annual Report

224.08 Parish Council meeting dates for 2009.
It was proposed to move meeting dates from the second Tuesday to the third Tuesday of the month

225.08 Items for next agenda
Grass cutting Recreation Field

 

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11 November, 2008
Minutes of a Meeting of the Parish Council held in the Parish Room, Village Hall, Great Gidding at 7.30pm

197.08 Apologies for absence
Received from County Cllr Walters, District Cllr Garner and Tuplin, Cllr Byard and Cllr Titmus. Declaration of Interest for agenda - none

198.08
Minutes of the meeting held on 14th October 2008 were agreed and signed

199.08
Matters arising from previous minutes (information only)

200.08 Precept for 2009/10, budget agreement.
This was discussed and a precept of £9,575 agreed (10% increase)

201.08
Vice Chairman. Cllr Stapleton stood down as Vice Chairman and Cllr Hayden was elected in his place.

202.08 Audit
Annual Return year end 31 March 2008 closure andinterim internal audit - noted

203.08 Reports

Planning – Application for development 61 Main Street, It was agreed to recommend refusal, the plans do not meet HDC
Planning Guidelines for Linear Development
Tree Warden – Parish Planting Scheme, Michael Trolove had expressed interest in taking up the allocation of trees.
VHall & LA – Cllr Hodson had submitted an expression of interest form to the Donarbon for funding towards a Pavilion on the Recreation Field. Cllr Alexander had met with Anglian Water re connection of water to the Recreation Field.
Highways – A village walk held on 21st October had highlighted various items within the village requiring attention. The County Council and Parish Council are working together to rectify these areas.
Police – Speed checks are being carried out within the village
Charities – Leeds Day requested the Trustees to sign a letter of instruction to amalgamate the three charities in to one and rename Great Gidding Charity. This was agreed and signed.
Three quotes had been received from land agents, Smith Gore accepted. It was agreed for the land to be registered and an FBT agreement drawn up.
PR – Cllr Titmus had asked for any items for the December Clarion to be forwarded to him
Rights of Way – Map received

204.08 Bank Reconciliation and approval of payments agreed

• Clerk Salary October £273.24
• Moore Stephens Audit £158.63
• Canalbs interim internal audit £62.00
• Leeds Day solicitors £500.00

205.08 Post Office update
Meeting with the Post Office had been held but know more news available

206.08 Allotment gate security and post
Cllr Hill offered a hand gate for use on one side of the pedestrian access and the clerk agreed to obtain a suitable lock for the vehicle gate.

207.08 Gidding History records
Cllr Hayden suggested that the recording of village history be a continuing process. It was agreed to invite those interested in becoming involved to contact the clerk and a meeting arranged. (via Clarion)

208.08 Correspondence received

• Willow weaving project by Plant Sale team. The Council discussed this project again but did not favour the use of willow.
• Neighbourhood Watch – to be promoted in Clarion
• Engaging Parish Councils event invite 2nd December
• CPALC AGM 6th December
• CPALC Huntingdonshire District meeting 17th November
• Communities in control: Real people: Codes of conduct for local authority members and employees – A consultation
• The Local Development Framework: Consultation on the submission core strategy site allocation representations
• Surface Water flooding Data gathering – Cllr Hayden and clerk to complete.

209.08 Parish Land Rental Review/Agreement progress
The Parish Council is working with Smith Gore to clarify agreements.

210.08
The next meeting would be held on Tuesday 16th Dec at 7.30pm

 

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14 October, 2008
Minutes of a Meeting of the Parish Council held in the Parish Room, Village Hall, Great Gidding

Present: Cllr’s Alexander (Chairman), Hodson, Hayden, Byard, County Cllr Walters and Clerk

197.08 Apologies for absence
Received from Cllr’s Stapleton, Titmus, District Cllr Garner and Tuplin and accepted

198.08 Member’s Declaration of Interest for agenda items
None.

199.08 The minutes of 9th September 2008
Agreed and signed.

200.08 Matters arising from previous minutes.
(information only)

201.08 Financial Regulations
Reviewed, agreed and adopted.

202.08 Interim Internal Audit (9th Oct)
Cllr Hodson and Clerk had a productive meeting with the auditor, report to follow.

203.08 Policy for notes taken at meetings was agreed.
Notes to be destroyed once the minutes have been approved.

204.08 Reports

Planning - 23 Chapel End development, plans checked for position of driveways
Tree Warden - Parish Planting scheme to be advertised on noticeboards - Ian Stapleton
VHall & LA - Anglian Water processing application for water connection at the Recreation Field. Siting of PO Outreach Service at entrance to Recreation Field had been opposed. Use of Village Hall car park is by agreement with the management committee - Andrew Alexander
Highways - meeting with Tony King, CC Highways arranged for 21st October
Police - Speed checks are being carried out on Main Street - - Robin Hayden
Finance & Charities - Leeds Day had started work on the Charities and Land registration - Paul Hodson
PR - it was agreed to produce an edition of the Clarion for December - Adam Titmus
Footpath Officer - Julie Byard agreed to fill this vacancy

205.08 Post Office Closure and Outreach Service update.
It was agreed Cllr Byard represent the council in discussion with the Post Office.

206.08 PAT testing of Parish Council office equipment.
It was agreed that SG Electrical (used by Sawtry PC) checks the PC electrical equipment at £2.50 per item.

207.08 Society of Local Council Clerks membership.
The council agreed it would be beneficial to join.

208.08 Signs for Recreation Field and Allotments Signs
It was agreed to look at producing a map highlighting facilities in the village. A suitable chain and lock will be required for the allotment gate.

209.08 Reconciliation of accounts, approval of payments agreed and cheques signed.

• Clerk Salary September £273.24
• SLCC membership £80.00
• 1407 Pub Co. - recycling credits £261.37
• Old Crow (re site allotment gate)£189.47 (charity account)

210.08 Village shop application to sell Lottery tickets.
The Council agreed to write in support of this application.

211.08 Risk Assessment
This would be carried out on 21st October during the walk of the village.

212.08 Correspondence received

• Request for donation from CARESCO, The Parish council had allocated S137 for this financial year
• Review of Parish arrangements in Huntingdonshire – further consultation
• The making and enforcement of bylaws – A consultation – Robin Hayden
• The Standards Board for England newsletter
• HDC Public meeting schedule for October - noticeboards
• Invitation to Free Live Concert, RAF Molesworth
• Independent Internal Audit & Parish Clerk & Councillor Training
• Cambridgeshire & Peterborough Minerals and Waste Preferred Options 2 Consultation
• Northamptonshire Minerals and Waste Development Framework, Core Strategy Proposed Submission and Control and Management of Development – Preferred Approach

213.08 Appointment of Clerk (6 month review)
Cllr Alexander to complete appraisal form and training requirements.

214.08 Date of next meeting
11th November, items for agenda Gidding History.

 

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9 September, 2008
Minutes of a Meeting of the Parish Council held in the Parish Room, Village Hall, Great Gidding

Present: Cllr’s Alexander (Chairman), Hayden, Hill, Hodson, Stapleton, Byard, clerk and one member of the public

Comments and observations from members of the public
Concern over the continued water leak on Luddington Road was raised by a member of the public

184.08 Apologies for absence
Received from Cllr Walters, Garner and Titmus

185.08 Members Declaration of Interest for agenda items
None

186.08 Minutes of 22nd and 31st July 2008
Agreed and signed

187.08 Matters arising from previous minutes
(information only)

188.08 Budget review
This was discussed and agreed including £500 contingency.

189.08 Charity update
It was agreed to transfer the money held in COIF to the deposit account. Three quotes had been obtained, it was agreed to ask Leeds Day Solicitors to act on behalf of the Parish Council to register land and clarify charities. This may involve employing a surveyor, three quotes to be sought

190.08 Financial Regulations review
copies to be circulated to all councillors ready for adoption at the next meeting

191.08 Reports

Planning & Tree Warden — Ian Stapleton, Planning Application 23 Gains Lane had been refused by HDC. Consideration to be given for suitable sites for this years tree planting.
VHall & LA — Andrew Alexander, Management committee to be appraised of the possible requirement and cost to have the land surveyed and registered. The PC were awaiting costing from Anglian Water to provide water to the Recreation Field.
Highways & Police — Robin Hayden, Clerk to chase up Anglian Water re water leak on Luddington Road and inform the Highways Department of the damage caused by this long term problem. A site meeting and a walk of the village with the Highways Dep. to review work required to be requested. (21st Oct)
Finance & Charities — Paul Hodson, agenda items
PR — Adam Titmus, no PR to report
Footpath Officer — Vacancy - Julie Byard agreed to consider taking on this role

192.08 Bank Reconciliation
Noted and accepted

193.08 The following payments were agreed and cheques signed

Clerk Salary — July and August £546.48
HDC Election expenses — £50.00
Printer cartridges (3 for 2) — £17.98
ACRE workshop — £20.00

194.08 Recycling credits (£261.37)
After some discussion it was agreed to pass on the payment received from HDC to the 1407 Pub Company Ltd for siting and maintaining this service to the village

195.08 Correspondence received

Proposed Post Office Closure — Julie Byard gave an update from the Action Group - outcome awaited
Citizens Advice request for donation — all PC funds had been allocated for this financial year
Neighbourhood Watch — It was agreed to promote this organisation with the help of the PCSO to encourage village involvement
The Great Digital Debate — information on notice boards and in the Post Office
Local Involvement Network — information on notice boards
Rural Services Survey 2007 — available via the web

196.08 Date of next meeting
Tuesday 14th October 2008

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10 June, 2008
Minutes of a Meeting of the Parish Council held in the Parish Room, Village Hall, Great Gidding

Present: Cllrs Alexander (Chairman) Stapleton, Hayden and Hill, Clerk and one member of the public.

146/08 Apologies for absence
Received from District Cllrs Tuplin and Garner, Cllrs Titmus and Hodson

147/08 Members Declaration of Interest for agenda items
None

148/08
Minutes of the meeting held on 13th May 08 were approved.

149/08
Matters arising from previous minutes (information only)

150/08 Internal Audit report
The clerk gave a short report on the audit, full written report to follow.

151/08 Bank Mandate and transfer of money from deposit to current account
It was agreed for the clerk to transfer money as required. The mandate form was completed to change the details of the clerk.

152/08 Highways meeting update
Cllr Hodson and the clerk had met with Tony King from the CC Highways Department and walked the village identifying areas of concern. It was agreed to meet again in the autumn to compile a list of work required.

153/08 Safety Surface for under swings

Confirmation of order and installation request.

154/08 Representatives confirmation and reports
Tree Warden & Planning Ian Stapleton - An earth mound had been placed on the area recently cleared at Back Lane by the CC and the tree was recovering - Planning meeting to be held on 24th June, 7.30pm in the Village Hall
VH & LA Andrew Alexander - Progress on roles and responsibilities had been made and would be discussed at the next meeting.
Highways & Police Robin Hayden. - Speeding motorcyclists were of concern in the village.
Finance & Charities Paul Hodson - A written report on the Charities had been produced for discussion. It was agreed that Cllr Hodson work on the amalgamation of the 3 charities and the possible cost of employing a solicitor to help with some of the legal work.
Adam Titmus PR - the next edition of the Parish Council newsletter (Clarion) (download PDF 392k) to be produced and delivered to all households.

155/08 Land on Winwick Road owned by the Church
It was agreed to discuss the possible use of this land and security of access at the next meeting.

156/08 To approve the following payments and sign the cheques
The following were agreed
Clerk Salary (May) £273.24
B Ramsden (fencing) £140.00 (Village Hall)
P Crank (website) £ 84.60 (Hosting)
P Crank (updating web) £165.00 (Jul 07 – May 08)

157/08 Correspondence
Letter of resignation from Cllr Mrs Shepherd had been received, due to work commitments. A letter to be sent thanking her for all her hard work as a councillor and Footpath Officer.
CAB 40th Anniversary invitation received - noted
Post Office Closures invite to Briefing Meeting at Pathfinder House on 17th July, Parish Council to send a representative.

158/08 Confirmation of date and agenda items for next meeting.
Due to holidays the July meeting would be held on Tuesday 22nd.
Items to be included on the agenda – Risk Assessment, and the provision of water at the Recreation Field.

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NOTICE OF Planning Meeting of the Parish Council

A Planning Meeting of the Parish Council will be held in the Parish Room, Village Hall, Great Gidding on Tuesday 24th June 2008 at 7.30pm in the Village Hall. Members of the Public and Press are invited to attend.

Public Forum: If members of the public wish to speak please inform the Clerk or Chairman before the meeting.

AGENDA

1. Comments and observations from members of the public
2. Apologies for absence
3. Declarations of interest for agenda items
4. Planning Application 0801686FUL
5. Demolition of existing farm buildings and redevelopment of site for erection of six dwellings Agricultural Buildings 76 Main Street
6. Planning Decisions
7. Notices and Correspondence
8. Closure of Meeting

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13 May, 2008
Minutes of a Meeting of the Parish Council held in the Parish Room, Village Hall, Great Gidding

Present Cllrs Alexander, Hayden, Hill, Hodson, Mrs Shepherd, clerk and one member of the public.

125/08 Election of Chairman
It was proposed by Cllr Hodson and seconded by Cllr Hill that Cllr Alexander is elected. All agreed.
Cllr Alexander signed the declaration of acceptance of office

126/08 Election of Vice Chairman
It was proposed by Cllr Alexander and seconded by Cllr Hill that Cllr Stapleton is elected. All agreed.

127/08 Apologies for absence
Were received from District Cllr Garner and Tuplin and Cllr Stapleton

128/08 Minutes of the previous meetings
Planning Meeting and Council Meeting held on 8th April
Planning Meeting held on 21st April 2008 was approved as an accurate record and signed.

129/08
Matters arising from previous minutes (information only)

130/08
Declarations of Interest for Agenda Items only - none

131/08
The annual accounts were approved and the Audit return completed and signed

132/08
The appointment of Canalbs Ltd as Internal Auditor was confirmed by the council

133/08 Annual review of:
Standing Orders - no change
Financial Regulations – review after audit
Risk Management – review after audit
Staff Appraisals – Chairman to regulate
Insurance – recently reviewed
Register of Interest – completed for new council

134/08 Nominations for committees Provisional allocation of representatives, to be confirmed at the next meeting
Tree Warden – Ian Stapleton
Police Liaison – Robin Hayden
Finance – Paul Hodson
VH & LA – Andrew Alexander and Sue Shepherd
Highways – Robin Hayden
Public Relations – Adam Titmus

135/08 S137 Payment of £500 to the VH & LA
Payment was proposed by Cllr Hayden and seconded by Cllr Hodson , all agreed.

136/08 Annual Inspection of Playground equipment
This was forwarded to the VH & LA for action

137/08 Safety Surface quotes for under 4 bay seat swings – 3 quotes obtained.
It was proposed by Cllr Hodson and seconded by Cllr Hayden that the quote for Grassmat provided by Just Toys Ltd be accepted.

138/08 Move gate, supply and erect new fence to allow access to Parish Council Office – 3 quotes obtained.
It was agreed to accept the quote by Brian Ramsden

139/09 Repair and replace cover to manhole at village hall (Health & Safety).
The Parish Council as a Health and Safety issue on behalf of the Village Hall had carried out this work

140/08 Item raised at Parish Meeting – Dogs in the Millennium Wood
It was agreed that the sign should read’ Dogs must be kept under control at all times and owners are required to clear up after their dogs

141/08 Great & Little Gidding Charities update Cllr Hodson gave a written report and explained the processes needed.
It was agreed that Cllr Hodson obtains the cost of employing a solicitor to carry out some of the legal work.

142/08 Parish Land Tenancy agreement clarification.
It was agreed to have a Business Tenancy agreement drawn up between the Parish Council and A P & T B Trolove. Cllr Hayden agreed to draft an agreement.

143/08 To approve the following payments and sign cheques
The following payments were approved and cheques signed:

GW Designs – supply manhole cover and make good £123.10
Hire of Parish Room from V & A £500.00
CPALC – affiliation fee £ 84.93
Clerk Salary – April £273.24
S137 payment to V & A £500.00
CRB check for clerk £10.00

144/08 Notices & Correspondence

1. CPALC Meeting 21st May 2008
2.CPALC EGM 31st May 2008
3.Planning for Gypsy and Traveller accommodation  
4.Cambridgeshire Older People’s Enterprise  
5. Energy Saving Trust – support for community initiatives  
6. Green Vision News  
7. What’s in your pond survey  
8. Awards for All application had not been successful

145/08 Closure of meeting and confirmation of date of next meeting
The next Council meeting will be held on Tuesday 10th June at 7.30pm. Items for the agenda – Land on Winwick Road owned by the Church

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NOTICE OF The Annual Meeting of the Parish Council

The Annual Meeting of the Parish Council will be held in the Parish Room, Village Hall, Great Gidding on Tuesday 13th May 2008 at 7.30pm in the Village Hall. Members of the Public and Press are invited to attend.

Public Forum: If members of the public wish to speak please inform the Clerk or Chairman before the meeting.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon business to be transacted as set out below.

AGENDA

125/08 Election of Chairman (sign declaration)
126/08 Election of Vice Chairman
127/08 Apologies for absence
128/08 To approve and sign the Minutes of the previous meetings
Planning Meeting and Council Meeting held on 8th April
Planning Meeting held on 21st April 2008
129/08 Matters arising from previous minutes (information only)
130/08 Declarations of Interest for Agenda Items only
131/08 To approve the annual accounts and sign Audit return
132/08 Confirm appointment of Canalbs Ltd as Internal Auditor
133/08 Annual review of:
Standing Orders
Financial Regulations
Risk Management
Staff Appraisals
Insurance
Register of Interest
134/08 Nominations for committees
135/08 S137 Payment of £500 to the V & A
136/08 Annual Inspection of Playground equipment
137/08 Safety Surface quotes for under 4 bay seat swings – 3 quotes obtained
138/08 Move gate, supply and erect new fence to allow access to Parish Council Office – 3 quotes obtained
139/09 Repair and replace cover to manhole at village hall (Health & safety)
140/08 Item raised at Parish Meeting – Dogs in the Millennium Wood
141/08 Great & Little Gidding Charities update
142/08 Parish Land Tenancy agreement clarification
143/08 To approve the following payments and sign cheques:

GW Designs – supply manhole cover and make good £123.10
Hire of Parish Room from V & A £500.00
CPALC – affiliation fee £ 84.93
Clerk Salary – April £273.24
S137 payment to V & A £500.00
CRB check for clerk £10.00

144/08 Notices & Correspondence
1. CPALC Meeting 21st May 2008
2.CPALC EGM 31st May 2008
3.Planning for Gypsy and Traveller accommodation  
4.Cambridgeshire Older People’s Enterprise  
5. Energy Saving Trust – support for community initiatives  
6. Green Vision News  
7. What’s in your pond survey  
8. Awards for All  

145/08 Closure of meeting and confirmation of date of next meeting

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NOTICE OF FULL Council Meeting

MEETING OF THE FULL COUNCIL will be held on Tuesday 8th April at 8.30pm in the Village Hall. Members of the Public and Press are invited to attend.

Public Forum: If members of the public wish to speak please inform the Clerk or Chairman before the meeting.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon business to be transacted as set out below.

AGENDA

Comments and observations from members of the public
112/08 Apologies for absence
113/08 Members ‘Declaration of interest for agenda items
114/08 To approve and sign the Minutes of meeting held on 11th March 2008
115/08 Matters arising from previous meeting (information only)
116/08 Parish Land, Tenancy Agreement (not found in archive)/ Rental Review
117/08 Request for financial support from Gidding Players
118/08Members items and reports
Tree Warden
Press & Public Relations (AT)
Planning Matters
Village Hall & Leisure and Amenities (SS & AA)
Finance Matters (PH)
119/08 To receive the Financial Report and sign the Balance Sheet
120/08 To approve the following payment and sign the cheques:

1. Rachel Giddens – Parish Office Spring clean £10.00
2. Cambs Archives £ 8.10
3. CALC Training £40.00
4. Allianz additional premium £33.91
5. Annual Insurance premium £488.89
6. Printer Cartridge (S Dalley) £ 8.99
7. Clerk Salary (S Dalley) £182.16

121/08 Appointment of Internal Auditor
122/08 Notices & Correspondence
Awards for All – Planning permission required before application processed
Compost Giveaways – HDC bags of compost offer
Play provision questionnaire
Small Scale Environment Improvement Bids – 1st reserve
External Auditor appointed – Moore Stephens
Fencing quote – Sports Field, Allotments, Village Hall
Post Office closures in Cambs
Letter from Mr Hughes, 90 Main Street re allotments
Land Registry – clear searches – Registration to be applied for

123/08 Agenda items for next meeting
124/08 Date of next meeting

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NOTICE OF Planning Meeting

A Planning Meeting of the Parish Council will be held on Tuesday 8th April 2008 at 8.15pm in the Village Hall. Members of the Public and Press are invited to attend.

Public Forum: If members of the public wish to speak please inform the Clerk or Chairman before the meeting.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon business to be transacted as set out below.

AGENDA

Comments and observations from members of the public
Apologies for absence
Declarations of interest for agenda items
Planning Application 0800741FUL Erection of two dwellings at 23 Gains Lane
0800946FUL Erection of three dwellings at 23 Gains Lane

  • Planning Decisions
  • Notices and Correspondence
  • Closure of meeting

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NOTICE OF NEXT Full Council Meeting

A Meeting of the Parish Council will be held in the Parish Room, Village Hall, Great Gidding 11 March, 2008 at 7.30pm

The Public and Press are cordially invited to attend or to express any views/opinions by letter. If members of the public wish to speak on any Agenda item please let the Clerk or Chairman know at least 24 hours before the meeting

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon business to be transacted as set out below

AGENDA

Comments and observations from members of the public and the County & District Councillors

2008/94 Apologies for Absence

2008/95 Election of Vice Chairman

2008/96 Declarations of Interest for Agenda items only

2008/97 To approve and sign the Minutes of meeting dated February 12 th,2008

2008/98 Matters Arising from previous minutes (for information only)

2008/99 Police Report

2008/100 Great & Little Gidding Charities

2008/101 Parish Land Rental Review

2008/102 Request for Financial Provision for Strimmer Fuel

2008/103 Request for Financial Support for Gidding Players

2008/104 Village Hall & Amenities Committee

Feedback from Meeting

2008/105 Recreation Field Under-Swing Safety Surface – Update

2008/106 Members items & reports

106/01 Tree warden (IS)
106/02 Press and Public Relations (AT
106/03 Planning Matters (IS)
106/04 Village Hall Representative/Leisure & Amenities (SS & AA)
106/06 Finance Matters (PH)
106/07 Any other reports

2008/107 Bertha Green Bequest – Update on Bench placing and Plaque

2008/108 To receive the Financial Report and sign the Balance Sheet

2008/109 To approve the following payments and sign the cheques

2008/110 Notices & Correspondence

2008/111 Closure of meeting and confirmation of next meeting date

The next Council meeting will follow the Annual Parish Meeting to be held at 7pm on Tuesday, April 8th.

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12 February, 2008 at 7.30pm
Minutes of a Meeting of the Parish Council held in the Parish Room, Village Hall, Great Gidding

Cllrs Alexander, Hayden, Hill, Hodson, Stapleton, Titmus, Wells, District Cllr Garner; Clerk & Mrs Sally Dalley.

Comments and observations from members of the public and the County & District Councillors

Cllr Garner informed Council of items which will be covered in his Annual Report to Sawtry but which were also relevant to Great Gidding such as under funding by Central Government of the new Senior Citizen Bus Pass which comes into effect on April 1, 2008 and the need for all tiers of government to become more thrifty. He also informed Council that Huntingdonshire District Council had been directed to provide twenty travellers sites in the Huntingdonshire district. Cllr Alexander questioned the recent decision to decrease the number of Councillors representing Great & Little Gidding from 8 to 7 and Cllr Hayden questioned the recent boundary changes and the decision to put Steeple Gidding with Hamerton rather than Great & Little Gidding. Cllr Garner explained that although Great & Little Gidding Parish Council did not experience difficulties in getting people to stand as Councillors other small councils were not as fortunate and the rules had been altered and would apply to all. In respect of Cllr Hayden’s query he explained that it was merely a formalising of a situation which already existed and that the attachment to Hamerton was only for electoral purposes.

2008/43 Apologies for Absence
District Cllr Tuplin

2008/68 Declarations of Interest for Agenda items only
Cllrs Hill and Hodson declared an interest in Agenda Item 2008/75 as they were both allotment holders.

2008/69 To approve and sign the Minutes of meeting dated January 8th, 2008
The minutes were approved and signed

2008/70 Matters Arising from previous minutes (for information only)
None

2008/71 Police Report
The police report was received

2008/72 Great & Little Gidding Charities
The Clerk informed Council that she had received a response from the Charities Commission who confirmed it was possible to merge the three Charities as long as there was no land involved. The Clerk had responded that two of the Charities did in fact hold land and was awaiting their response as to whether or not an exception could be made.

2008/73 Affordable Housing in Great & Little Gidding
Adoption of policy. The following was adopted unanimously as policy:-

The parish council should not offer or suggest any sites to HDC for expansion. This will be done by the landowners anyway.
Single dwellings are assessed on there individual merits.

If larger sites are put forward:

‘Off road’ development proposals should only be accepted where there is benefit to the parish, which do not compromise sustainability or infrastructure.
In line with the parishioners’ responses, we should welcome some roadside development and infill with consideration to individual plot restraints.
We should try to restrict over expansion of either village whilst accepting the need for some growth. Some green space between housing is a major benefit to the character of the parish. As a conservation area the character of Gt. Gidding should be preserved through careful siting of new builds.
Work proactively with the planners in the design of development so that it fits in with the local vernacular styles.
Where there is a potential benefit to the parish a public meeting should be called to get the agreement of the parish on a course of action.
Oppose any purely rental developments, regardless of site or position, within the villages due to lack of infrastructure and support. A mix would be more suitable in an isolated rural environment
In line with the Rural Exception sites guidelines and local wishes accept 2/3 bed properties (starter homes/ small family homes) with consideration to individual plot restraints.

All proposed development must meet the government’s requirements of sustainability. If proposals do not meet this requirement they should be opposed.

2008/74 Parish Land Rental Review
Cllr Hodson suggested it would be a good idea to obtain a professional valuation of the two pieces of rented land. Cllr Titmus made the point that the cost of obtaining such a valuation could well outweigh any benefit of additional rent obtained. The Clerk was asked to obtain the cost of a valuation from a land agent and Cllr Hill also said he would ask Milton Estates for their valuation as a local agent.

2008/75 Allotments
Cllrs Hill and Hodson declared an interest in this item at the start of the meeting but as it was not a pecuniary interest they remained in the room and took part in the debate and subsequent vote.
The Clerk informed Council that she had received two letter from allotment holders regarding the new regulations governing the site and that two applications for allotments had been made. Some discussion ensued as to whether or not the following amendments to the regulations should be allowed.

1. To Allow Mr Scott to take his dog on to his allotment – unanimously agreed provided the dog was kept on a lead at all times.
2. To allow Mr & Mrs Jarvis to keep their glasshouse on their site even though it was slightly larger than the dimensions for buildings in the new rules – unanimously agreed
3. To continue to allow the 10 plots on the left hand side of the allotment site to be cultivated as one plot and to allow a green crop of horse feed to be grown for personal and not commercial use: A proposal to this effect was put forward by Cllr Stapleton and seconded by Cllr Alexander. All councillors with the exception of Cllr Hodson voted in favour. Cllr Hodson voted against the proposal and made it very clear that he was not happy with the decision.

2008/76 Signage for Parish Property and Open Spaces
It was agreed that two new signs were required for the gates at the Recreation Field and at the Allotments. The Clerk was asked to work on the required wording and once agreed Cllr Alexander would ask the company who made the parish office sign to quote for the work.

2008/77 Village Hall Car Parking Area owned by Milton Estates
It was unanimously agreed that this area should continue to be rented from Milton Estates and that who pays the rent in the future would be one of the items discussed with the Village Hall and Amenities Committee when deciding future roles and responsibilities.

2008/78 Village Hall & Amenities Committee
Feedback on meeting held on January 31st, 2008

The Councillors who attended felt it was a very positive meeting and that they should work together for the good of the village. It was important to establish roles and responsibilities for both the Committee and the Council in respect of the Village Hall and Recreation Ground and to this end a Working Party of the Council was set up consisting of Cllrs Alexander & Hodson who agreed to meet and work out a future policy which would be ratified by Council at their next meeting. In the meantime the VH & A committee would also work out what their running costs were and how they saw their future roles and responsibilities with the aim that the two views would be merged to form a new working policy agreeable to both sides. Council was informed that the VH & A Committee had applied to the Charities Commission for a copy of their constitution and had also asked to have an Agenda item every quarter.

2008/79 Recreation Field Under-Swing Safety Surface – Update
Cllr Hill informed Council that he had found a product that could be utilised to make the area under the swings safe but that at the moment he wasn’t certain that this had been approved. In the meantime the Clerk was asked to see if she could obtain quotes from other safety surface manufacturers to compare with that of Wicksteed. The Clerk said she would need to get the Wicksteed quotation back from the VH & A committee to use their specification for the new quotes.

2008/80 Letter of Support for Disabled Car Parking Provision.
Cllr Stapleton informed Council that the resident had approached Luminus who appeared to be in favour. Council agreed that should Luminus or Cambs County Council approach them for their views a letter of support would be sent.

2008/81 Adoption of Revised Standing Orders & Chairmanship
These were formally adopted

2008/82 Adoption of Revised Financial Regulations
With one change to 2.2 these were formally adopted

2008/83 Adoption of Complaints Procedure
This policy was formally adopted

2008/84 Adoption of Revised Model Code of Conduct
The revised Code of Conduct was formally adopted

2008/85 Adoption of Freedom of Information Policy
This policy was formally adopted

2008/86 Appointment of New Clerk
Mrs Sally Dalley was introduced to all Councillors following her successful interview with Cllrs Alexander and Stapleton. Her appointment was unanimously ratified.

2008/87 Members items & reports

77/01 Tree warden (IS). Cllr Stapleton informed Council that he had planted all the trees and had also pruned those that needed it with the help of Michael Trolove. Council thanked Cllr Stapleton for the splendid work he had done.
77/02 Press and Public Relations (AT) – nothing to report
77/03 Planning Matters (IS) – nothing to report
77/04 Village Hall Representative/Leisure & Amenities (SS & AA). Covered in Agenda Item 2008/78
78/06 Finance Matters (PH). Cllr Hodson informed Council that he felt the interest rates received on Council funds were possibly not the best that could be obtained. Council asked whether it would be prudent to change banks immediately but Cllr Hodson felt that with a new Clerk about to start now probably wouldn’t be the best time. Cllr Hodson was asked to look into other banks compared with Barclays and to report back to the next meeting.
79/07 Any other reports

2008/88 Bertha Green Bequest – Update on Bench placing and Plaque
No Update

2008/89 To receive the Financial Report and sign the Balance Sheet
The Financial Report provided by the Clerk was accepted. The Clerk provided Balance Sheets for January and February as copies of the missing statements had now been received. The Balance Sheets were approved as an accurate record and signed.

2008/90 To approve the following payments made between meetings
The following payments were approved

100608 1407 Pub Company Ltd Recycling Credits £254.73
100609 Mrs J Stanbridge Salary, additional hours
& Refund for Stationery/Postage
£582.90

2008/91 To approve the following payments and sign the cheques
The following payments were approved and cheques signed.

100610 Harrod UK Ltd

Replacement Goals
It was unanimously agreed to order the new goals and pay for them. The Football Foundation have agreed to pay half the cost and the VH & A committee alsoagreed to make a donation. The asset would belong to the Parish Council.

£851.58
100611 CALC Workshop Fee £45.00
100609 Mrs J Stanbridge Salary + add. hours £462.88

There was some discussion regarding the amount of additional hours the Clerk was being asked to work to complete all outstanding projects before the new clerk took over. As the additional hours would incur extra costs additional to those budgeted, Council unanimously agreed to authorise an additional sum of not more than £1000. Cllr Alexander explained that as Council had been several months without a Clerk the funds were available from previous budgets.

2008/92 Notices & Correspondence

Correspondence sent on behalf of Council

1. Letter to CCLA regarding Council’s investments
2. Letter to Barclays re cheque paid into Charity Acc instead of Current Account
3. Letter to Charity Commission
4. Letter to Allotment Holders
5. Letter to Cambs Constabulary
6. Letter to VH & A Committee re Trustees
7. Holding Letter to Mr Tony Scott
8. Letter to CCLA re Investments
9. Further letter to Barclays Bank requesting copies of missing statements
10. Letter to Luminus Housing re events in Great Gidding

Correspondence Received

1. List of Archived Documents received from County Archive
2. HDC Letter confirming proposed reduction in number of councillors
3. HDC letter confirming proposed boundary changes
4. HDC Parish Charter
5. Audit Commission Letter confirming appointment of External Auditor
6. COPE Newsletters
7. Letter from Sector Inspector Cambs Police in response to Council letter
8. HDC Precept confirmation
9. Letter from Chief Constable in response to Council letter
10. Cambs CC Trading Standards magazine
11. Letter from Mr Tony Scott re allotments
12. East Northants Council – Rural North, Oundle & Thrapston Plan
13. CPRE Planning Workshop Information
14. Letter from Barclays confirming change of mandate
15 Neighbourhood Watch Information
16. HDC Planning Portal information
17. Letter from Charity Commission re proposed changes
18. CCLA Investment Information


2008/93 Closure of meeting and confirmation of next meeting date
The meeting closed at 9.20pm with the next meeting scheduled for March 11, 2008.

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NOTICE OF NEXT Full Council Meeting

A Meeting of the Parish Council will be held in the Parish Room, Village Hall, Great Gidding 12 February, 2008 at 7.30pm

The Public and Press are cordially invited to attend or to express any views/opinions by letter. If members of the public wish to speak on any Agenda item please let the Clerk or Chairman know at least 24 hours before the meeting

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon business to be transacted as set out below

AGENDA

Comments and observations from members of the public and the County & District Councillors

2008/67 Apologies for Absence

2008/68 Declarations of Interest for Agenda items only

2008/69 To approve and sign the Minutes of meeting dated January 8th,2008

2008/70 Matters Arising from previous minutes (for information only)

2008/71 Police Report

2008/72 Great & Little Gidding Charities

2008/73 Affordable Housing in Great & Little Gidding
Adoption of policy

2008/74 Parish Land Rental Review

2008/75 Allotments

2008/76 Signage for Parish Property and Open Spaces

2008/77 Village Hall Car Parking Area owned by Milton Estates

2008/78 Village Hall & Amenities Committee
Feedback on meeting held on January 31st,2008

2008/79 Recreation Field Under-Swing Safety Surface – Update

2008/80 Letter of Support for Disabled Car Parking Provision.

2008/81 Adoption of Revised Standing Orders & Chairmanship

2008/82 Adoption of Revised Financial Regulations

2008/83 Adoption of Complaints Procedure

2008/84 Adoption of Revised Model Code of Conduct

2008/85 Adoption of Freedom of Information Policy

2008/86 Appointment of New Clerk

2008/87 Members items & reports

77/01 Tree warden (IS)
77/02 Press and Public Relations (AT
77/03 Planning Matters (IS)
77/04 Village Hall Representative/Leisure & Amenities (SS & AA)
78/06 Finance Matters (PH)
79/07 Any other reports

2008/88 Bertha Green Bequest – Update on Bench placing and Plaque

2008/89 To receive the Financial Report and sign the Balance Sheet

2008/90 To approve the following payments made between meetings

100608 1407 Pub Company Ltd Recycling Credits £254.73
100609 Mrs J Stanbridge Salary & Petty Cash £582.90

2008/91 To approve the following payments and sign the cheques

100610 Harrod UK Ltd Replacement Goals £851.58
100611 CALC Workshop Fee £45.00
100612 Mrs J Stanbridge Salary + add.hours £462.88

2008/92 Notices & Correspondence

2008/93 Closure of meeting and confirmation of next meeting date

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8 January, 2008 at 7.30pm
Minutes of a Meeting of the Parish Council held in the Parish Room, Village Hall, Great Gidding

Cllrs Alexander, Hayden, Hill, Hodson, Stapleton, Titmus, Wells. District Cllr Tuplin, Michael Trolove (representing Village Hall & Amenities Committee) & Clerk

Comments and observations from members of the public and the County & District Councillors

2008/43 Apologies for Absence
County Cllr Walters; District Cllr Garner, Cllr Mrs Shepherd.

2008/44 Declarations of Interest for Agenda items only
Cllr Hodson & Cllr Hill declared an interest in Agenda item 2008/54 as allotment holders. Cllr Hill declared an interest in Agenda item 2008/57as his wife is an employee of the public house.

2008/45 To approve and sign the Minutes of meetings dated November 6th, 2007
The minutes were approved as a true and accurate record and signed.

2008/46 Matters Arising from previous minutes (for information only)

2008/47 Police Report
No report received. The Clerk was asked to write to the Chief Constable thanking the force for their excellent work following the theft of the telephone cabling.

2008/48 Dole Charity ‘Event’
To formally decide how best to proceed in organising the event and the eligibility criteria. It was agreed that this decision would be deferred until after the review of the Charities had been completed.

2008/49 Affordable Housing in Great & Little Gidding
Following some discussion it was agreed that Cllr Stapleton’s response (circulated by email to all councillors) would be adopted with minor changes to the wording. This response would be given to Huntingdonshire District Council and would be an agenda item for the next Parish Council meeting to be formally adopted.

2008/50 Village Hall Car Park Maintenance
It was agreed that the car park required clearing of weeds and then treating to prevent further weeds. The Clerk was authorised to spend up to £100 on the clearing. Michael Trolove offered to spread the chemical for the weed prevention following the site clearance as he had the relevant licenses to do so.

2208/51 Disabled Parking Main Street
It was agreed that the provision of disabled parking was the responsibility of Luminus Group and not the Parish Council and that Cllr Stapleton should suggest to the residents that they write to their landlord requesting this.

2008/52 Signage for Allotments / Millennium Wood
It was agreed that the gate to the wood needed some attention and that it might be possible to reposition the gate nearer to the road and attach the signs to it. Cllrs Stapleton and Hill agreed to see what was possible and report back to the next meeting.

2008/53 Awards for All Application
The Clerk confirmed that that application had been made. The Clerk suggested that Planning Permission might be required and confirmed she would seek clarification from Huntingdonshire District Council.

2008/54 Parish Land/Allotment Rent Review
The new Allotment Regulations as circulated to all councillors were agreed. It was also agreed that the allotment rent would be increased from £3.50 to £5.00 per annum from April 1, 2009. The Parish Land rent review was deferred to the February meeting.

2008/55 Village Hall & Amenities Committee request re meeting attendance
Michael Trolove attended the meeting on behalf of the committee and expressed concerns as to the current role and responsibilities of the committee. It was agreed that a joint meeting of the Parish Council and the Committee be arranged. Michael Trolove agreed that he would come back to the Clerk with some possible dates.

2008/56 Village Hall Trustees Nomination
It was agreed that the two trustees for the Village Hall would be Cllr Robin Hayden and Cllr Henry Hill.

2008/57 Recycling Credits
It was agreed that the amount received as recycling credits would be passed on to the village pub for providing the site and keeping it clean and tidy.
Cllr Hill had declared an interest at the beginning of the meeting and took no part in the discussion or decision.

2008/58 Recreation Field Under-Swing Safety Surface
Michael Trolove confirmed he was still awaiting quotes for this work. Cllr Hillmentioned a contact he had and said he would investigate.

2008/59 Members items & reports

59/01 P3 Co-ordinator (IS) – no report
59/02 Tree warden (IS) – Cllr Stapleton confirmed he had received the Parish trees and that there were about 100 or so to be planted in the wood. Cllr Hayden thanked Cllr Stapleton on behalf of the Council and the village for the excellent work he had done around the village.
59/03 Press and Public Relations (AT) – Cllr Titmus informed Council he had been contacted by Radio Cambridgeshire regarding the theft of the telephone cables. Cllr Stapleton confirmed he had also been contacted and had spoken on air re this.
59/04 Planning Matters (IS) – covered by Agenda Item 2008/49
59/05 Village Hall Representative/Leisure & Amenities (SS & AA) – covered by Agenda Item 2008/55
59/06 Finance Matters (PH) – No report
59/07 Any other reports. Cllr Alexander confirmed that the Clerk had resigned and that it was with regret that this decision was accepted. The Clerk confirmed that Sally Dalley (assistant at Sawtry PC) had been approached about the post and was interested and Council asked for an interview to be arranged.

2008/60 Bertha Green Bequest – Update on Bench placing and Plaque
Cllr Hayden confirmed he still had the bench and was waiting for it to be collected and placed. Due to the theft of another bench from the churchyard it would need to be securely fixed.

2008/61 Quality Parish Status
No Update

2008/62 To receive the Financial Report and sign the Balance Sheet
The financial report was received and accepted. The Balance sheet was not provided due to the missing bank statements. The clerk confirmed the mandate etc had all now been changed and that she had requested copies of the missing statements from Barclays.

 

100599 Caresco Section 137 Grant £25.00
100596 Hunts CAB Section 137 Grant £25.00
100596 Victim Support Section 137 Grant £25.00
100596 Mrs J Stanbridge Salary November 2007 £278.52
100597 Peterborough Engraving Bertha Green Plaque £63.46
100598 Mrs J Stanbridge Salary December 2007 £278.52

2008/64 To approve the following payments and sign the cheques
The following payments were approved and signed:

100605 GG Village Hall Committee Cutting of Keys £12.75
100606 Clerks & Councils Direct Subscription Renewal £9.50
100607 P T Pinner & Sons Trees for M.Wood £43.83

2008/65 Notices & Correspondence
Correspondence sent on behalf of Council

1. Caresco – Section 137 Grant award
2. Victim Support – Section 137 Grant award
3. Huntingdon CAB – Section 137 Grant award
4. HDC – Small Scale Environmental Improvement Schemes Application
5. Andrew Underwood – Village Hall Rental

Correspondence Received

1. Football Foundation – Goal Post Replacement Scheme
2. Community Action Magazine
3. Hunts CAB – Thank You letter re grant
4. Victim Support – Thank You letter re grant
5. HDC – District Wide Magazine
6. HDC – Funding Opportunities
7. HDC Car Parking Strategy Consultation & Response from Cllr Stapleton
8. HDC – Local Development Framework Core Strategy
9. HDC Low Cost Housing
10. Caresco – Thank You letter re grant
11. Wildlife Trust – Wildlife Training Workshops 2008
12. Cambs CC – Consultation on National Planning
13. HDC – Dog Control Orders
14. Cambs Local Access Forum
15. Remittance Advice from HDC re Recycling Credits
16. Copy of letter from School Governors to Chief Constable re firearms incident
17. Cambs CC – Driving alongside rivers campaign

Plus HDC Weekly Lists of Planning Applications, Appeals and Decisions

2008/66 Closure of meeting and confirmation of next meeting date
The meeting closed at 9.20pm and the next meeting confirmed as February 12th at 7.30pm.

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NOTICE OF NEXT Full Council Meeting

A Meeting of the Parish Council will be held in the Parish Room, Village Hall, Great Gidding on Tuesday, January 8th, 2008 at 7.30pm

The Public and Press are cordially invited to attend or to express any views/opinions by letter. If members of the public wish to speak on any Agenda item please let the Clerk or Chairman know at least 24 hours before the meeting

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon business to be transacted as set out below

AGENDA

Comments and observations from members of the public and the County & District Councillors

2008/43 Apologies for Absence

2008/44 Declarations of Interest for Agenda items only

2008/45 To approve and sign the Minutes of meeting dated November 6th, 2007

2008/46 Matters Arising from previous minutes (for information only)

2008/47 Police Report

2008/48 Dole Charity ‘Event’
To formally decide how best to proceed in organising the event and the eligibility criteria.

2008/49 Affordable Housing in Great & Little Gidding

2008/50 Village Hall Car Park Maintenance

2208/51 Disabled Parking Main Street

2008/52 Signage for Allotments / Millennium Woods

2008/53 Awards for All Application

2008/54 Parish Land/Allotment Rent Review

2008/55 Village Hall & Amenities Committee request re meeting attendance

2008/56 Village Hall Trustees Nomination

2008/57 Recycling Credits

2008/58 Recreation Field Under-Swing Safety Surface

2008/59 Members items & reports

59/01 P3 Co-ordinator (IS)
59/02 Tree warden (IS)
59/03 Press and Public Relations (AT
59/04 Planning Matters (IS)
59/05 Village Hall Representative/Leisure & Amenities (SS & AA)
59/06 Finance Matters (PH)
59/07 Any other reports

2008/60 Bertha Green Bequest – Update on Bench placing and Plaque

2008/61 Quality Parish Status - Update

2008/62 To receive the Financial Report and sign the Balance Sheet

2008/63 To approve the following payments made between meetings

100599 Caresco Section 137 Grant £25.00
100600 Hunts CAB Section 137 Grant £25.00
100601 Victim Support Section 137 Grant £25.00
100602 Mrs J Stanbridge Salary November 2007 £278.52
100603 Peterborough Engraving Engraving Bertha Green Plaque £63.46
100604 Mrs J Stanbridge Salary December 2007 £278.52

2008/64 To approve the following payments and sign the cheques

100605 GG Village Hall Committee Cutting of Keys £12.75
100606 Clerks & Councils Direct Subscription Renewal £9.50

2008/65 Notices & Correspondence

2008/66 Closure of meeting and confirmation of next meeting date

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6 November, 2007 at 8.00pm
Minutes of the Meeting of the Parish Council held in the Parish Room, Village Hall, Great Gidding

Present: Cllrs Alexander, Hayden, Hill, Hodson, Mrs Shepherd, Stapleton, Titmus, Wells, County Cllr Walters & Clerk

Comments and observations from members of the public and the County & District Councillors

Cllr Walters informed Council that he was glad to be able to attend their meeting but that due to other commitments he had to leave immediately following his report. He gave a brief report on the situation generally in the County and asked if there were any specific problems Council wanted to raise with him. The question of speeding was raised and Cllr Walters said he would do what he could to ensure random checks were made. He suggested that additional traffic calming measures might be available via the County Council’s Minor Improvements Scheme. Cllr Alexander thanked him for attending and Cllr Walters left the meeting.

2007/19 Apologies for Absence
District Cllr Garner

2007/20 Declarations of Interest for Agenda items only
None

2007/21 To approve and sign the Minutes of meeting dated Sept 4, 2007
The Minutes were approved as an accurate record and signed.

2007/22 Matters Arising from previous minutes (for information only)

2007/23 Police Report
A police report was received indicating one burglary. The Clerk was requested to ask for crime reference numbers in future to indicate which crimes were being referred to.

2007/24 Council Procedures – Review
It was agreed that all procedures would be reviewed and brought to council for approval. It was also agreed that no correspondence would be requested to be sent from Council without approval of all Councillors.

2007/25 Meeting Frequency – Review
It was agreed that Council would meet monthly from January 2008 on the second Tuesday of the month at 7.30pm.

2007/26 Village Hall & Amenities Committee – Review
Council agreed that the village was very lucky to have the committee working on its behalf but that roles and responsibilities needed to be regularised and the clerk was asked to put together a working document for discussion

2007/27 Village Hall & Amenities Committee Letter Request
Council discussed the Committee’s request for a letter of support of their Application to Awards for All to provide changing facilities on the recreation field. All Councillors were in agreement. Cllr Hodson suggested that Council make the application thereby owning the asset and being able to reclaim the VAT.

2007/28 Playing Field/Park – Review
It was agreed that the roles and responsibilities of the Village Hall & Amenities Committee in relation to the field needed to be reviewed and the Clerk was asked to put together a working document for discussion. In the meantime Council remained responsible for the field and its equipment and in light of the safety inspection report would ask the committee to immobilise the swings.

2007/29 Car Park Rent – Review
The correspondence was passed to the Village Hall & Amenities Committee as the payment of rent was their responsibility.

2007/30 Parish Lands Rent – Review
The Clerk was asked to look into the documentation and take the necessary steps to regularise the situation and ensure that all Parish Lands were registered and rents brought up to date.

2007/31 Members items & reports

31/01 P3 Co-ordinator (IS)
Cllr Stapleton confirmed that membership of the Parish Paths Partnership (P3) would not be beneficial to the parish at this time. It was agreed that this should be left for the future as most of the paths (if not all) are on private land.
31/02 Tree warden (IS)
Cllr Stapleton confirmed that he would soon be ordering the trees for the wood and an amount of up to £100 was authorised.
31/03 Press and Public Relations (AT)
No report
31/04 Planning Matters (IS)
No report
31/05 Village Hall Representative/Leisure & Amenities (SS & AA)
Cllr Mrs Shepherd confirmed that she would request copies of all meeting documentation to be provided to the Parish Council in future.
31/06 Finance Matters (PH)
No report
31/07 Any other reports - none

2007/32 Bertha Green Bequest
Cllr Mrs Shepherd confirmed that the plaque had been ordered at a cost of £49.00 plus VAT. This would be fixed to the bench and the bench placed in the churchyard. Cllr Hill offered the use of his trailer and Cllr Stapleton confirmed that he and one or two others would be able to place the bench.
Council agreed unanimously to use the remaining monies to pay for the utilities connection to the Playing Field.

2007/33 Quality Parish Status
The Clerk confirmed that all was on course for an application to be made towards the end of 2008.

2007/34 To receive the Financial Report and sign the Balance Sheet
The Financial Report was accepted as an accurate record of Council’s current financial situation and the balance sheet signed.

2007/35 To approve the following payment made between meetings
The following payment was approved.

100595 Mrs J Stanbridge Salary Sept/Oct 2007 £557.04

2007/36 To approve the following payments and sign the cheques
The following payments were approved and cheques signed.

100596 Cambs Acre Seminar Attendance £15.00
100597 CALC Code of Conduct Ad. £24.00
100598 Village Hall & Amen.Comm. Rent 06 & 07 £655.00

2007/37 Budget Meeting
The decisions and Budget figures as per the following minutes were agreed. Cllr Hodson voted against the budget as he felt an additional amount should be included to allow Council to pay for the grass cutting on the Playing Field.

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6 November, 2007 at 7.00pm
Minutes of the Budget Meeting of the Parish Council held in the Parish Room, Village Hall, Great Gidding

Present: Cllrs Alexander, Hayden, Hill, Hodson, Mrs Shepherd, Stapleton, Titmus, Wells & Clerk

1. Apologies for Absence
None

2. Declarations of Interest for Agenda items only
None

3. Clarification of Charity Accounts
Cllr Hayden produced a file of copy documents to assist the Clerk in her
information search. It was agreed that this item would be revisited once the Clerk had had an opportunity to look at the file.

4. Financial Report
The Clerk’s financial report was received and accepted as an accurate account of Council’s current financial position.

5. Reduction of Reserves
It was agreed that the amount of Council reserves would be decreased over time in line with the current Audit advice of between 75-100% of Precept.

6. 2008/2009 Budget
To Debate and Decide upon the budget headings as per the discussion document.
The following amounts were budgeted for the financial year 2008-2009.

Budget 2008–2009

Wages 3500
Insurance 1000
Calc Subscription 85
Acre Subscription 25
Internal Audit 100
External Audit 250
Village Hall Hire/Rent 500
Magazine Subs: 30
Clarion 120
Clerk/Councillor Training 50
Election 700
Office Expenses 250
Website Maintenance 180
Utilities (phone) 180
Woodland 100
Section 137 Grants 900
Fencing/Gate Parish Office 100
Signage for office 50
Signage for open spaces 1050
Legal Expenses/Register of Land 500

All Councillors, with the exception of Cllr Hodson, voted to accept this budget. Cllr Hodson felt that an additional sum should be budgeted to allow Council to take responsibility for the financial costs of cutting the grass on the Playing Field.

7. Precept 2008/2009
It was agreed to keep the Precept at £8705 and that any shortfall in the budgeted amounts would be met from the Reserves.

8. To receive and consider the following requests for Grant Aid under Section 137 of the Local Government Act 1972.

8.1 Citizen’s Advice Bureau
8.2 Victim Support
It was agreed to award the above two Charities £25.00 each and also to award the same amount to Caresco.

9. 2007 Christmas Donations
Due to the difficulties in deciding who receives an amount from the Dole Charity which gives annually to the ‘Poor & Needy’ of Great & Little Gidding, it was decided to ask permission from the Charity Commission to provide a dinner instead and to invite all those of pensionable age and who had lived in the village for the last 10 years or more. A note would go out in the next Parish News and also the next Clarion to create a list of those eligible.

There being no further business the meeting closed at 8pm.

2007/38 To set the Precept for Financial Year 2008/09
It was agreed that the Precept for Year 2008/09 would remain the same as for 2007/08 and that any shortfall from the budgeted amounts would be met from reserves.

2007/39 Notices & Correspondence
The following correspondence was noted by the meeting:

Correspondence sent on behalf of Council

1. Mrs Joan Griffin – 2 Chapel End re loss of bus service
2. Mr Geoff Goddard – 8 Winwick Road re proposed school
3. Mrs Joan Griffin – 2 Capel End – update re bus services
4. Mr Michael Keck – 79 Main Street – re bus services
5. Luminus Group – re incident in Great Gidding
6. Cambs Constabulary – re incident in Great Gidding

Correspondence Received

1. Mrs Joan Griffin re bus provision
2. Mr Michael Keck re bus provision
3. BT confirmation of Direct Debit set-up
4. COPE Newsletter - October
5. Caresco Annual Report
6. Local Councils Update
7. Cambs Acre Community Action Magazine
8. Recycled Outdoor Furniture
9. Luminous Magazine
10. Standards Committee Minutes from HDC (emailed to everyone)
11. Northants CC – Minerals Plans
12. Grant Aid Request from Victim Support
13. Grant Aid Request from Citizen’s Advice Bureau
14. COPE November/December Newsletter
15. Response from Luminus Group re Great Gidding Incident


2007/40 To resolve in accordance with the principles of Section 100(A) of the Local Government Act 1972
To exclude the press and public from the meeting for the following item of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 1 (information relating to any individual) of Schedule 12A to the Act, as amended by the Local Government (Access to Information) (Variation) Order 2006.

2007/41 Clerk’s 13-week review
Both the Council and Clerk confirmed they were happy with the working relationship.

2007/42 Closure of meeting and confirmation of next meeting date
The meeting closed at 9.30 and the next meeting was confirmed as Jan 8th, 2008 at 7.30pm.

There being no further business to conduct the meeting closed at 20.40.

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18 September, 2007 at 7.00pm
Minutes of the Planning Meeting of the Parish Council held in the Parish Room, Village Hall, Great Gidding

Present: Cllrs Alexander, Hayden, Hodson, Mrs Shepherd, Stapleton, Titmus, Wells, Dist.Cllr Tuplin, Brian Harris (Cambs CC), Steven Wayard of Mouchel Parkman (Architects) & Clerk

It was agreed to bring Item 6 to this point in the meeting.

6. Replacement Primary School – Great Gidding
Steven Wayard, architect from Mouchel Parkman, gave a PowerPoint presentation on the outline plans for the new school. The Councillors were very pleased with the proposals and the use of local materials. It was also noted that concerns re safety and parking appeared to have been addressed.
Brain Harris, Cambs CC, informed Council that a full public meeting with a more detailed presentation would be held early in 2008 giving the entire village the opportunity to look at the proposals and make comment and that he would liaise with Council on this. The proposed timescale was to start building next year and open for business for 90 children in September 2009.

1. Apologies for Absence
County Cllr Walters, Cllr Hill

2. Declarations of Interest for Agenda items only
None

3. Planning Application 0702659 FUL – Erection of dwelling & garage for 23 Chapel End, Great Gidding.
Council decided to recommend approval of the application subject to assurances regarding drainage/flooding.

4. Local Development Framework – Report from Cllr Stapleton on the Spatial Strategy for Huntingdonshire Meeting on September 12th.
Cllr Stapleton presented a paper on his meeting at HDC with the various recommendations for consideration. After much discussion it was agreed to recommend Option 1 which would allow for the proposed development to be split between the three most sustainable locations of Huntingdon, St Neots and St Ives.

5. Payments for Approval and Cheques for Signing
The following payment was approved and the cheque signed.
100594 Moore Stephens Audit Fees £158.63

There being no further business to conduct the meeting closed at 20.40.

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4 September, 2007 at 7.30pm
Minutes of a meeting of the Full Council held in the Parish Room, Village Hall, Great Gidding.

Present: Cllrs Alexander, Hodson, Stapleton, Mrs Shepherd, Wells, Clerk & PCSO Emily Conroy

2007/01 Apologies for Absence
Cllrs Hayden, Hill, Titmus, Dist.Cllr Garner

2007/02 Declarations of Interest for Agenda items only
None

2007/03 To approve and sign the Minutes of meeting dated July 24, 2007
The minutes were approved and signed as an accurate record

2007/04 Matters Arising from previous minutes (for information only)

2007/05 Police Report
PCSO Emily Conroy was welcomed to the meeting. She informed Council that the previous three months had been quiet with only three reported crimes one of which was outside the village at Hamerton. Council brought to her attention the problem of speeding vehicles early in the mornings and also speeding motorcycles approaching the village. It was agreed that this information would be passed on and speed checks arranged. PSCO Conroy also informed Council of the new e-cops system launched by Cambs Constabulary and it was agreed that the Clerk would sign up for this service on behalf of the Council and pass on all information by email to Councillors. Council was also informed of Distraction Burglars working in the area. Council thanked Emily for attending and it was agreed that she would liaise with the Clerk during normal office hours to pass on information of safer neighbourhood meetings etc.

2007/06 To resolve to adopt the new Code of Conduct from September 1, 2007
Agreed unanimously

2007/07 Code of Conduct – Councillor Training
It was agreed that Council would accept Cllr Alexander’s (Sawtry Councillor) kind offer to provide the training PowerPoint presentation and the Clerk was asked to contact him to see if Tuesday, September 18th was suitable.

2007/08 To approve Clerk’s Contract of Employment
The Clerk’s Contract of Employment based on the standard NALC contract was unanimously approved. It was agreed that the first review would take place after 13 weeks’ service.

2007/09 Members items & reports
09/01 P3 Co-ordinator (IS)
Clerk was asked to provide information as to this role.
09/02 Tree warden (IS)
Cllr Stapleton confirmed that he would attend the Tree Wardens meeting at the wood.
09/03 Press and Public Relations (AT)
No report
09/04 Planning Matters (IS)
Cllr Stapleton confirmed information had been received that the proposed Ellands Wind Turbine Farm had been rejected. Cllrs expressed their delight at this development and hoped that no further appeals were made against the decision. A planning application for a new dwelling at 23 Chapel End had been received and it was agreed that a planning meeting would be called for September 18th to discuss this. Cllr Stapleton confirmed he would be attending the Local Development Framework meeting on September 12th.
09/05 Village Hall Representative/Leisure & Amenities (SS & AA)
Cllr Mrs Shepherd confirmed she would be attending the meeting scheduled for Sept 7th. It appeared that emphasis had now moved from the refurbishment of the Village Hall to the sports provision at the Playing Fields and that funding from an Awards for All Grant together with an amount from the Bertha Green Bequest could provide the necessary temporary building/utility connections required. The Clerk agreed to look into the possibility of the Parish Council also applying for an Awards for All Grant together with other funding possibilities for the Village Hall refurbishment.
09/06 Any other reports
It was agreed that Cllr Hodson would accept the role of Financial Overseer.

2007/10 Bertha Green Bequest - Bench
Cllr Mrs Shepherd read the proposed wording for the brass memorial plaque which was unanimously agreed upon. There was some discussion as to how the lettering could be made weatherproof and Council agreed a budget of not more than £50 excl VAT for this. Cllr Hodson mentioned that he had seen a request for a grave space on the site earmarked for the bench and Cllr Mrs Shepherd agreed to look into this. Written permission for the siting would be requested and once received Cllr Wells felt he would be able to concrete it in with the help of one of two of the other councillors.

With regard to the remainder of the bequest funds, it was suggested that £4000 be put towards the new sports provision at the playing field. This would greatly benefit the young people of Great and Little Gidding of whom Bertha Green was particularly fond and was thought to be a fitting use of the bequest.

2007/11 Quality Parish Status
It was unanimously agreed that Council would apply for Quality Parish Status at the end of 2008. This allows Council the opportunity to review all of its practices ensuring Best Value and good service to its parishioners and demonstrating to the higher tier authorities the commitment of the Council. The Clerk agreed to start compiling the portfolio of evidence. As the provision of a regular newsletter is one of the requirements of Quality Parish, the Clerk agreed to take on the duty of providing a regular Clarion which would be sent to Cllr Titmus for approval and distribution. It was agreed that this would remain an Agenda item until QP Status had been obtained.

2007/12 To receive the Financial Report and sign the Balance Sheet
The financial report was received and balance sheet signed

2007/13 To approve the following payments and sign the cheques

100589 Cambs Acre Membership Renewal £30.00
100590 Viking Direct Replacement Phone/Fax £113.33
100591 Admin Admin (July/August) £368.20
100592 BT Phone Account £44.45
100593 LGS Final Account for Admin £275.93

The payments were approved and the cheques signed.

2007/14 To resolve to amend the Financial Regulations in relation to the signing of cheques to have the Clerk/RFO plus two councillors as signatories.
It was agreed that two additional Councillors – Cllr Hodson as Financial Overseer and Cllr Stapleton (vice-chairman) would be added to Cllr Hayden and Cllr Alexander as signatories plus the Clerk. Therefore there would be a choice of four councillors to sign the cheques plus the Clerk.

2007/15 Audit 2006/07
The Clerk confirmed that she had supplied the additional information requested by Moore Stephens and that no further requests had been made.

2007/16 Notices & Correspondence
The correspondence files were available and lists distributed to all Councillors. No action was necessary. The Clerk was asked to write to Cllr Hill expressing Council’s pleasure that he was now out of hospital and on the road to recovery. Cllr Hill would also be asked whether he required his seat to be left open for his return.

2007/17 To confirm meeting date list for the remainder of the electoral year

The following meetings and dates were confirmed:
September 18th – Planning – 7.30
November 6th – Full Council – 7.30 (Election of Chairman)
December 4th – Budget & Precept – 7.30
January 8th – Full Council – 7.30
March 3rd – Full Council – 7.30

2007/18 Closure of meeting and confirmation of next meeting date
The meeting closed at 9pm and the next meeting date was confirmed as September 18th (Planning)

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24 July 2007 at 7.30pm
Minutes of the Meeting of the Parish Council held in the Parish Room, Village Hall, Great Gidding

Present: Cllrs Alexander, Hayden, Titmus, Stapleton, Dist. Cllrs Garner & Tuplin, Leslie Chambers (Internal Auditor), Paul Hodson, Gary Wells, Jackie Stanbridge

Co-Option of Cllrs (Agenda Item 4.1)
Before the meeting opened Cllr Hayden introduced Paul Hodson and Gary Wells who had come forward to fill the two vacancies. Cllr Hayden proposed both as good candidates and Council voted unanimously in favour of the co-options. Cllr Alexander welcomed them to Council. Both candidates signed Acceptance Forms and were provided with Declaration of Financial and Other Interest forms for completion and return to the Clerk within 28 days. The meeting was opened.

1. Appointment of Clerk, Proper Officer and RFO to the Council
Jackie Stanbridge was unanimously appointed Clerk to the Council/RFO. It was agreed that the formal Contract of Employment and terms would be an Agenda item for the next meeting.

2. To approve apologies for absence and declarations of interest
Apologies were received from Cllr Hill and Cllr Mrs Shepherd

3. To approve the minutes of the last meeting on 5 June 2007
The minutes were approved and signed as an accurate record

4. Matters arising to note or carried forward from the last meeting for discussion & decision
4.1 (2.0.1) Co-option of two new members to fill the vacant seats and to receive their declaration of interests (as above)
4.2 (6.2) Internal Audit report – discussion with Mrs Chambers Internal Auditor
Mrs Chambers explained the reasons behind her report but confirmed that these negative comments were in relation to the first six months of Financial Year 2006/2007 when Council did not have a Clerk/RFO. Mrs Chambers confirmed that the second half of the year showed good procedures and financial accounting and she saw no reason why there shouldn’t be a clear audit the following year with the appointment of a new Clerk.
4.3 (1.4) Member responsibilities – Highways & Roads and Financial Overseer
Deferred to a later meeting once the new Councillors had been made aware of the definition of these roles.
4.4 (3.2) Bertha Green bequest
to consider how to spend the balance of the bequest Cllr Hayden confirmed that the bench had been received. and permission given to place it at the North West entrance to the church.
The remainder of this item to be discussed at 5.5.1

5. Members items and reports
5.1 P3 co-ordinator
No report.
5.2 Tree Warden
Cllr Stapleton reported that there would be a walk around the wood with Bridget Halford (HDC) on 30th September at 10.30. There were again trees on offer for the Parish.
5.3 Press and Public Relations
Cllr Titmus confirmed The Clarion was about to go out to all in the village. It was agreed to put a piece in the next Parish News (deadline August 20th) re the new Councillors and Clerk
5.4 Planning and applications received
none received
5.5 Village Hall representative / Leisure & Amenities
5.5.1 Playing field up dates
Parish to investigate planning for temp buildings, also investigate utility companies for connection charges
Cllr Alexander informed Council of his meeting with representatives of Sawtry Sports & Leisure Association and the FA in relation to the development of facilities at the Sports Field. The Clerk was asked to investigate the provision/cost of utilities to the site and to approach the planners at HDC re the provision of temporary buildings.
5.6 Other

6. To consider correspondence/communications received
6.1 Cambs ACRE membership
It was agreed that membership was worthwhile and a cheque would be issued at the next meeting.
6.2 HDC New Model Code of Conduct Training – 05/09/07 and 12/09/07
Dist.Cllr Tuplin informed Council that training might be available together with the Sawtry Councillors – Clerk to investigate.
6.3 CALC Huntingdonshire Strategic Partnership – Parish Involvement
6.4 HDC – Future of the Post Office Network
6.5 HDC – Shaping the Environment of Huntingdonshire – 19th Sept

7. Financial, procedural and risk assessment matters
7.1 Finance report and payment of bills
The financial report was approved and the three cheques approved for payment.

8. Councillors’ items for the next agenda and closure of meeting
No items were given and the meeting closed at 9.27pm.

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