Contact Details

Parish Council Offices
Village Hall
Main Street
Great Gidding
Huntingdon
PE28 5NU
Tel/Fax: 01832 293068
www.thegiddings.org.uk
Email: giddingspc1@btinternet.com

Chairman:
Cllr Andrew Alexander

Clerk:
Sally Dalley

Office Opening Times
The Parish Council Office is open to the public on Monday and Thursday mornings from 11.30am – 1.30pm.

Parish Council meetings
Held on the third Tuesday of the month at 7.30pm in the Village Hall. Members of the public are welcome to attend.

Councillor Contact List (2008 - 2012)

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18th May, 2010
Minutes of the Annual Meeting of the Parish Council held in the Parish Room, Village Hall, Great Gidding

Present: Cllrs Alexander, Hayden, Hodson, Howden, Byard, Hill and District Cllr Tuplin

478.10 Re-election
Cllr Alexander was re-elected Chairman and signed the declaration of office

479.10 Re-election
Cllr Hayden was re-elected Vice Chairman

480.10 Apologies for absence
District Cllr Tysoe. Cllr Hayden recorded a vote of thanks to John Garner, retiring District Cllr

481.10 Minutes of 20th April 2010
Agreed and signed

482.10 Matters arising from the minutes
(information only)

483.10 Declaration of interest for agenda items
none

484.10 Annual Report.
This will shortly be published in the form of the Clarion and delivered to all households

485.10 Annual Review of:

• Standing Orders (reviewed 16th March)
• Financial regulations – clerk to check cross referencing with new standing orders
• Risk Management - agenda item for next meeting
• Staff Appraisal – Cllr Alexander and Cllr Hodson to carry out clerks appraisal, date to be arranged
• Insurance – two quotes had been received and it was agreed to accept existing companies amended quote of £461.24
• Register of Interest – no amendments

486.10 Representatives reports

• Highways & Police - Cllr Hayden reported that the Police had booked one vehicle speeding in the village. He also reported on the proposed surface dressing on the B660 through the village. A vote of thanks was given to the VH & LA committee who had made great progress on improving the facilities. Cllr Foster had produced information on two village walks, which were now on the website and membership to the P3 partnership had been received.

487.10 Village ponds
Upkeep and funding. A meeting with representatives for the Wildlife Trust is to take place on Thursday 28th May, Cllrs Alexander and Hodson to attend

488.10 Request to purchase litterbag hoop.
Cllr Foster had requested this to aid litter collection. It was agreed to purchase 2 hoops at a cost of £8.50 each

489.10 CPALC membership renewal – It was agreed to pay the annual subscription of £100.59

490.10 ACRE membership renewal – It was agreed to pay the annual subscription of £35.00

491.10 It was agreed to make the following payments

• CPALC – £95.96
• ACRE – £35.00
• Clerk Salary – £295.70

492.10 Jubilee Wood
Review and budget request – noted. To be discussed at the Trustee meeting to follow.

493.10 Correspondence received

• Introduction of Electronic Consultation Cambridgeshire County Council
• Planning permission granted for minor building works Great Gidding Primary School
• Strategic Housing Land Availability Part B Rural Exceptions Housing – Public consultation

495.10 Date of next meeting and meeting schedule for 2010/11.
It was agreed to continue to hold monthly meetings on the third Tuesday of the month

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20th April, 2010
Minutes of the ANNUAL PARISH MEETING held in the Parish Room, Village Hall, Great Gidding

9 members of the public attended the meeting

Apologies for absence
County Cllr Viv McGuire, Cllr Hill and Cllr Howden

Introduction
The Chairman of the Parish Council gave a welcome introduction

Parish Plan
Nancy Davies from Cambridgeshire ACRE (Action with Communities in Rural England) gave a presentation on the Parish Plan. Reviewing the current plan, which was completed in 2005 highlighting areas where actions had been completed. It was recommended that a refresh of the existing plan should be considered.

A member of the public was concerned over the cost of reviewing the Parish Plan. ACRE suggested that a short questionnaire to each household could be all that is required perhaps included in an issue of the Clarion.

It was also questioned whether the views of parishioners by outside bodies are taken in to account, the closure of the post office being used as an example.

Parking
Other topics raised by parishioners were the ongoing problems caused by parking on Main Street.

The meeting closed at 8.30pm

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16th MARCH, 2010
Minutes of the Meeting of the Parish Council held in the Parish Room, Village Hall, Great Gidding at 7.30pm

Present: Cllrs Alexander (Chairman), Hayden (vice chairman), Hill, Hodson, Foster, District Cllr Tuplin, one member of the public and the clerk. District Cllr Tuplin informed the meeting that he would be attending a meeting on the Rural Housing Exception Sites at the District Council on 13th April. It was also noted that District Cllr Garner would not be standing for re-election in May.

447.10 Apologies for absence
District Cllr Garner, Cllrs Byard and Howdenl

448.10 Members Declaration of Interest
None.

449.10 Minutes of 16th February 2010
Agreed and signed

450.10 Matters arising from the minutes
(information only) It was noted that Cllr Hayden had reported on the success of the History Group and that they would be approaching the Parish Council for a donation towards recording the information gathered.

451.10 Vehicle parking on Main Street
a resident representing the residents of the Luminus bungalows requested consideration is given to allow parking opposite their properties. Following lengthy discussion it was agreed not to pursue the proposed marking of yellow lines until access to the village hall had been improved when visitors would be encouraged to use the car park.

452.10 Grass Cutting Contract
3 quotations had been requested, 2 received one declined. It was agreed to accept the quote from Cambs County Council, as well as being the cheaper quote they had provided an excellent service to the Recreation Ground. The Parish Council have agreed to include the Village Green in the new contract.

453.10 Grazing Land Agreement review
It was agreed to update this agreement. Cllr Hill to provide the clerk with an example document for review at the next meeting.

454.10 Litter bins
It was noted that a new bin had been provided by the District Council outside the Public House. Provision of a bin at the village green was discussed but it was agreed not to request one at this stage.

455.10 Model Standing Orders for Local Councils
had been adapted for Great & Little Gidding Parish Council and it was agreed to adopt these. Cllrs had been invited to join Sawtry PC for Code of Conduct Training, date and time to be confirmed and circulated to cllrs.

456.10 Annual Parish Meeting 20th April and Annual Report
Representatives from ACRE had been invited to the Annual Meeting to explain the Parish Plan system. Cllrs were asked to provide a short report for inclusion in the Annual Report which would be distributed to all households with an invitation to the Parish Meeting

457.10 Data Protection Registration
The clerk had been advised by CPALC that the Parish Council should be registered, cost £35. It was agreed to place this on the next agenda for payment.

458.10 Website review.
Cllr Hodson and Byard had been looking at various sites and would be talking ideas over with Paul and Krystyna before reporting back to the council.

459.10 Reports

• Planning – An application for minor building works to the school had been received. The PC supported this application and asked for the footpath leading to the new entrance (and church) be upgraded also.
• Tree Warden – Michael Trolove 9 Fruit Trees had been planted
• Allotments – Chris Howden – no report
• VH & RG – Request for second and final instalment of agreed donation £5000 was approved
• Highways & Police – Robin Hayden urged everyone to report potholes for repair to Highways and County Councillor. A vehicle had damaged the fence by the pond in Main Street. The clerk was dealing with the vehicle owners insurance company to pay for the repair
• Finance & Charities – Paul Hodson – Budget review was carried out and minor adjustments made on end of year figures.
• PR & School – Julie Byard – no report
• Rights of Way – Rose Foster – Footpath No 6 new gates had been installed and waymark signs would be placed along the path

460.10 The following payments were approved

• S Dalley (clerk salary) £295.70
• CCC Grass cutting 2009 £1,119.39
• Village Hall donation £5,000.00
• C Hill (recycling rental) £225.00

461.10 Correspondence received

• Peterborough Cycle Club event 30th May – noted
• East Anglia’s Children’s Hospices request for donation – not in budget
• Future Jobs Fund – placed on noticeboards
• National Grid update – complete form in name of Great Gidding Charity
• Energy Saving Trust – noted

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16th FEBRUary, 2010
Minutes of the Meeting of the Parish Council held in the Parish Room, Village Hall, Great Gidding at 7.30pm

Present: Cllrs Alexander (Chairman), Cllr Hayden (Vice Chairman). Hodson, Byard and Foster, District Cllr Tuplin and clerk

434.10 Apologies for absence
District Cllr Garner and Cllr Hill

435.10 Members Declaration of Interest
Cllr Hodson 444.10 Allotments.

436.10 Minutes of 19th January 2010
Agreed and signed

437.10 Matters arising from the minutes
(information only)

438.10 Vehicle parking on Main Street
Cllr Alexander and the clerk had met with County Councillor Viv McGuire to view first hand the problems. Cllr Mcguire also saw the problems of blocked drains on Gains Lane and potholes in Chapel End.

439.10 Kerbside Glass Recycling and changes to recycling banks
The new doorstep collection to be introduced by HDC will eventually replace the bottle banks at the Fox and Hounds. This will effect the credits received by the Parish and in view of this, payment to the Public House would stop after the March instalment

440.10 Data Protection registration
The clerk to clarify the requirement for the Parish Council to be registered

441.10 Standing Orders – new model standing orders
Draft amendments had been made by Cllr Hodson and would be forwarded to Councillors for discussion at the March meeting

442.10 Parish Plan review
It was agreed to invite representatives from ACRE to attend the Annual Parish Meeting with a view to inviting parishioners to set up a group to produce a new plan.

443.10 Website update
It was agreed that Cllr Hodson and Byard meet with Krystyna and Paul to discuss options and report back to the next meeting

444.10 Reports

• Planning – notification of approval for 61 Main Street had been received. Strategic Housing Land Availability Assessment – 3 Potential Sites for Rural Exceptions Housing have been identified
• Tree Warden – Michael Trolove – no report
• Allotments – Chris Howden – A request had been received for permission to erect a 6’ x 10’ green house by allotment holder Paul Hodson. This was discussed and it was agreed to give permission.
• VH & RG – Chris Howden – report given by Cllr Hodson - programme of improvements progressing. The second instalment of the funds to be donated by the Parish Council would be requested at the next meeting
• Highways & Police – Robin Hayden – Potholes and verge overrun in Chapel End are still a problem.
• Finance & Charities – Paul Hodson – invoice for 2009 grass cutting outstanding otherwise budget on track.
• PR & School – Julie Byard – February Clarion had been produced by Cllr Byard and distributed by Emily Read
• Rights of Way – Rose Foster was working with John Nicolson from the County Council to improve access on parish paths

445.10 Bank Reconciliation and approval of payments

• S Dalley – (clerk salary) £295.70
• Pcok – (office supplies) £65.00
• M Read – (Clarion delivery) £10.00

446.10 Correspondence received

• Cambridgeshire and Peterborough Minerals and Waste Draft Supplementary Planning Documents – Consultation 15th February t 29th March 2010. Available on the website www.cambridgshire.gov.uk
• Cambridgeshire Horizons Green Infrastructure Strategy Review – Consultation. noted

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19th January, 2010
Minutes of the Meeting of the Parish Council held in the Parish Room, Village Hall, Great Gidding at 7.30pm

Present: Cllrs Alexander (Chairman), Cllr Hayden, Hodson, Byard, Foster, Howden, District Cllr Tuplin, Krystyna Wojcik, Paul Crank and clerk

421.10 Apologies for absence
County Cllr Mcguire, District Cllr Garner and Cllr Hill

422.10 Members Declaration of Interest
None

423.10 Minutes of 15th December 2009
Agreed and signed

424.10 Matters arising from the minutes
(information only)

425.10 Vehicle parking on Main Street
The County Council do not have a budget for the proposed yellow lines. It would have to be funded by the Parish Council or an application under the Jointly funded minor improvements scheme next year. It was agreed to ask the County Council to consult with the police to see if there would be any objection to this proposal. Clerk to action.

426.10 Parish Paths Partnership (P3) 2010/11
It was agreed to apply to join this scheme and work with the County Council to improve rights of way within the parish Cllr Foster agreed to action.

427.10 Parish Plan review
ACRE had offered to help update the action plan with information supplied by the clerk. This update would be reviewed at the February meeting

428.10 Parish Website
Krystyna and Paul were thanked for keeping the site updated and invited to consider ways in which it could be improved. Agenda item for next meeting

429.10 Draft proposals for School, Community Consultation
Prior to the meeting Cllrs had been given the opportunity to view the plans. The modifications to the buildings are to make better use of the existing site. The Plans will now be submitted through the County Council.

430.10 Grass cutting contract
It was agreed to obtain 3 quotes for the cutting of the recreation field and village green

431.10 Reports

• Planning – 21a Chapel End, notification of enforcement case closed
Application 1000018FUL Mill Meadow, 83 Chapel End single storey extensions to rear and side – recommend approval
• Tree Warden – Michael Trolove – HDC Parish Planting trees had been received and planted. Fruit trees delayed due to weather.
• Allotments – Chris Howden – It was agreed to obtain a guide price to lay pipe work from the proposed Anglian Water connection to the allotments
• VH & RG – Chris Howden – A fire appliance inspection had been carried out in the village hall. Plans to refurbish the toilets now included a disabled toilet. Plans for improved heating system had also been reviewed. The toilet work would be the next stage in the upgrade of the hall. Recreation Field toilet was now fully plumbed, Wickstead had carried out a play equipment inspection.
• Highways & Police – Robin Hayden – The blocked drain in Gains Lane was adding to the problems in Chapel End. Clerk to contact the Highways Department and County Councillor. District Cllr Tuplin invited Cllrs to attend the new Neighbourhood Forum meeting to be held in Sawtry on 20th January
• Finance & Charities – Paul Hodson – in view of the reduced amount of recycling credits received from HDC it was agreed to review the provision of this community based facility at the next meeting.
The 3 pieces of charity land had now been registered ‘title absolute’
It was agreed that original documents should remain at Leeds Day
The tenancy agreement for grazing land needs to be updated
• PR & School – Julie Byard – Cllr Byard agreed to look at the publication of an annual report from the Parish Council to be incorporated in an edition of the Clarion. Cllr Hodson was thanked for producing a resume of PC achievements. Cllr Hayden informed the meeting that 52 residents received vegetable boxes at Christmas, these were kindly provided by Richard and Sylvia Fuller
• Rights of Way – Rose Foster – A new contractor had been appointed by the County Council for work on the Footpath from Mill Road to Chapel End. The County Council had obtained an agreement to repair/replace gate on Footpath No 3.

432.10 Bank Reconciliation and payments approved

Clerk salary £295.70

433.10 Correspondence received

• Local Development Framework: Advanced notice of Strategic Housing Land Availability Assessment (SHLAA) consultation - noted
• War Memorials Trust conference ‘looking after war memorials’- n/a
• Consultation on Cambridgeshire’s Third Local Transport Plan - noted

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