An excellent turnout for the annual trim and tidy of the pathways and hedges around the Jubilee Wood. Another is planned for next week, 30th January from 9.30 am.
PRESENT: Cllrs Alexander (Chair), James (Vice-Chair), Howden, Giddens and the Minute Taker (Mrs Julie Trolove)
Key: CCC = Cambridgeshire District Council HDC = Huntingdon District Council PC = Parish Council
Members of the Public: 3
82.15 To receive apologies and reasons for absence Cllr Hayden due to ill health.
83.15 Member’s declaration of Disclosable Pecuniary Interests
NONE
84.15 To confirm and accept minutes of 17th
Minutes confirmed as a true and correct record of the meeting. The Chairman signed and dated them.
85.15 Matters arising from minutes
48 Main Street – Cllr Alexander had spoken to a legal adviser who advised that for between £200 and £500 a licence could be obtained that would permit variance of the access. This is a nontransferable licence.
Also agreement in principle has been given to tradesmen using the car park and the owner of 48 Main Street had offered to make a payment for this permission.
Member of the public asked about the future of the Village Hall. The Clarion will convey the information to the villagers that the Trustees have agreed to support and fund the Village Hall for at least 12 months. There will be no increase to the Parish Precept.
86.15 Items for discussion on next agenda
Discussions with owner of 48 Main Street
Meeting Closed 8.15PM
PRESENT: Cllrs Alexander (Chair), James (Vice-Chair), Howden, Giddens and the Minute Taker (Mrs Julie Trolove)
Key: CCC = Cambridgeshire District Council HDC = Huntingdon District Council PC = Parish Council
Members of the Public: 3
281.15 Chairman’s Welcome
282.15 To receive apologies and reasons for absence Cllr Hayden due to ill health.
283.15 Member’s declaration of Disclosable Pecuniary Interests NONE
284.15 Public and Press participation session with respect to items on the agenda
Salt box on Chapel End – a member of the public queried the siting of the salt box near Chapel End Pond, as it had been intended to site this on the grass triangle on the bend in Chapel End. It was confirmed that this was in the wrong spot and the member of public offered to relocate it.
285.15 To confirm and accept minutes of 17th. Minutes confirmed as a true and correct record of the meeting. The Chairman signed and dated them.
286.15 Matters arising from minutes (information only)
Eastern Tree Services had requested payment of their invoice, Cllr Alexander has reminded them that payment will be made once written confirmation has been received that all trees have been checked.
Cllr Giddens enquired if the trees surrounding the Playing Field had been checked and Cllr Alexander advised that all trees on the boundary had been visually inspected.
287.15 Communication from the Parish Cllrs
Cllr Giddens reported there had been damage to the bridleways caused by horses. Also that her contact at Cambridgeshire County Council is no longer available.
Cllr Hodson has checked the accounts.
Cllr Alexander advised that the Clarion is ready to be delivered.
Cllr James will deliver the Clarion in the near future – a member of public offered to assist with Chapel End deliveries.
288.15 Update on the Parish Clerk vacancy
The closing date for applications is 17 December 2015, there has been 1 applicant.
289.15 Finance
a) Payment of accounts
Expenditure:
All items on the agenda were agreed
(Eastern Tree Surgery – see above, payment was to be deferred).
Receipts: None
b) Noted
c) C Bradley (Parish Clerk) has completed the Barclays Bank Change of Mandate form and has provided an accompanying letter to confirm removal of her name from the list of signatories. Cllr Alexander will post the form and letter.
290.15 Items for discussion on next agenda
291.15 Date of next meeting 19th January 2016
Meeting closed 8.15PM
The first cycling Tour Of Cambridgeshire took place in June 2015 The route on public roads that were closed specifically for the race to happen. Around 5000 cyclists were reported to have signed up to take part. So on a stunningly glorious day we watched and waited to see what 5000 cyclists looked like speeding through the village. What a spectacle apart from the heads down first few hundred who were on a mission to win the great mass of riders responded in kind to the roadside cheering and reserved clapping that Brits do so well. It was a grand spectacle and is to be repeated in 2016 on the same route. A Gran Fondo is a cycling event on closed roads for mass participation.
It should be noted that there were a few grumbles and the notification process before hand could have been more robust. The idea of the roads closed for 12 hours was a nonsense and should never have been allowed to be displayed, despite rectification the die had been cast. Hopefully the organisers will take this on board and make bigger efforts to contact affected buisnesses on route and make it clear that nobody is trapped in their homes.
The plus side of all this is Gidding is on the map and not some backwater beyond Sawtry and Stilton. It provided grand entertaiment on the roadside at no cost and no doubt charities were the biggest winners.
Winter maintenance is required in the wood to keep it visitor friendly and safe.
If you can spare a couple of hours on the morning of Saturday the 23rd January to trim overhanging branches or nip arching bramble runners off at ground level or litter pick (there’s not much but it looks unkept) Branch loppers, pruning shears and stout gloves are all that are required. Tea and coffee will be provided.
Start anytime after 9.30am until lunchtime.
Great & Little Gidding Parish Council Parish Council office, Village Hall, Main Street,
Great Gidding, Huntingdon PE28 5NU
Tel 01832 293068 email giddingspc1@btinternet.com
AGENDA
82.15 Apologies and reasons for absence
83.15 Member’s declaration of Disclosable Pecuniary Interests
84.15 To confirm and accept minutes of 17th November 2015
85.15 Matters arising from minutes (information only)
86.15 Update on 48 Main Street boundary
87.15 Items for discussion on next agenda
88.15 Date of next meeting
Great & Little Gidding Parish Council Parish Council office, Village Hall, Main Street, Great Gidding, Huntingdon PE28 5NU
Tel 01832 293068 email giddingspc1@btinternet.com
AGENDA
281.15 Chairman’s Welcome
282.15 To receive apologies and reasons for absence
283.15 Member’s Declaration of Disclosable Pecuniary Interests
284.15 Public and press participation session with respect to items on the agenda
285.15 To confirm and accept minutes of 17th November 2015
286.15 Matters arising from minutes (information only)
287.15 Communication from Parish Cllrs
288.15 Update on the Parish Clerk vacancy
289.15 Finance, inc:-
a) Payment of accounts
Expenditure
£305.21 – Salaries (STO)
£21.67 – C Bradley, additional Hours (2, as agreed in min ref. 251.15) (CHQ)
£20.79 – C Bradley, stationery reimbursement (CHQ)
£15.33 – (£2.55 VAT) BT November payment (DD)
£54.00 – (£9.00 VAT) Wicksteed Playgrounds (CHQ)
£20.00 – CARESCO, Clerk’s vacancy advertisement (CHQ)
£701.74 – (£116.96 VAT) Eastern Tree Surgery – (deferred payment, min ref. 272.15) (CHQ)
£25.00 – Royal British Legion (receipt to be sent when payment received) (CHQ)
Receipts
None
b) To note the reconciled bank account balance
c) To remove C Bradley from the banking mandate
d) To stop STO for C Bradley’s monthly wage
290.15 Items for discussion on the next agenda
291.15 Date of next meeting
Key:
CCC – Cambridgeshire County Council
HDC – Huntingdonshire County Council
PC – Parish Council
These draft minutes will not be approved until the next meeting
Minutes of the meeting of the Village Hall and Recreation Ground Charity Trustee meeting held on 17th November 2015
Minutes of the meeting of the Village Hall and Recreation Ground Charity Trustee
meeting held on 17th November 2015
Present: Trustees Alexander, James, Hodson, Giddens, Howden and the Clerk
Members of the public: None
74.15 Apologies and reasons for absence
It was understood that Trustee Hayden was unwell.
75.15 Member’s declaration of Disclosable Pecuniary Interests
None.
76.15 To confirm and accept minutes of 20th October 2015
Minutes were, unanimously, approved as a true record of the meeting.
Trustee Alexander signed and dated them.
77.15 Matters arising from minutes (information only)
None.
78.15 Update of 48 Main Street boundary
The letter received at the previous meeting was with the Chair of the committee
and was reviewed at the recent committee meeting which the owner of 48 Main
Street attended and conversed with the committee.
It was recognised that some demolition work had taken place and the Village
Hall access used.
The Trustees noted two things:
• The owner had requested a formal agreement be reached allowing a better access
the 15ft access strip that runs along the wall of 50 Main Street.
• A request from the owner to purchase a small piece of land from the Trust, which
would allow a straight 15ft access.
After a discussion, it was decided that Trustee Alexander would seek legal advice and
would prose a letter from the Trustees to the owner, so that a formal agreement could
be reached about the use of the access and driveway, by contractors, during the build
process. To be reviewed at the next meeting.
79.15 Feedback following the public committee meeting regarding the future of the
Village Hall on 13th October 2015 and the committee meeting on the 9th November
2015 After a full discussion, the Trustees, unanimously, decided to support the Village
Hall committee for the next 12 months and would like to see an increase in usage.
Trustees Alexander and James to review how to better communicate the benefits of
booking the Village Hall to residents.
80.15 Items for discussion on next agenda Continuing discussions.
No new items.
81.15 Date of next meeting 15th December 2015,
following the Parish Council meeting.
Meeting closed 9.25pm
These draft minutes will not be agreed as a true reflection of the meeting until the December meeting
Minutes of the Meeting of Great & Little Gidding Parish Council
held on 17th November 2015, 7.30pm
| Minutes of the Meeting of Great & Little Gidding Parish Council held on 17th November 2015, 7.30pm Present: Cllrs Alexander (Chair), James (Vice-Chair), Hodson, Howden, Giddens and the Clerk Members of the public: 1 Key: CCC Cambridgeshire County Council HDC Huntingdonshire District Council PC Parish Council 253.15 Chairman’s Welcome 254.15 To receive apologies and reasons for absence It was understood that Cllr Hayden was unwell. 255.15 Member’s declaration of Disclosable Pecuniary Interests None. 256.15 Public and press participation session with respect to items on the agenda None. 257.15 To confirm and accept minutes of 20th October 2015 Minutes were, unanimously, agreed as a true record of the meeting. The Chairman signed and dated them. 258.15 Matters arising from minutes (information only) Min ref. 235.15(c) – Clerk advised that the History Group would not be sending the Parish Council a revised request re the September meeting and thanked the PC for agreeing to fund the payment for the regular History Group meetings. Min ref. 228.15 – Clerk reminded the PC that the Speedwatch Co-ordinator’s details needed to go on the website. Cllr Alexander offered to action this. 259.15 Communication from District and County Cllrs Apologies sent from D Cllr Tuplin. C Cllr Bywater addressed the council with these key points: – Winter Maintenance (gritting) funding being reduced from 45% to 30%, essential roads will be maintained. – Mobile libraries are under threat of closure. – Spending review to be announced in the next couple of weeks. At this point C Cllr Bywater was thanked and he left the meeting. 260.15 Communication from Parish Cllrs Cllr Giddens reported that she had met with the new school Head which was a positive meeting. She had offered to be involved in the school’s new road safety project. Cllr James reported that the first Care Network coffee morning had taken place and that this would be called the ‘Friendship Group’ ongoing. Open to all residents and their guests. 261.15 Communication from Village Hall Committee (VHC) Minutes had been circulated prior to the PC meeting. Cllr Alexander gave a brief overview of the meeting on the 9th November. 262.15 Clerk’s report, inc:- The Clerk reported that she would be taking training on Friday 4th December. She also reported that she had received notification that 59 Main Street was now to be named ‘The Barn’. 263.15 Correspondence received, inc:- a) Letter – Connecting Cambridgeshire, Superfast Broadband connection update PC noted. Clerk to add to the noticeboards. b) Letter – SLCC, Membership renewal, £88.00 To be discussed in agenda item, 263.15. c) Letter – Local Government Boundary Commission for England, further limited consultation in Cambridge PC noted. d) Email – Flood & Water Team, CCC, Riparian Responsibilities for Flood Risk PC noted e) Email – HDC, Huntingdonshire District Council Elections PC noted and decided not to respond to the consultation on whether to hold the elections every 4yrs or by 1/3s. f) Email, HDC,Community Infrastructure Levy PC noted. g) Emailed letter – CGM, confirmation of Liability Insurance 19/10/15 – 19/10/16 The Clerk advised that the following had been received after the agenda was published h) Tel/email – Policing in the Boundary Area The Parish Clerk at Hemington informed the PC that a burglary had taken place on the boundary between Northamptonshire and Cambridgeshire and the caller who had dialled 999 had been transferred to Cambridgeshire Police incorrectly. The Hemington Clerk was informing the PC in order to advise residents near the border to ensure they are speaking to the correct policing area. Cllr James requested the Clerk advise the Hemington Clerk to report this to the Police and Crime Commissioner. 264.15 Approval of membership renewal with Society of Local Council Clerks @ £88.00 Approved. 265.15 Finance, inc:- a) Payment of accounts Expenditure £305.21 – Salaries (STO) £21.67 – C Bradley, additional 2 Hours (CHQ 100927) £15.64 – (£2.60 VAT) BT October payment (DD) This budgeted payment was not on the agenda, however, the PC accepted the payment being made. £120.00 – PKF Littlejohn (CHQ 100930) £88.00 – SLCC (CHQ 100928) Receipts None b) To note the reconciled bank account balance £7,742.77 plus £15,780.14 = £23,522.91 All payments were, unanimously, approved and all associated paperwork was initialled by two signatories. 266.15 To approve the budget for 2015/16 and to complete the application for the precept A thorough budgeting process took place and with the benefit of the parishioners in mind, it was decided to request a precept of £10,835.00, as per last year. 267.15 Planning, inc:- a) 17 Mill Road App. ref. 15/01766/HHFUL The PC discussed and unanimously, agreed to recommend APPROVAL for the following reason: No impact on neighbouring dwellings. b) 6 Luddington Road App. Ref. 15/01766/HHFUL The PC discussed and unanimously, agreed to recommend APPROVAL for the following reason: No impact on neighbouring dwellings. Clerk to inform HDC of these decisions. 268.15 Health & Safety matters, inc:- Update on : a) Fallen branch from poplar tree on the recreation ground – Cllr James Cllr James reported that the branch had been removed by Highways after she had contacted them after the last meeting. b) Gains Lane, overhanging branches – Clerk The Clerk reported that Highways did not view this as an emergency, however, it was noted that a resident had cleared the concerning area. Resolved. c) Brook at the back of the jitty, update – Clerk The Clerk reported that she had chased this and was waiting for the report. To be reported at the next meeting. d) Overgrown vegetation on the bend, leading to Winwick – Cllr James Cllr James reported that this had been programmed in to hedge cutting season. Cllr James monitoring. 269.15 Update regarding the recent drain work in Gains Lane –Clerk Cllr James advised that Highways did not perceive this as a current problem. If, however, in wet weather, the drains are not fit for purpose, Highways should be advised. Cllr Alexander to contact the resident who notified the PC regarding this matter. 270.15 Update on Chapel End surface dressing – Cllr James As before, the work will be subject to an end of season survey. Cllr James monitoring. 271.15 Discussion of Parish Councillor’s/Trustee’s training needs – Clerk The Clerk reported on two reference books for Trustee training. A discussion was had and it was decided not to pursue training and to instead, search online for advice, when it was required. 272.15 Tree Survey, update –Clerk The Clerk reported that a hard copy of the report had been received as was an invoice for £701.74. Cllr Alexander advised that he would like to read the report more fully before the PC agreed to pay the invoice. Cllr Alexander to also request a PDF copy of the report. 273.15 Poplars on the Recreation Ground It was, unanimously, decided to discuss this after the tree survey, above, had been reviewed. 274.15 Update on village sign work – Cllr James Cllr James reported that RB Woodworking had been commissioned and were soon to begin the restoration work. 275.15 Policy review, inc:- To adopt the Risk Assessment -Cllr James Cllr James advised that she had almost completed the Risk Assessment and that she would email it to Cllrs ahead of the next PC meeting. 276.15 Grit/Salt box order and siting confirmation The PC instructed the Clerk to order a green box and confirmed the siting on the triangle of grass near the top end of Chapel End. 277.15 Parish Council Election, May 2016 – All The PC discussed and agreed to communicate the PC Election in the CLARION and on noticeboards. 278.15 Items to be included in the next CLARION Between meetings the Clerk had produced a CLARION, however, Cllr James had decided that it would be more beneficial to hold off sending this out until there was more information to go in it. The Clerk was requested to add the following: The sad passing of ex Cllr Rosie Foster. The Clerk was requested to make this addition and to pass the CLARION to Cllr James for editing. 279.15 Items for discussion on next agenda It was, unanimously, agreed for the December meeting to be a reduced agenda, covering only essential matters. 280.15 Date of next meeting 15th December 2015. At the end of the meeting, Cllr Alexander announced that he had received the Clerk’s resignation. The Clerk was requested to advertise the position in the shop and on the noticeboards. Cllr Alexander offered to add the vacancy to the website. The Clerk was requested to take her two days holiday owing. Meeting closed 9.15pm |
||
The Parish Council are looking to appoint a new Clerk and RFO.
This paid role is for 6.5hrs per week which includes 1 evening meeting per month.
If you are interested and would like some more information, or even an informal chat about the role, please contact:
The Parish Clerk, giddingspc1@btinternet.com or call 01832 293068.
Closing date: 17th December 2015
Download GG Clerk RFO Job description (PDF)
Download GG Application form for Clerk RFO role (PDF)