Parish council

Minutes of the Meeting of Great & Little Gidding Parish Council held on Tuesday 21st March 2017 at 7:30pm

Present: Cllrs R Hayden (Chair), R Giddens, P Hodson, P Jarvis and E Richmond

In Attendance: L Ellis (Clerk) & two residents

Key:
CCC = Cambridgeshire County Council
HDC = Huntingdon District Council
PC = Parish Council

30.17
Chairman’s Welcome
The Chairman welcomed everyone to the meeting.

31.17
Apologies and reason for absence

Cllr A Alexander (holiday), Cllr L James (family illness), C.Cllr S Bywater (other commitments) & D Cllr D Tuplin (other commitments)

32.17
Member’s declaration of Disclosable Pecuniary Interests
None.

33.17
Public and press participation session with respect to items on the agenda

A resident reported that the newly installed dog bin has been a great success however bags are being left on the grass near the horse pond near Chapel End. Council agreed to purchase an additional bin and bag dispenser, the location of these will be considered at the April meeting.

The Chairman welcomed Julie Trolove to the meeting and invited her to speak to Council.
Julie asked the Council to consider the request for an HEFA archaeological test pit to be dug in the village hall car park in May. Julie explained that she has become involved via the Sawtry group and the Fenn Edge project and it would be a coup for Great Gidding for them to take part.
The students involved are aged from 14 – 16 years and have an interest in History.
Julie asked to use the area to the right of the entrance to the car park for the mini dig.
It was noted that the village hall had been booked for use as a comfort zone however the students would return to their academy overnight.
Julie thanked the Council for the opportunity to speak and left the meeting at this juncture. (7:40pm)

34.17
To confirm and accept minutes of the meeting held on 21st February 2017

To take the minutes as a true and accurate record.
Proposed by Cllr Hodson and seconded by Cllr Giddens. The minutes were then duly signed by the Chairman.

35.17
Matters arising from minutes
The Clerk reported that the grass cutting contract was still unsigned although the contractor had commenced the grass cutting. The Clerk to contact the contractor to discuss the outstanding points that Council had with the new contract.

36.17
Communication from Councillors
Cllr Jarvis reported:
i)That a group of volunteers had recently tidied-up Jubilee Wood, an excellent piece of work with thanks to Michael Trolove for his help.
ii)Although the bridlepaths were in a good condition the farm track footpath has been churned up by the hunt off Milkingslade Lane.

Cllr Giddens reported:
The Cowpastures Byway underfoot is in a good condition for the time of the year.

37.17
Speedwatch
The Clerk reported that following the request in the Clarion for volunteers to come forward to join the Great Gidding team, it was noted that no contact has yet been made.
It was noted that the Glatton team were still operational.

38.17
Village noticeboards
The Clerk to request that Cllr Alexander remove the noticeboard located near the school and that a new board be ordered. Consideration will be given at the April meeting to its’ possible location.

39.17
To agree the Annual Parish Meeting agenda
Consideration was given to inviting the Environment Agency or the A14 improvement scheme project team to the APM. The Clerk to approach the A14 project team in the first instance.
It was agreed that tea, coffee and biscuits be provided foc prior to the start of the meeting.
A resident kindly offered to deliver the Notice to residents by way of advertising the APM.

40.17
To consider the tree works quotation
Council considered the quotation to fell a poplar tree in the recreation ground, it was agreed that the quotation for £500 be accepted, the Clerk to raise a purchase order.

41.17
To consider a request to use the recreation field
The Clerk reported that the Council had received a request from the school to use the recreation ground for a football club after school on Fridays. Also, an egg flinging competition on the morning of Friday 31st March. Council agreed to both requests. The Clerk to advise the school and to request that they leave the site in a clean and tidy condition.

42.17
Correspondence
Correspondence duly noted.

Council considered planning application 17/00510/S73 Agricultural buildings, 76 Main Street, to vary condition 5 to allow for the construction of the approved new opening in the frontage barn – No objection.

43.17
Finance:
a) Payment of accounts
Expenditure:
£26.00 – L Ellis (100978)
£305.21 – Salaries (SO)
£19.06 – BT (DD)

b)Financial risk assessment

c)Review of asset register

All payments were unanimously approved and all associated documentation was initialled by two signatories.

Council considered the financial risk assessment presented by the Clerk. Its’ acceptance was proposed by Cllr Richmond and seconded by Cllr Jarvis, all agreed acceptance.

Item deferred for consideration at the April meeting.

The Clerk left the room at this juncture.

44.17
Staffing matters
Councillors considered the pay and conditions of the Clerk. Her experience and knowledge is recognised in addition to her advice to the Council and other organisations, Council unanimously agreed that she be awarded an additional pay point from April.
The Clerk re-joined the meeting at this juncture.

45.17
Items for discussion at the April meeting
Clarion and how to improve it
Noticeboards
Annual Parish Meeting

46.17
Date of next meeting
Tuesday 18th April 2017

Meeting closed
The Chairman thanked everyone for attending, the meeting then closed at 8:20pm

Minutes of the Meeting of Great & Little Gidding Parish Council held on Tuesday 21st February 2017 at 7:30pm

Present: Cllrs A Alexander (Chair), R Giddens, R Hayden, P Hodson, L James and E Richmond

In Attendance: L Ellis (Clerk) & District Councillor D Tuplin

Key:
CCC = Cambridgeshire County Council
HDC = Huntingdon District Council
PC = Parish Council

15.17
Chairman’s Welcome
The Chairman welcomed everyone to the meeting.

16.17
Apologies and reason for absence

C.Cllr S Bywater (other commitments) & Cllr P Jarvis (other commitments)

17.17
Member’s declaration of Disclosable Pecuniary Interests
None.

18.17
Public and press participation session with respect to items on the agenda

None.

19.17
To confirm and accept minutes of the meeting held on 21st January 2017
To take the minutes as a true and accurate record.
Proposed by Cllr Hodson and seconded by Cllr James. The minutes were then duly signed by the Chairman.

20.17
Matters arising from minutes
The Clerk reported that the Internal Auditor had advised that it is permissible to accept payments on behalf of residential groups for projects in the village. It would however need to have a zero impact to the Council’s accounts.

21.17
Communication from Councillors
D.Cllr Tuplin reported:
i) that HDC would be holding a budget setting meeting on 22nd February with a view to increase Council Tax by 2%.
ii)the Tree Warden post has been saved for a further six months.
iii)a Scrutiny Panel is being set up to review the work of the Mayor’s new department.

The Clerk reported on behalf of C Cllr Bywater:
i)CCC members voted recently to increase Council Tax by 2% but ring fenced for adult Social Care.
ii)in May there will be C Cllr and Mayor elections. C Cllr Bywater will be standing for re-election but in the new Division of Sawtry and Stilton which sadly does not include the Giddings.

Cllr James reported:
i)the horse signs will be in place shortly.
ii)it is anticipated that the applicants for a highways improvement grant will be notified in March.
iii)it may be possible to apply in the next round for a highways improvement grant to extend the 30mph limit, and to possibly apply for third party funding.

Cllr Giddens reported:
i)bridleways and footpaths are in a good condition.
ii)a large vehicle had driven down the bridleway off Luddington Road. The drive was made aware this is illegal.
iii)the new residents at 45 Main Street have been advised that in the interest of safety they could park their vehicles in the village hall car park if they wished to do so. The Clerk to confirm this in writing to the residents advising that they park there at their own risk and that we accept no responsibility or liability for theft or damage. This is not a right and as such can’t be claimed as one.

Cllr Richmond reported:
That the school website is excellent.

Cllr James reported:
That filled dog bags have been found discarded on the ground and these have now been removed, better quality bags are required, Cllr Richmond agreed to obtain a supply.

D Cllr Tuplin left the meeting at this juncture (7:45pm)

22.17
To consider the content of the next edition of the Clarion
Councillors considered the draft document submitted by Cllr Jarvis and amended as agreed.
It was agreed that residents should be reminded of the benefits of the village hall.
The Clerk to prepare the draft edition and forward to Cllr Jarvis for him to review.

23.17
Hedge cutting
Council agreed that hedge cutting should be undertaken annually and that £400 should be included in the budget.

24.17
Clothing bank
It was noted that the Council no longer receive funds although it was noted that the provider of the clothing bank (Planet Age UK) have been in partnership with HDC since April 2016. Council agreed that as residents do not any benefit the bank should be removed. Cllr James to make the necessary arrangements.

25.17
Ludington Road dyke
It was noted that the two ponds in the church field overflow then it naturally flows across the road. The pipe under the road may be blocked. As the culvert may be blocked this should be reported on the highways on-line fault reporting system. The Clerk to contact Joliffe Daking for an update.

26.17
Correspondence
Correspondence duly noted.
It was noted that the grass cutting contract had a number of anomalies that needed further clarification. The Chairman agreed to review the document in greater detail.

It was noted that CCC had confirmed in writing that the extent of the highway maintainable at public expense is to the top edge of the carriageway which is approximately 1m in from the carriageway edge.

27.17
Finance:
a)Payment of accounts
Expenditure:
£390.00 – T M Trolove (100976)
£305.21 – Salaries (SO)
£16.82 – BT (DD)

All payments were unanimously approved and all associated documentation was initialled by two signatories.

28.17
Items for discussion at the March meeting
Clarion
Speedwatch
Annual Parish Meeting
Noticeboards

29.17
Date of next meeting
Tuesday 21st March 2017

Meeting closed
The Chairman thanked everyone for attending, the meeting then closed at 8:40pm

Minutes of the Meeting of Great & Little Gidding Parish Council held on Tuesday 17th January 2017 at 7:30pm

Present: Cllrs A Alexander (Chair), R Giddens, R Hayden, P Hodson, L James, P Jarvis and E Richmond

In Attendance: L Ellis (Clerk) & one resident

Key:
CCC = Cambridgeshire County Council
HDC = Huntingdon District Council
PC = Parish Council

01.17
Chairman’s Welcome
The Chairman welcomed everyone to the meeting.

02.17
Apologies and reason for absence

C.Cllr S Bywater (other commitments)

03.17
Member’s declaration of Disclosable Pecuniary Interests
None.

04.17
Public and press participation session with respect to items on the agenda

The resident wished Councillors a Happy New Year and then updated Council on the recently installed dog bin, it is being used by residents and is emptied on a regular basis.

The resident offered to clear the leaves from the footway at the same location. Further consideration on this matter would be required.
Councillors thanked the resident for her efforts which are appreciated.

05.17
To confirm and accept minutes of the meeting held on 20th December 2016
To take the minutes as a true and accurate record.
Proposed by Cllr Hodson and seconded by Cllr Jarvis. The minutes were then duly signed by the Chairman.

06.17
Matters arising from minutes

Grass cutting quotation – Council considered the two quotations received. It was proposed by Cllr James and seconded by Cllr Hodson to accept the quotation from the CGM Group for a three year period and Council unanimously agreed. The Clerk to notify the contractors accordingly.

Update on meeting with CCC Officers – the Chairman reported that he had met with Officers to discuss the tree survey. It was noted that CCC indicated that they own one metre of land from the road. The Clerk to obtain this statement in writing.

Cllr James reported on her meeting with a CCC Highways Officer – the Officer indicated his concern at the condition of trees at Chapel End. The Landowner to be advised as a bough from one of the trees is overhanging the footpath.

Highways are proposing to refresh the white lines in Main Street and at the junction with Mill Road.

Due to the slippery surface in Mill Road it was noted that warning signs had been installed. CCCs project team are planning a full resurface from Mill Road to Hamerton when the weather improves.

Patch-works in Little Gidding have been carried out but due to lack of funds no further works are planned for this location.
The Officer agreed to look at the roadway from Great Gidding to Glatton and any faults highlighted will be resolved as necessary. Residents should continue to use the on-line reporting system.

07.17
Communication from Councillors
Cllr Richmond reported that school members were down.

Cllr Giddens reported:
i) that as a resident she had used the highways on-line fault reporting system. A response has been received deeming the fault as low priority
ii) parking on/off the footway in Main Street is still an issue. This is considered a criminal offence and the Police should be contacted on 101.Traffic using Main Street is constantly travelling too fast
iii) a request has been received to lock the gate to the church field to protect their stock. Request denied
iv) website not up-to-date with agendas and minutes. The webmaster to be contacted.

Cllr Hayden reported that he was concerned that Speed Watch had stopped when the Co-ordinator stood down from the role. Additional volunteers are required in order for Speed Watch to operate regularly.

Cllr Hodson reported:
i) the planned hedge laying has been completed, an excellent piece of work
ii) school numbers are down on the census but this is not due to the cancellation of the after school club. The new head teacher, Alana Brown spends 50% of her time at the school.

Cllr James reported:
i) an on-line application for a Highways Improvement Grant has been completed, the request for £4K is for the supply and installation of two mobile vehicle activated warning signs which would also record data. If the request is successful the Council would be required to make a 10% contribution. Successful applicants to be notified in March 2017.

08.17
Horse warning signs
Cllr James reported that in July 2016 the Council agreed that as a resident she could approach the Earl Fitzwilliam Charitable Trust for funding towards horse warning signs. The Trust was happy to make a contribution but this could not be to individuals. The cheque for £600 was therefore made payable to the Council. CCC will organise the provision and installation of the equipment. The Council thanked Cllr James for obtaining the funding.

The Clerk to provide advice on the legality of receiving payments on behalf of residents and local groups.

Cllr James agreed to investigate with CCC the extension of the 30mph zone with costings.

09.17
Road issues
It was noted that the B660 through Glatton Folly is currently in a very dangerous condition.

A burst water pipe in Main Street near the Village Hall continues to cause flooding issues for residents. It was proposed by Cllr Hayden and seconded by Cllr Richmond that Council write to the Chairman of Anglian Water, the Head of Highways at CCC and the local MP to request a new water main through the village to replace the ageing asbestos pipe to rectify the problems we have had for the last decade. Council voted five in favour, one against and one abstention. It was therefore agreed that a letter is written by the Clerk.

10.17
Council minutes
It was proposed by Cllr Hodson and seconded by Cllr Jarvis that Council that minutes should be simpler and only contain proposals and decisions reached. Council agreed that debates are no longer to be recorded.

11.17
Correspondence
Correspondence duly noted.

12.17
Finance:
a) Payment of accounts
Expenditure:
£1600.00 – Ayres Tree Care (100975)
£305.21 – Salaries (SO)
£33.88 – Anglian Water (DD)

All payments were unanimously approved and all associated documentation was initialled by two signatories.

13.17
Items for discussion at the February meeting
Clarion
Clothing bank
Luddington Road dyke

14.17
Date of next meeting
Tuesday 21st February 2017

Meeting closed
The Chairman thanked everyone for attending, the meeting then closed at 8:42pm

Minutes of the Meeting of Great & Little Gidding Parish Council held on Tuesday 20th December 2016 at 7:30pm

Present: Cllrs A Alexander (Chair), R Giddens, R Hayden, P Hodson and P Jarvis

In Attendance: L Ellis (Clerk), County Cllr S Bywater, District Cllr D Tuplin & one resident

Key:
CCC = Cambridgeshire County Council
HDC = Huntingdon District Council
PC = Parish Council

172.16
Chairman’s Welcome
The Chairman welcomed everyone to the meeting.

173.16
Apologies and reason for absence

Cllrs L James (illness) & E Richmond (holiday)

174.16
Member’s declaration of Disclosable Pecuniary Interests
None.

175.16
Public and press participation session with respect to items on the agenda
None.

176.16
To confirm and accept minutes of the meeting held on 15th November 2016
To take the minutes as a true and accurate record.

Cllr Giddens requested two amendments to the minutes which were agreed by Council.

Proposed by Cllr Hayden and seconded by Cllr Hodson. The minutes were then duly signed by the Chairman.

177.16
Matters arising from minutes
Tree Warden Scheme: The email response received from D.Cllr Tuplin was duly noted and Council agreed that there would be no further discussion on the item.

Grass cutting quotation – Item to be deferred to the January meeting.

Hedge cutting quotation – it was noted that a local farmer had agreed to undertake the work which would cost a maximum of £100.

178.16
Communication from Councillors
D Cllr Tuplin reported that a Mayor will be elected in May 2017 and stated that this role will be an extremely important position and that it is imperative that the right candidate be elected.

Cllr Giddens reported traffic is speeding along Main Street since the cessation of Speedwatch. It was also noted that vehicles were parking half on the road and half on the pavement. It was agreed that reference should be made to this matter in the next edition of the Clarion.
C Cllr Bywater reported that CCC had reversed their decisions on street lights being switched off and a change to the gritting routes. The additional funding required for these reversals will be come from their general reserves. CCC budgets will be reviewed again in the New Year.

Cllrs Bywater and Tuplin left the meeting at this juncture (8:10pm)

Cllr Hayden reported that the roads were in a terrible condition and it was becoming a safety issue. All road and highways issues should be reported on the CCC on-line fault reporting system.

Cllr Alexander reported that he had met with two contractors and had received quotations for the tree works. It was proposed by Cllr Jarvis and seconded by Cllr Hodson that the quotation from Ayres Tree Care be accepted. Council agreed to the proposal.
The Clerk to raise a purchase order advising that the contractor should liaise with Cllr Alexander for access purposes. It was noted that a meeting has been arranged for 12th January to meet with representatives from CCC to discuss ownership and liability.

179.16
Horse warning signs
Item deferred to January meeting.

180.16
Grass cutting at village ponds
Council considered the grass cutting at village ponds and agreed that they would not make any arrangements to cut the grass at the ‘horse pond’

181.16
Correspondence
Correspondence duly noted.

The resident left the meeting at this juncture (8:35pm)

182.16
Finance:
a)Payment of accounts
Expenditure:
£103.82 – L Ellis (100974)
£305.21 – Salaries (SO)

All payments were unanimously approved and all associated documentation was initialled by two signatories.

183.16
Items for discussion at the January meeting
Horse warning signs
Road issues
Council minutes

184.16
Date of next meeting
Tuesday 17th January 2017

Meeting closed
The Chairman thanked everyone for attending, the meeting then closed at 8:37pm

Minutes of the Meeting of Great & Little Gidding Parish Council held on Tuesday 15th November 2016 at 7:30pm

Present: Cllrs A Alexander (Chair), R Giddens, R Hayden, P Hodson and P Jarvis

In Attendance: L Ellis (Clerk) and County Cllr S Bywater

Key:
CCC = Cambridgeshire County Council
HDC = Huntingdon District Council
PC = Parish Council

157.16
Chairman’s Welcome
The Chairman welcomed everyone to the meeting.

158.16
Apologies and reason for absence

Cllrs L James (illness), E Richmond (illness) & D Tuplin (other commitments)

159.16
Member’s declaration of Disclosable Pecuniary Interests
None.

160.16
Public and press participation session with respect to items on the agenda
None.

161.16
To confirm and accept minutes of the meeting held on 18th October 2016
To take the minutes as a true and accurate record. Proposed by Cllr Hodson and seconded by Cllr Jarvis. The minutes were then duly signed by the Chairman.

162.16
Matters arising from minutes
Tree Warden Scheme: Cllr Jarvis reported that in recognising the value of the role of the Tree Warden and the appreciation of the support of the Tree Warden Coordinator, the PC are accordingly disappointed that HDC have elected not to continue funding the role. If HDC were to prepare a viable proposal for the continued operation of this position this PC might be prepared to contribute to the funding of the role on an annual basis. This is only an expression of interest because at the moment, with the information supplied it is impossible to make a sufficiently informed decision. For the PC to consider supporting this role we need to know such things as how it will be constructed, under the terms HDC would continue to employ the person and the allocation of duties.
It was agreed that clarification should be sought from
D.Cllr Tuplin on whether it is legal for a PC to give money to HDC for this role.

The Chairman reported that he had met twice with a representative from Milton Estates who has indicated that T15 and the tree in Chapel End are on their land but on checking the boundary for T14, this is believed to be on HDC land.
The Clerk reported that the Diocese of Ely had commissioned an inspection on T11 & T12 as they have taken ownership of these trees as being on Glebe land.
HDC maintain that T1-10 all fall within the boundary hedge to the adjacent field. The highway extent is shown up to the boundary feature of the hedge with the hedge and trees being the responsibility of the adjacent land owner. Some land at this location was acquired by the CC for highway improvements of the road, the land acquired forms part of the grass verge adjacent to the carriageway. This land appears to include some of the lower vegetation to the front of the tree line. From the tree position marked on the location plan, the trees are in the line of the boundary feature of the hedge line for the field.

Council agreed to obtain a quotation for the works required to the trees, report to HDC that these trees are their responsibility but that the PC are prepared to rectify the issues with the trees but will take no responsibility for their on-going maintenance.

Grass cutting quotation – item deferred to December meeting.

Hedge cutting quotation – it was noted that a local farmer had agreed to undertake the work.

163.16
Communication from Councillors
C.Cllr Bywater reported that Devolution is likely to go through with elections for a Mayor taking place in May 2017 which is the same time as the County Councillor elections. He reported that due to the boundary review changes he was hoping to be elected as Cllr to Sawtry & Stilton. It was noted that Ian Gardner was looking to be elected to cover this area.

He further reported that CCC had announced that they were reducing the gritting routes but with the main routes still being gritted.

CC Cllrs on the General Purposes Committee have voted not to accept the government’s financial deal (Revenue Support Grant), this means that CCC’s RSG settlement of £15M for 2017/18 is now at risk of being further reduced. The Leader of CCC has issued a statement raising his concerns for Cambridgeshire as a whole.

Cllr Bywater left the meeting at this juncture (8:00pm)

Cllr Jarvis reported that the Highways fault reporting system works well, the fault reported in Chapel End was resolved quickly.
It was also reported that mud was left on Mill Road following a meeting of the Cambridge University Drag Hunt and the parking issues continue. It was agreed that the Clerk should write to the Master of the C.U.Draghounds.

Cllr Hodson reported that the allotments were being worked on and that 2 plots were still available for rent.

Cllr Giddens reported that she had been pruning around the stiles and gateways on footpaths.

164.16
Village maintenance – hedge laying
The Chairman reported that he has a meeting planned for 20th November. It was noted that as the land is owned by the Charity this matter should be discussed at a Trustees meeting. Any work undertaken should be paid for by the Charity.

165.16
Replacement dog waste bin
It was noted that a lidded dog bin should be considered to replace the current bin. Cllr Jarvis proposed and Cllr Hodson seconded that Council should purchase a green Fido 25TM dog waste bin. Council agreed to purchase the bin.
It was also agreed that a bucket should be purchased to transport the waste.

166.16
Horse warning signs
It was noted that as a resident that Cllr James had approached the Fitzwilliam Trust for a contribution towards horse warning signs. A cheque for £600 made payable to the PC has been received. It was agreed that this matter should be discussed further at the December meeting to consider a plan of action.

167.16
Planning application –

16/02374/HHFUL – 1st floor rear extension
23 Chapel End, Gt Gidding

Council considered the planning application:

Council recommend approval as there will be no impact on the surrounding properties.

168.16
Correspondence
Correspondence duly noted.

169.16
Finance:
a)Payment of accounts
Expenditure:
£118.26 – Grafton Projects (100973)
£305.21 – Salaries (SO)
£32.42 – Anglian Water
£19.68 – BT

b)To consider the 2017/18 budget

All payments were unanimously approved and all associated documentation was initialled by two signatories.

Cllr Hodson and the Clerk reported on the expenditure during the current financial year and considered future expenditure.
Cllr Jarvis proposed and Cllr Hodson seconded a 2% increase in the precept. Council agreed that the budget for 2017/18 should be set at £11,052. The increase takes into account future tree works and their on-going care.

170.16
Items for discussion at the December meeting
Horse warning signs
Grass cutting at village ponds

171.16
Date of next meeting
Tuesday 20th December 2016

Meeting closed
The Chairman thanked everyone for attending, the meeting then closed at 9:00pm

Minutes of the Meeting of Great & Little Gidding Parish Council held on Tuesday 18th October 2016 at 7:30pm

Present: Cllrs A Alexander (Chair), R Giddens, P Hodson, P Jarvis and E Richmond

In Attendance: L Ellis (Clerk) and Jan Maciag (Jan Maciag Architects)

Key:
CCC = Cambridgeshire County Council
HDC = Huntingdon District Council
PC = Parish Council

140.16
Chairman’s Welcome
The Chairman welcomed everyone to the meeting.

141.16
Apologies and reason for absence

Cllr L James (illness)

142.16
Member’s declaration of Disclosable Pecuniary Interests
None.

143.16
Public and press participation session with respect to items on the agenda

Mr Maciag introduced himself to Council as the Architect working on behalf of the Milton (Peterborough) Estates Company in support of a full planning application for the demolition of some existing disused agricultural buildings and the redevelopment of the site to provide 2 detached dwellings – Nos 72 and 74 Main Street. Mr Maciag indicated that he would be the owner of one of the properties and one of the existing agricultural buildings as an architectural studio wing to the house, he was unsure regarding the ownership plans for the other property.

Council thanked Mr Maciag for attending the meeting and he then left the meeting at this juncture (7:50pm)

144.16
To confirm and accept minutes of the meeting held on 20th September 2016
To take the minutes as a true and accurate record. Proposed by Cllr Jarvis and seconded by Cllr Giddens. The minutes were then duly signed by the Chairman.

145.16
Matters arising from minutes
None.

146.16
Communication from Councillors
Cllr Giddens reported that she had attended an HDC meeting to discuss the Tree Warden Co-ordinator’s post. HDC are making savings and this post will cease to exist on 31st March 2017 unless an alternative can be found to fund the post. Funding options for the post are being explored. One suggestion is for Town/Parish Councils to make a financial contribution by including funding via the precept. Council agreed that it was a valuable role but did not agree at this time to make a financial contribution.
Cllrs Giddens and Jarvis agreed that they would consider becoming Tree Wardens for the village.

Cllr Jarvis reported that he was concerned at the welfare of a number of dogs that were not on leads in an area where it is a requirement. The Clerk stated that photographic evidence should be obtained and forwarded to HDC for them to take the necessary action.

The Clerk reported on behalf of Cllr James who has indicated that every property in Gt Gidding has received a 30mph bin sticker with a covering note. Little Gidding residents will receive their stickers shortly.

147.16
Planning application –

16/01874/FUL – Agricultural buildings, 76 Main Street,
Gt Gidding

Council considered the planning application:

Redevelopment of site to include demolition of redundant farm buildings and erection of two dwellings and reuse of existing barn as studio. Council recommend approval as a development of brownfill site

148.16
Highways issues
The Clerk reported on behalf of Cllr James that she has contacted the local highways officer as agreed and he is currently looking into a number of the points raised at the September meeting. He did stress that members of the public should be encouraged to report any faults via the online system if possible.

149.16
To review the Clarion article
Council reviewed and agreed the draft with the required amendments.

Cllr Richmond agreed to arrange for the distribution of the Clarion.

150.16
To agree the litter and dog waste clearance risk assessments
Council agreed the two risk assessments produced by the Clerk. Cllr Jarvis suggested that the same form should be used for uniformity and familiarity.
The equipment required to undertake the dog waste clearance to be supplied by the Council as required.
Cllr Richmond agreed to undertake the dog waste bin assessment with the resident who had volunteered to be responsible for emptying the bin.

151.16
To review the grass cutting contract

Council considered the quotation received from the current contractor (CGM Group) and noted a 15% increase in their charges for the period 2017 – 2020. It was agreed that Cllr Alexander would obtain a further quotation for consideration at the November meeting.

152.16
To discuss the condition of the village noticeboards

The Clerk asked for clarification on why the Council has three noticeboards in Main Street, two of which are in need of attention. It was agreed that the noticeboard at the village hall would contain agendas and minutes, the remaining noticeboards would only contain general information and contact details, both to remain unlocked
for ease of access.

153.16
Correspondence
Correspondence duly noted.
Council agreed to make a donation to the RBL poppy appeal, the Clerk to raise a cheque for £25.
Council considered the quotation received to cut the hedge in the recreation ground. It was agreed that an alternative option would be sought.

154.16
Finance:
a)Payment of accounts
Expenditure:
£85.00 – Milton Estates (100967)
£461.44 – Fenland Leisure (100968)
£120.00 – PKF Littlejohn (100969)
£114.08 L Ellis (100970)
£205.77 – CGM Group (100971)
£25.00 – RBL Poppy Appeal (100972)
£305.21 – Salaries (SO)
£32.42 – Anglian Water

b)Update on the 2015/16 annual return

All payments were unanimously approved and all associated documentation was initialled by two signatories.

The Clerk reported that the external auditor had completed the audit and had requested that Box 4 of the governance statement be amended to reflect that insufficient time was provided for electors to exercise their rights to view the accounts.

155.16
Items for discussion at the November meeting
Tree Warden Scheme
Grass cutting quotation
Hedge cutting quotation
Village maintenance – hedge laying
2017/18 Budget

156.16
Date of next meeting
Tuesday 15th November 2016

Meeting closed
The Chairman thanked everyone for attending, the meeting then closed at 9:14pm

Minutes of the Meeting of Great & Little Gidding Parish Council held on Tuesday 20th September 2016 at 7:30pm

Present: Cllrs L James (Chair), R Giddens, R Hayden and P Jarvis

In Attendance: L Ellis (Clerk)

Key:
CCC = Cambridgeshire County Council
HDC = Huntingdon District Council
PC = Parish Council

125.16
Chairman’s Welcome
The Chairman welcomed everyone to the meeting.

126.16
Apologies and reason for absence

Cllrs A Alexander (holiday), P Hodson (holiday) and
E Richmond (other commitments)

127.16
Member’s declaration of Disclosable Pecuniary Interests

None.

128.16
Public and press participation session with respect to items on the agenda

None.

129.16
To confirm and accept minutes of the meeting held on 16th August 2016
To take the minutes as a true and accurate record. Proposed by Cllr Jarvis and seconded by Cllr Giddens. The minutes were then duly signed by the Chairman.

130.16
Matters arising from minutes
Cllr Jarvis referred to item 111.16 relating to risk assessments and offered to assist the Clerk in the production of assessments for litter and dog waste clearance.

131.16
Communication from Councillors
Cllr Giddens reported that brambles had been cleared from both entrances of the public footpath in the Churchyard. There are some safety concerns at the condition of the sloping footpath as it is slippery due to moss and leafdrop.
The matter should be reported to the County Council as they have responsibility for footpaths, bridleways and BOATS and they have an obligation to make them safe.
It was noted that the resident of Churchside House has been made aware of his overhanging tree.

It was noted that a ‘welcome’ leaflet had been delivered.

Councillor James reported that the playground swing seats had been replaced and had been well received by parents and children.

Councillor James reported that she had received a response to her personal enquiry to the Police & Crime Commissioner in relation to Speedwatch. The P&CC replying that he is a supporter of the scheme and that the Police are looking to purchase additional equipment and will replace broken equipment. He is keen to ensure that villages work together if they are short on volunteers.
It was noted that a new post has been created for the whole County.

132.16
Planning application –

16/01658/HHFUL – Montpellier House, Dells Close, Gt Gidding

Council considered the planning application:

Demolition of conservatory, build new extension to kitchen. No objection.

133.16
Highways issues
Cllr Hayden reported that it was unfortunate that
C.Cllr Bywater was not present at the meeting. It was reported that the village boundary from Glatton to Great Gidding that the nearside of the verge past the crossroads has sunk, cars have gone off the edge and the surface is far from good. It is appreciated that the County has financial constraints but the B660 needs money spending on it.

It was noted that there was surface water outside a new bungalow and that Anglian Water had taken samples and reported that it did not contain chlorine. Subsidence is likely to occur at this location if the situation is not resolved.

There is a lack of white lining in the highway and in some places non-existent. Villages do not have the benefit of ‘cats eyes’ due to the noise factor.

Cllr Hayden reported that he is still concerned that a manhole cover is starting to subside and cyclists could have an accident. Grass is growing down the centre of the road in Little Gidding to St John’s Church, this is a ‘C’ class road but it leads to a well visited historic building.

Cllr James suggested that the Local Highways Officer should be invited to visit the village to judge the situation on behalf of the County.

134.16
To review the Clarion article
Council reviewed the draft and agreed that Councillors would produce their own articles for inclusion in the Clarion and the Clerk would collate them, Council would then agree the final copy prior to publication.
The Clerk to re-issue the current amended article for comment.

135.16
To review the grass cutting contract – tender process
It was agreed that the Clerk should contact the current contractor to request a quotation for the grass cutting work for 2017 with a view to agreeing to a longer term agreement.

136.16
Correspondence
Correspondence duly noted.

It was noted that HDC have requested that the Council’s precept requirements for 2017/18 are required by 16th December, it was agreed to discuss and agree the budget in November.

The Council have been advised that the hedging at the play area needs cutting back. The Clerk to obtain a quotation from the CGM Group.

137.16
Finance:
a)Payment of accounts
Expenditure:
£25.00 – British Horse Society (100963)
£150.00 Village Show (100964)
£135.00 L Ellis (100965)
£411.54 – CGM Group (100966)
£305.21 – Salaries (SO)
£21.01 – BT

b)Update on the 2015/16 annual return

All payments were unanimously approved and all associated documentation was initialled by two signatories.

The Clerk reported that the external auditor had requested further information on the variances for
Box 6 – expenditure. A response has been submitted.

138.16
Items for discussion at the October meeting
Highways issues
Village noticeboards
Risk assessments

139.16
Date of next meeting
Tuesday 18th October 2016

Meeting closed
The Chairman thanked everyone for attending, the meeting then closed at 8:30pm

Minutes of the Meeting of Great & Little Gidding Parish Council held on Tuesday 16th August 2016 at 7:30pm

Present: Cllrs A Alexander (Chair), R Giddens, R Hayden, P Hodson, L James, P Jarvis and E Richmond

In Attendance: L Ellis (Clerk)

Key:
CCC = Cambridgeshire County Council
HDC = Huntingdon District Council
PC = Parish Council

106.16
Chairman’s Welcome
The Chairman welcomed everyone to the meeting.

107.16
Apologies and reason for absence

C Cllr S Bywater (other commitments)

108.16
Member’s declaration of Disclosable Pecuniary Interests

Cllrs Alexander and James declared an interest in planning application 16/01440/FUL.

109.16
Public and press participation session with respect to items on the agenda
The Chairman reported that correspondence had been received from the Speed Watch Co-ordinator which would be discussed at agenda item 113.16.

110.16
To confirm and accept minutes of meeting held on 19th July 2016
To take the minutes as a true and accurate record. Proposed by Cllr James and seconded by Cllr Hodson. The minutes were then duly signed by the Chairman.

111.16
Matters arising from minutes
Cllr Jarvis referred to item 93.16 where a resident had offered to remove the dog waste from a litter bin. Although the Council has public liability insurance he wished to be clear that the Council had considered all avenues in relation to assessing risk, training and providing the required equipment.
It was agreed that the Clerk should look at producing a risk assessment to ensure both parties are not at risk. It was also agreed that the bin should be removed until the risk elements had been resolved.
Cllr Hayden reported that volunteers had been involved in litter picks in the village and were required to sign a declaration of acceptance of risk. He also thanked the resident on behalf of the Council for offering to undertake the emptying of the bin.

112.16
Communication from CouncillorsCllr Giddens reported that 3 more ‘welcome’ leaflets had been delivered to new residents.
The poster for the forthcoming ‘Riding and Roadcraft’ event in the Village Hall at 3pm on Saturday 10th September is to be placed in the noticeboard outside the school. Cllr Giddens also requested help and assistance in producing cakes and refreshments, all proceeds will go to the Village Hall fund, all offers of help would be greatly accepted.

Cllr James reported that the new Whippet timetable was now available, she agreed to attempt to condense the document in order for it to be posted on the website.

Cllr Jarvis reminded Council that the Village Show event would be taking place on Saturday 20th August.

Cllr Hodson reported that a plot holder had been using a hosepipe at the allotment site, this is not permissible.
It was also noted that a plot had a number of raised beds which are not within the boundaries of their plot and should be moved away from the path. The Clerk to contact the plot holder.

Cllr Hayden reported that the sewerage manhole covers at the Luddington Road/Chapel End crossroads and at the Mill Road/Fox & Hounds T junction appear to be sinking. He also reported that the white lining in Main Street is not clearly visible. Cllr James reminded Council that faults should be reported directly on the Highways fault system HYPERLINK “https://highwaysreporting.cambridgeshire.gov.uk” https://highwaysreporting.cambridgeshire.gov.uk

113.16
Road safety:
Speed boundaries/zones


Speed Watch statistics


30mph bin stickers


Safety mirrors

Cllr James reported that it may be possible to apply for funding under the Local Highways Improvement Initiative (LHI).This will be investigated further.
The Chairman reminded Council that consideration should be given during debates not to name individuals as this had recently occurred during a discussion on Speed Watch.
It was noted that the Police would be able to provide further statistics. Cllr Giddens was concerned that the Council were considering the statistics; motorists react to seeing the hi-viz jackets more so than with signage. Cllr Hodson stated that he thought that it was positive and hoped that more volunteers would come forward. It was noted that other funding streams were being investigated by the group. The equipment is shared and the Council agreed that they will consider match funding.
Cllr James reported that, as a resident, she had written to the Police & Crime Commissioner asking what his commitments are in supporting Speed Watch as residents are undertaking the job of the Police.

It was agreed that the Speed Watch team of volunteers were doing an excellent job for the village.

Council discussed and agreed to purchase a supply of 30mph bin stickers, Cllr James agreed to distribute them to villagers.

Council agreed to purchase a safety mirror for installation at the village hall.

114.16
Feedback on playing field & equipment
Cllr Alexander reported that he had washed the swing seats and noted that a number of the seats are cracking. Cllr Richmond stated that the Council should be investing in the youngsters and recommended that the seats should be replaced. Council agreed to replace the seats at a cost of £384.53 which was inclusive of installation costs. It was also agreed that the remainder of the small posts should be removed and backfilled.

115.16
Highways Improvement Grant
Cllr James reported that the Local Highways Improvement Initiative (LHI) scheme was now open for Councils to apply for grants for their projects with a closing date of 30th November. Grants are available up to £10K and applicants will be required to contribute a minimum of at least 10% of the total scheme cost.
A possible project would be mobile speed indicators located on moveable posts at a cost of £3,200 plus £103 per post. The indicators are battery operated and would be maintained by Highways. Signage and boundary changes can also be applied for.
All applications are short listed and considered by a panel of County Councillors who select the projects to receive funding.
Council agreed that Cllr James and the Clerk should work together and prepare a project proposal for consideration by Council.

116.16
Planning applications –

16/01440/FUL – Land at junction off Bullock Road and Infield Road, Glatton
Council considered the planning application:

Siting of a temporary agricultural dwelling. No objection.

117.16
Dyke in Luddington Road
Nothing to report at this time.

118.16
Brook in the jitty
It was noted that two slabs protecting the bank are missing and there is a degree of bank erosion and was therefore in need of attention. The Clerk reported that she was in contact with the Environment Agency.

119.16
Village Hall
The Chairman reported that currently the Committee consists of only three residents and more are required to join. It was noted that the Clerk had received a full set of their accounts, the playground inspections costing £54 should have been paid for by the Council and not the Village Hall.

120.16
Councillor training feedback
Cllr Jarvis reported that with Cllrs James and Richmond he had attended a New Councillor training course organised by Sawtry PC. It was agreed that a letter of thanks should be sent for organising an excellent course which was provided to us free of charge.
Training areas covered were:-
Localism Act 2011, Code of Conduct and knowing the 7 principles, role of the Chairman,declaring interests, the role of the Clerk/RFO, meetings/agendas. Council agreed that the Clerk should remain on the bank mandate for cheque signing; all Council cheque payments require two signatures.
Council agreed that it was a valuable experience and other Cllrs should attend if Sawtry PC are able organise another training event.

121.16
Correspondence
Correspondence duly noted

122.16
Finance:
a)Payment of accounts
Expenditure:
£133.80 – L Ellis (100960)
£102.89 – CGM Group (100961)
£35.00 – Information Commissioner (100962)
£305.21 – Salaries (SO)
£18.80 – BT
£37.72 – Anglian Water
£320.00 – P Hodson (100086) Charity a/c

All payments were unanimously approved and all associated documentation was initialled by two signatories.

123.16
Items for discussion at the September meeting
Highways issues
Clarion

124.16
Date of next meeting
Tuesday 20th September 2016

Meeting closed
The Chairman thanked everyone for attending, the meeting then closed at 9:10pm

Minutes of the Meeting of Great & Little Gidding Parish Council held on Tuesday 19th July 2016 at 7:30pm

Present: Cllrs A Alexander (Chair), R Giddens, P Hodson, L James, P Jarvis and E Richmond

In Attendance: L Ellis (Clerk), District Cllr D Tuplin and four members of the public

Key:
CCC = Cambridgeshire County Council
HDC = Huntingdon District Council
PC = Parish Council

90.16
Chairman’s Welcome
The Chairman welcomed everyone to the meeting.

91.16
Apologies and reason for absence

C Cllr S Bywater (other commitments)

92.16
Member’s declaration of Disclosable Pecuniary Interests

None.

93.16
Public and press participation session with respect to items on the agenda
A resident addressed the Council on agenda item 98.16 – dog fouling proposal. He reported that at the request of the Clerk he had removed a litter bin due to proposed emptying charges being applied by HDC. Being unaware of the contents of the dog fouling proposal he indicated that pooh bags could be purchased at 89p per 100.

As a dog owner, a resident offered to empty the litter bin free of charge. She also indicated that Luminus provide dog pooh bags free of charge.

A resident addressed the Council on agenda item 99.16 – play equipment and maintenance programme. It was reported that the baby swing seats were tatty and dirty.

Two members of the public left the meeting at this juncture (7:40pm)

94.16
To confirm and accept minutes of meeting held on 21st June 2016
To take the minutes as a true and accurate record. Proposed by Cllr Hodson and seconded by Cllr Richmond. The minutes were then duly signed by the Chairman.

95.16
Matters arising from minutes
The Chairman reported that the minutes were not a verbatim record of a meeting and they should only be a brief overview of the meeting. Cllr Tuplin agreed that HDC minutes are kept to a minimum.

96.16
Communication from Councillors
Cllr Tuplin reported that Devolution was still a big topic of discussion at HDC. Councillors had received an impartial presentation at a special meeting and they had agreed to enter into discussions to ascertain what would be on offer.

Cllr Tuplin recommended that Parish Councillors attend HDC
Planning Committee meetings on applications that they have objected to. Attendance would not be necessary if the Planning Officer had also objected to the application.

Cllr Giddens reported that the poster for the forthcoming ‘Riding and roadcraft’ event had been produced by the BHS. The event is taking place in the Village Hall at 3pm on Saturday 10th September.

Cllr James reported that with the Clerk she had attended the HDC Depot Open Day event. A discussion took place with the Local Highways Officer (HLO) who reported that:-
a section of footpath along Main Street had been re-surfaced, due to lack of money the remainder is only to be slurried.
Plainings are to be laid on Hemingford Road to repair the pot holes in addition to filling in the holes outside the recreation ground.
The over-hanging trees in Gains Lane are being monitored but no further works are planned.
HDC are planning a lane closure to resolve the dip in Main Street outside Crown Cottage.
Consideration will be given to moving the 30mph sign at the Winwick Road end of the village. It was noted that the speed limits in Glatton and Holme were lowered but the boundaries remained the same.

Cllr James reported that the new bus timetable would be available shortly with the new services commencing on Monday 25th July. It was noted that a bus stop is in the wrong location, Whippet and Future Transport had been approached to request that they resolve the matter.

Cllr Jarvis asked for clarification on why the Council had commissioned a tree report in 2015. The Chairman reported that funding had been earmarked in reserves to co-fund with owners the recommended tree works, the majority of which are poplars which were at the end of their life.
Cllr James and the Clerk to review the schedule of ownership produced by HDC and write to the relevant owners and tenants. HDC will also be advised that the Council disagree with their view on ownership.
It was agreed that a fuller debate was required and the item would therefore be deferred to the August meeting.

Cllr Tuplin reported that the Sawtry Post Office was being re-located to the northern end of the village and have extended opening hours.

He then left the meeting at this juncture (8:15pm)

97.16
Speed boundaries/zones including Speed Watch statistics
Council considered the statistics produced and noted that they were still a ‘work in progress’.

98.16
To consider the dog fouling proposal
Cllr Jarvis presented his proposal to Council.
It was noted that bags of pooh are being left lying around the village in addition to fouling not been cleared away.
Dog mess is an eyesore and a health hazard. Dog owners have a legal duty to clean up every time their dog messes in a public place, it was thought that working dogs may be exempt. It was agreed that the surplus yellow bin should be installed on a post at the entrance to the jitty. It was also agreed to purchase one pooh bag dispenser which would be sited at the entrance to the allotments and wood. The Clerk to purchase the dispenser and obtain a supply of bags from Luminus for issue from the Parish Council office to the public. The purchase and installation of the dispenser to be included in the next edition of the Clarion.

99.16
Review of play equipment and maintenance programme
It was agreed that the Chairman would pressure wash one seat to ascertain whether this would resolve the problem. The Village Hall Committee to be asked for a copy of the last maintenance report for the play equipment. The Chairman agreed to check the equipment against the asset register.

100.16
Planning applications –

16/01334/HH – 86 Main Street
16/01315/HH – 57 Main Street
Council considered the planning applications:

Single storey front extension. No objection.
Single storey rear extension. No objection.

101.16
To discuss drainage issues
Cllr Hodson reported that the drainage dyke at the jitty has silted up and there is concern that it isn’t functioning properly.
It was understood that the matter had now been resolved.

102.16
Correspondence
Correspondence duly noted
Electoral Review of Huntingdonshire – draft recommendations
Devolution update from C Cllr Bywater
Thank you email from the Church Warden for the Council’s recent donation
Update on HDCs weed spraying programme.
National Grid letter – Cllrs Alexander and James to be included as local contacts

103.16
Finance:
a)Payment of accounts
Expenditure:
£80.38 – Grafton Projects (100958)
£102.89 – CGM Group (100959)
£305.21 – Salaries/stationery (SO)
£21.57 – BT

All payments were unanimously approved and all associated documentation was initialled by two signatories.

104.16
Items for discussion at the August meeting
Highways Improvement Grant
Feedback on playing field
Dyke in Luddington Road
Councillor training feedback
Village Hall

105.16
Date of next meeting
Tuesday 16th August 2016

Meeting closed
The Chairman thanked everyone for attending, the meeting then closed at 9:00pm