Community

Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 21^st August 2012 at 7.30pm.

926.12 Apologies for absence were received from Cllr Trolove and accepted

927.12 Minutes of 17^th July 2012 were agreed and signed

928.12 Matters arising (information only)

929.12 Parish councillor vacancy – Lydia James was co-opted

930.12 Members declaration of interest for agenda items – none

931.12 Election of Vice Chairman – Cllr Hayden was elected

932.12 New Standards Regime and Code of Conduct – deferred to next meeting

933.12 Register of Members’ Interests – deferred to next meeting

934.12 Application for Dispensation from Standards Committee-Dispensation granted to seven members of Great & Little Gidding Parish Council to enable them to speak and vote on matters relating to the Village Hall, Recreation Ground and Great Gidding Charity until 30^th  April 2016.

935.12 Rural Broadband – Get Cambridgeshire Connected.   31 residents had registered their support.   Rose Foster had kindly agreed to deliver a leaflet on this subject to every household.   Invitation to attend a networking event to be forwarded to all who attended meeting in the village hall asking for a volunteer to represent the parish.

936.12 Road Safety – Lutton Road crossroads.   FOI figures showed only 1 reported incident since the beginning of 2010.   Cllr James said she would ask if there were any other records that may show additional incidents and report back

937.12 Planning – 1201153FUL Erection of general purpose agricultural building following demolition of existing, Manor Site Farm, 91 Main Street – Recommend Approval

938.12 Pond update – interpretation boards had been erected at Main Street Pond and Chapel end Pond, the Jubilee Pond sign would be installed shortly.

939.12 Telephone Box – this had been knocked over by a road traffic accident and removed by BT.   BT had written to say that it would not be reinstated as it had only had 10 minutes of  usage in the last 12 months

940.12 Allotments – water leak and replacement lock.   Cllr Alexander had identified the leak and it was agreed he would fix a replacement joint.   Clerk to obtain a replacement lock and chain for the gate which had been damaged.

941.12 Rights of Way – Countryside Code.   Cllr Trolove had sent in a written report that gates had been left open and signs damaged.   It was agreed to put a reminder of the country code in the Clarion.   Cllr James had replacement signs which she would pass on to Cllr Trolove.

942.12 Deed of Dedication – Recreation Ground. The draft dead was accepted and details of trustees (all councillors) and names of 2 members with authority to execute legal documents, Cllrs Alexander and Hayden are nominated.

943.12 Audited Annual Return and notice of closure of audit.   Completed Audit had been received and notice of closure displayed on the noticeboards.

944.12 Reconciliation of accounts and payment of cheques

S Dalley (clerk)                                                                  £295.70

CGM (grass cutting June/July)                                           £343.82 (inc VAT)

Grafton Projects (copier toner)                                             £71.52 (inc VAT)

The Information Commissioner (Data Protection)               £35.00

Moore Stephens (external audit)                                         £176.40

BT (Direct Debit)                                                                £122.21 (inc VAT)

945.12 Representatives reports

Rights of Way – Cllr Giddens reported that the grass did not get a second cut.

Tree Warden & Jubilee Wood – no report

Highways & Police – Cllr Hayden reported that he had contacted Tony King CC re overhanging vegetation in Gains Lane.   Clerk also requested to contact him about the poor state of the pavement along Main Street and request a sweep of the Jitty as this was now hazardous to walk along.

Finance & Charities – Cllr Hodson had produced a budget update and had submitted the Annual Great Gidding Charity return.

Village Hall & Recreation Ground- Cllr Howden reported regular maintenance tasks being carried out on village hall.   Wickstead had carried out a play equipment inspection at the Recreation Ground.

Allotments – an enquiry about erecting a poly tunnel had been made, no objection raised but a written request is the normal procedure.

School Liaison – Cllr Alexander had received no communication (school holiday)

946.12 Correspondence received

Invitation to attend Cambridgeshire ACRE AGM on 25^th September received – Cllrs to let clerk know if they would like to attend by 13^th September.

Huntingdonshire Matters – aims to bring our local community and organisations together to agree future challenges which face our district.   Postcards to collect residents views – ask village shop if they will display them.

Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 17^th July 2012 at 7.30pm.

Present:   Cllrs Alexander (Chairman), Hodson, Howden, Giddens, Trolove, District Cllrs Tuplin, Tysoe and clerk

District Cllr Tuplin updated the council on the changes to bus route 46 following an enquiry from a member of the Parish.

District Cllr Tysoe reported on the proposed changes to refuse collection in 2013

908.12 Apologies for absence were received from Cllr Hayden and accepted

909.12 Election of vice Chairman was deferred to the next meeting

910.12 Minutes of 19^th June 2012 were amended 901.12 from £89.94 to £89.84 and signed

911.12 Matters arising (information only)

912.12 Members declaration of interest for agenda items – none

913.12 Parish Councillor Vacancy – interest had been registered – agenda co-option next meeting

914.12 Representative reports

Rights of Way – Cllr Giddens had walked the paths and County Council grass cutting had taken place

Tree Warden – Cllr Trolove reported all of the new trees were doing well .It was agreed to add report on the stewardship of the Jubilee Wood to future agendas

Highways & Police – Cllr Alexander requested Police figures on accidents occurring at the Lutton crossroads.   Clerk to request information

Finance & Charities – Accounts had been produced for the Jubilee Celebration Dance – previously agreed sum of £500 to be donated to the event plus outstanding expenses of £5.80p = £505.80 made payable to Sue Shepherd.   A letter of appreciation for organising this successful event to be sent.   Budget update produced and noted

Village Hall & Recreation Ground – some minor maintenance jobs outstanding in the hall.   Recreation Ground in good order despite inclement weather

Allotments – in good order despite the wet weather

School Liaison – no news forthcoming from the school

915.12 Annual Audit – Annual return boxes 7 and 8 amended – figures rounded up to £12,347 rather than down to £12,346

916.12 Rural Broadband meeting 22^nd June.   It was agreed that this was a good meeting and that information should be cascaded through the Clarion, Shailesh Vara to submit an article for inclusion.  Everyone to be encouraged to sign up to this campaign.

917.12 Anglian Water – Recreation Ground amended bill – this was due to the addition of the sewage charge

918.12 The Gidding Website – Hosting for one year including setting up MySQL database Apr 12 – Mar 13 with Fasthost Internet Ltd £94.66. Updating site with Parish council information May 11 – Feb 12 £150 – payment agreed

919.12 Code of  Conduct – defer to next agenda for adoption of new code

920.12 Back up of PC laptop – suggested that clerk look at using dropbox

921.12 Reconciliation of accounts and payment of cheques

S Dalley (clerk)                                                                  £295.70

S Dalley (postage 12 x 2^nd class stamps, audit

paperwork 90p register of interest paperwork 90p               £7.80

Anglian Water (Recreation Ground)                                    £59.41

Paul Crank                                                                          £244.66

Sue Shepherd (Jubilee Celebration Dance)                        £505.80

922.12 Village Hall & Recreation Ground audited accounts were presented and accepted

923.12 Clarion – articles for inclusion to be submitted to clerk for next issue

924.12 Planning – application H/05008/12/CW Sewage Treatment works, Great Gidding – work had already commenced.

925.12 Correspondence – none received

Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 19^th June 2012 at 7.30pm.

Present:   Cllrs Alexander (Chairman), Hodson, Howden, Trolove, Giddens, District Cllr Tuplin and Clerk

District Cllr Tuplin reported on the Huntingdonshire Local Plan to 2036 and the Alconbury Enterprise Zone which will provide 5000 new homes and 8000 jobs

888.12 Apologies for absence – none received

889.12 Election of vice Chairman – deferred to next meeting

890.12 Minutes of 15^th May 2012 were agreed and signed

891.12 Matters arising (information only)

892.12 Members declaration of interest for agenda items – none

893.12 Parish Councillor Vacancy Notice for Co-option.   It was agreed to advertise on the noticeboard

894.12 Allocation of Councillors responsibilities

Rights of Way – Cllr Giddens

Tree Warden – Cllr Trolove

Highways & Police – Cllr Hayden (tbc)

Finance & Charities – Cllr Hodson

Village Hall & Recreation Ground – Cllr Howden

Allotments – Cllr Howden

School Liaison – Cllr Alexander

895.12 Accounts Audit Commission Annual return amendment and Internal Auditors report – observations were noted but no further action required

896.12 Financial Regulations annual review – it was agreed to amend all reference to Accounts and Audit (England) Regulations from 2003 and 2006 to 2011.   Para 11.1(h)(a) amend’ obtain 3 quotations’ to’ strive to obtain 3 quotations’

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897.12 Risk Management annual review. It was agreed to produce a Grievance Policy.

898.12 Jubilee event reports – Saturday 2^nd June dinner dance in the village hall had been successful. The Sunday 3^rd coffee morning and tree planting at the Jubilee Wood was successful despite the inclement weather.   The Monday 4^th picnic and games at the Recreation field was also successful.   All those helping to organise these event are to be congratulated.   The 7 bottles of wine left over from the 4th to be donated to the Annual picnic in the wood on 24^th June.   The Alexanders and Troloves had represented the village at HM Queens Diamond Jubilee Picnic at Burghley House on Wed 13^th June

899.12 Report on visit by CC Tree Warden to village.   Two trees in Gains Lane had been identified as needing to be taken down and the CC would carry out this work in due course

900.12 Back up of PC laptop –clerk to seek advice from PCok who programmed the laptop as to the best system to use to back up work

901.12 Reconciliation of accounts and payment of cheques

S Dalley (clerk)                                                                  £295.70

AON Ltd (insurance)                                                         £512.29

Stancombe Fencing (Recreation Ground                           £408.00

J R Trolove (Jubilee Picnic)                                                 £89.94

Nene Valley Brewery (Jubilee Picnic)                                 £81.60

CGM grass cutting 4 cuts                                                   £171.32

Canalbs Ltd (internal audit)                                                  £96.00

Rental of Village Hall for PC office                                   £550.00

HDC electoral services                                                       £105.00

BT Direct Debit                                                                  £134.17

Anglian Water (Charity Account                                          £40.56

902.12 Village Hall & Recreation Ground accounts to be audited and presented at next meeting

903.12 Annual Appraisal for the clerk had been completed

904.12 Planning – application 1200677FUL wind turbine, Grange Farm, Gidding Rd, Sawtry had been withdrawn.   Cllr Giddens had agreed to attend the Town/Parish Planning forum on 25^th June at HDC.   Cllr Trolove reported on the work at the sewerage treatment works and the reassurance that the road and verge would be reinstated on completion.

905.12 Local Minor Improvements bid – reserve scheme if sufficient funding available

906.12 Consultation on appointment of external auditor of Littlejohn LLP for five years-no comment

907.12 Rural Broadband meeting 22^nd June 2012- Posters had been placed on noticeboard and website plus leaflets through all houses.   Presentation by BT at 7pm with MP in attendance

907.12 Correspondence received

Connecting Cambridgeshire – support the CC Broadband Campaign

Minutes of the Annual General Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 15^th May 2012 at 7.30pm.

Present: Cllrs Alexander, Giddens, Hodson, Howden Trolove, County Cllr McGuire and Clerk

Councillors Declaration of Acceptance of Office were completed.

872.12 Election of Chairman – Cllr Alexander was nominated and all agreed

873.12 Election of vice Chairman – deferred to next meeting

874.12 Apologies for absence – none received

875.12 Minutes of 17^th April 2012 were agreed and signed

876.12 Matters arising (information only)

877.12 Members declaration of interest for agenda items – none

878.12 Annual Review

Allocation of Councillor responsibilities to be confirmed at June meeting

Standing Orders – to be emailed to councillors – agreement at July meeting

Financial Regulations – to be emailed – agreement at June meeting

Assets Register – clerk to amend office equipment and add viewing platform

Risk Management – email – agreement June meeting

Staff Appraisal – Cllr Alexander and Giddens to action before June meeting

Insurance – renewal quote from AON of £512.29 accepted (add viewing platform)

Councillor Registration of Financial and Other Interests – completed by all present

879.12 Accounts Audit Commission Annual return

Section 2 completed Chairman and clerk signed section 1 & 2

880.12 Parish Field, Winwick Road – letter received from tenant requesting a reduction in the rent increase.   This was discussed but the increase was agreed to be fair in view of the length of time the present rate had been held – clerk to reply

881.12 Uncontested Parish Council Election vacancy – As Mr Hill did not stand for re-election there is a vacancy which can be filled by co-option

882.12 Housing Needs Survey report – examples of other sites.   This was discussed but agreed that there was not enough demand to warrant this scheme at the present time

883.12 Reconciliation of accounts and payment of cheques was agreed

S Dalley (clerk)                                                                  £295.70

Bradgate Fencing (grass cutting)                                        £127.50

Catalyst (Lottery Fund)                                                       £792.00

M Trolove (Jubilee Tree)                                                       £39.94 (inc VAT)

884.12 Village Hall & Recreation Ground accounts – to be presented at June meeting

885.12 Jubilee Celebrations – all three events are going to plan.   Clerk had been asked to write to the Deputy Lord Lieutenant to confirm his acceptance to take part in the tree planting ceremony at the Jubilee Wood on 3^rd June – confirmation received

886.12 Planning – Variation of condition to extend date of 8-bay mobile classroom and covered walkway until 31/08/17. Notification of TPO on alder tree at 47 Main Street

887.12 Correspondence received

Huntingdonshire Local Plan to 2036 invite to meeting 22^nd May 2012 – District Cllr to be asked to report back to next meeting

Review of Neighbourhood Forums- views on proposal by 8^th June 2012 – proposed smaller areas were favoured but it was felt that only one meeting per year was required with other meetings being called if necessary

Street Lighting briefing – Huntingdon Town Hall 7 – 8.30pm 11^th June 2012 – Cllr Hayden to be invited to attend