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2023-06-20 Minutes of the meeting of Great & Little Gidding Parish Council

Tags: Great Gidding, Little Gidding

2023-06-20 Minutes of the meeting of Great & Little Gidding Parish Council

Present: Councillors Hodson, Hargrave, Moody, Maciag and D’Altillia, and the Clerk.

037.23 Councillor Hodson, as Chairman, welcomed those present to the meeting

038.23 Apologies were received from:

County Councillor Gardener – holiday

District Councillor Alban – at another meeting

Councillor Bolton – holiday

039.23 There were no declarations of Disclosable Interests from Members for items on the Agenda

040.23 No members of the Public or Press were present

041.23 Minutes of the meeting held on 16^th May 2023 were confirmed as a true and correct record – proposed by Cllr Maciag and Cllr Moody

042.23 Matters arising from those Minutes that will not be discussed as an agenda item:

Clerk had emailed (on 14 June) the organisers of Tour of Cambridgeshire and requested they arrange collection of the traffic cones.

Clerk will resend the Hunts DC Members Interest Form A to Councillors for completion.

Clerk updated Councillors on the proposals for changes to the parking spaces on Main Street.

Clerk reminded Councillors of the invitation to the Church Service in celebration of the School – Clerk and Cllr Moody will attend.

The TING roadshow bus had visited the Village Hall on 2^nd June – 1 resident from Winwick came to take a look. Leaflets are available from the Parish Office.

Cllr Hodson had received a resident’s complaint regarding several bonfires being lit by the tenant at the stables at the back of Fox & Hounds PH – resident will be advised to refer this to Milton Estates who is the landlord.

Cllr Hodson asked if the Clerk has heard anything further regarding 65 Main Street – she will follow up with the Enforcement Officer.

043.23 To receive reports from Councillors and Clerk:

Speed awareness sign – Paul Hargrave has found that the speed awareness unit is incompatible with Apple operating platform, further investigation required.

Cllr Maciag advised that there has been no further news on the funding in respect of the Neighbourhood Plan project (see payments listed below). Response to the surveys has been very good. Reports are being compiled and, it is anticipated, that a public meeting will be held to share the outcomes, possibly in September.

044.23 FINANCIAL MATTERS:

a) Barclays Bank statements for Parish Council account was shared at the meeting

Parish Council (everyday) Account – balance as at 19/6/2023 £18,786.04

Parish Council Deposit Account – balance as at 19/6/2023 £16,061.85

b) PAYMENTS – the following online payments were approved – proposed by Councillors Maciag and D’Altillia :

Who	What for	TOTAL	Invoice includes this VAT amount	Authorised	Authorised
J R Trolove	Wages for April ( 32.5 hours )	Xxx	NIL	JRT
Catalyst Design Partnership	Neighbourhood Plan Logo	480	80	JRT
Print-Out Invoice no 78880	Neighbourhood Plan – survey questionnaire printing	802.80	133.80	JRT
Bradgate Ground Maintenance Ltd (no 1231)	Grass cutting of Recreation Field	216.00	36.00
Catalyst Design Partnership	Website hosting	300.55	50.09
Bradgate Ground Maintenance Ltd (no 1292)	Grass cutting of Recreation Field – April	216.00	36.00

to approve Clerk’s working hours for May – total of 43
AGAR (due in by 1^st July). The Clerk and internal auditor had an online meeting – auditor’s report is awaited, delayed by ill health (auditor reminded 16/6/23).
VAT claim made and refund received on 26^th May – £306.01
Cllr Hodson advised that the bank mandate change, adding Cllr Maciag as a signatory in place of Cllr Pudney, is ongoing.

045.23 PLANNING applications and other planning matters:

There are no new planning applications as at 13 June 2023

Huntingdonshire District Council Local Plan Call for Sites – there are 3 x Great Gidding submissions from Milton Estates – field adjacent to the Village Hall, area of land between semi detached cottages and 50 Main Street, and a large site spanning Chapel End to Back Lane. There was discussion regarding the school site, as it is understood that CambsCC have submitted an application for this site, but this application does not show up on the Hunts DC public website, so possibly is closed to public view. It was agreed that this Parish Council wishes County Councillor Gardener, on his return from holiday, to follow this up and raise a concern regarding any proposal for this site, as in discussions with CambsCC about the school future, this Parish Council had been assured that they would be kept informed of any considerations for the site.

ALSO the Clerk had attended the online meeting with Hunts DC regarding the Local Plan 2036 and passed on the request for the Parish Council to submit comments on “issues of interest to your parish” . The Clerk asked Parish Councillors to look at the website and advise her of any submissions by 1^st July (the deadline is 5^th July)

046.23 Correspondence received since 16^th May 2023:

a) NALC newsletters – Chief Executives Bulletin, NALC events list, Star Council awards,

b) Cambridgeshire County Council – nothing

c) Huntingdonshire District Council – press release, HDC supports youth mental health in Brampton, Huntingdonshire Market Survey, Summer Activity programme, Library events for July and August

d) CAPALC –

e) Economic Development Huntingdonshire DC invest@huntingdonshire.gov.uk – weekly Business News – I have unsubscribed as the emails appear to be directed to businesses in the County.

f) Cambs Acre – Tuesday 4 July 2023 at 2pm online via Zoom – affordable rural housing event

g) Combined Authority Cambridgeshire and Peterborough –

h) Parish Online newsletter for May

i) Neighbourhood Alert/ECOPS etc – News from the Courts emails, protect your home over summer, sending secure emails, surveys

j) Greater Peterborough Partnership – update on bus consultation, and same from Greater Cambridge Partnership

047.23 Items for next meeting:

Review of Standing Orders, Financial Regulations and any other policy documents that are currently in force – these have been emailed to Parish Councillors prior to the next meeting.

048.23 The next meeting will take place on Tuesday 18^th July 2023 at Great Gidding Village Hall

Meeting closed at 20.12

2023-05-16 Minutes of the Annual Parish Meeting for Great & Little Gidding and the Parish Council Meeting

By Giddings Clerk on July 14, 2023 / Great Gidding, Little Gidding, Parish council, Parish Council Minutes / Leave a comment

Tags: 2023 Annual Parish Meeting, Great Gidding, Little Gidding

2023-05-16 Minutes of the Annual Parish Meeting for Great & Little Gidding and the Parish Council Meeting

MINUTES of the Annual Parish Council Meeting

which took place on Tuesday 16^th May 2023 in Great Gidding Village Hall, immediately after the Annual Parish Meeting and prior to the Parish Council meeting

Paul Hodson was elected as Parish Council Chairman – Proposed by Councillor Bolton and seconded by Councillor Hargrave
Jan Maciag was elected as Vice Chairman of the Parish Council – Proposed by Councillor Bolton and seconded by Councillor Hargrave.
Acceptance of Office forms were completed by Councillors Hodson and Maciag. Declarations of Disclosable Pecuniary Interests forms will be emailed to Councillors for completion and return at the June Meeting.

Minutes of the Parish Council meeting held on Tuesday 16^th May

Present: Councillors Hodson, Hargrave, Moody, Maciag and Bolton, District Councillor Gardener and the Clerk. 4 members of the public were present.

019.23 Councillor Hodson, as Chairman, welcomed those present to the meeting

020.23 Apologies were received from:

County Councillor Gardener – at other meetings.

Councillor D’Altilia – work commitments

021.23 Declaration of Disclosable Interests from Councillor Maciag in respect of item 027.23

022.23 Members of the public were not in attendance to address the meeting.

023.23 Minutes of the meeting held on 18^th April 2023 were confirmed as a correct record by Councillors Hodson and Maciag.

024.23 Matters arising from those Minutes that will not be discussed as an agenda item.

Clerk – precept payment has been received.

65 Main Street – a report had been registered with Huntingdonshire District Council’s Conservation Department regarding the concerns about the size of window and the potential damage to the wall. An Enforcement Officer has spoken with the builder and steps will be taken to alter the window size and measures taken to protect the wall. LP, member of the public, reminded that the hedge is still to be replanted too. Clerk will ask for an update from the Enforcement Officer and re-iterate the concerns regarding this development.

025.23 To receive reports from Councillors and Clerk:

District Councillor Alban advised that meetings would be taking place in respect of the Huntingdonshire District Council Local Plan to 2036. Clerk had shared the meeting details with Parish Councillors. PH, member of the public and representing the Neighbourhood Plan group enquired if he could attend as it appeared these meetings were solely for Councillors – Clerk will make enquiries.

The Newlands Development at Junction 17 of the A1M has been withdrawn but is likely to be re- presented at some stage.

There is a possibility of a separate charge for the green waste bin (in the region of £50), the District Council hopes this will encourage residents to waste less or compost more – reservations were expressed.

Alternative Land Management information has been shared by the District Council both to Parish Councils, and to residents via social media.

The next Joint Parish Council meeting (date to be determined) – it is hoped to have a representative from the Police in attendance.

District Councillor Alban left the meeting to attend other Parish Council meetings.

Clerk – a request has been received from an allotment holder to plant wild flowers on her allotment – Cllr Hodson suggested that she be asked to plant in the boundary of the orchard, rather than the allotment

Replacement safety mirror – Village Hall or Parish Council to pay?

026.23 FINANCIAL MATTERS:

a) to note Barclays Bank statements for Parish Council account.

b) PAYMENTS – all payments approved but, at the time of the meeting,*** details of the Clerk’s wages had not been received. Also the printers for the Neighbourhood Plan survey had generously agreed to delay their invoice and it is hoped that the grant will be determined in the near future.***

Who	What for	TOTAL	Invoice includes this VAT amount	Authorised	Authorised
J R Trolove *** see note	Wages for March ( 36 hours )	Xxx	NIL	JRT
Firetext (April)	Messaging Service	14.40	2.40	JRT
BHIB Insurance	Parish Council insurance renewal	£560.00	NIL	JRT
Viking	cleaning equipment for Help Out Day (S137)	36.79	6.13	JRT
Inkwell Printers	For Information Booklet (S137)	93.00
Printers of Neighbourhood Plan *** see note	Printing of Neighbourhood Plan	See 030.23
LGS Services	Payroll services	79.20	13.20
A Hargrave	(S137) food for Coronation Concert and cava for toast	139.33	NIL
The following were PAID outside of the meeting
A Underwood	(S 137) Food for Coronation Concert event	226.94	NIL
A V Expert	(S137) Balance for hire of TV & sound equip	365.40

Clerk’s working hours for April – were approved as a total of 32.5
AGAR – copies of all documents had been shared with Councillors prior to the meeting. There were no questions, therefore these were approved and signed.

027.23 PLANNING applications and other planning matters:

Proposal: Change of use from agricultural to residential. The proposed development includes the retention, conversion and extension of the existing Grain Drier buildings for a single residential unit.
Site Address: Land Between 65 And 67 Main Street Great Gidding

Closing date for response 21^st May 2023
Reference: 23/00599/FUL

Cllr Maciag, as architect for the project, explained the changes that had been made mainly in respect of the extension to the existing buildings. He confirmed that hedgerow and tree planting is part of the proposed application.

APPROVED and comments made regarding the original application will be repeated.

028.23 20MPH scheme for Little Gidding – Cllr Bolton had submitted the application on behalf of the Parish Council, further information from CambsCC is awaited.

029.23 Great Gidding CofE (VC) Controlled School

Formal closure procedure ended 25^th April 2023, when a CambsCC meeting was held and the decision taken to close the school by a vote of 9 to 6. Clerk has requested a formal statement or letter from CambsCC.

Cllr Moody advised that we should continue to stress to the County Council that the Parish Council wishes to be involved in the future of the school site. Cllr Hodson advised that, in addition to retention of the playground as a village asset, the school (brick) building has potential as a community facility too, and interest in this building has been verbally advised to Milton Estates, via their Agent.

030.23 GWH Neighbourhood Plan update –

Questionnaires have been distributed to households and businesses in the 5 villages in late April. Responses are being received by the Neighbourhood Plan group, submitted both online and paper copies.

Grant application for funding of the project – awaited.

First draft of the report to be compiled.

031.23 Recreation Ground – to be discussed in Village Hall & Recreation Ground meeting.

032.23 Councillor Training sessions with CAPALC

Online via ZOOM Saturday 3^rd June – 9AM to 3.30PM

Over 3 Wednesday evenings – 7/14/21 June – 7 – 9PM

Saturday 16^th September – 9AM to 3.30PM

In Person The Christie Hall, Elton Road, Wansford, PE8 6JS on

Saturday 17^th June – 9AM til 3.30PM

The Glebe, 4 High Street, Sutton, Ely CB6 2RB

Saturday 15^th July – 9AM til 3.30PM

Millennium Sports Facility, The Trundle, Somersham, PE28 3JS

Saturday 30^th September – 9AM til 3.30PM

Councillor Bolton advised he will attend the September online training session.

033.23 Review of Coronation Weekend events

There have been many positive comments and emails, plus one of “constructive comment”, received in respect of the Information Booklet and for the events held – Cllr Hargrave had compiled an analysis of the weekend’s events.

Cllr Hodson expressed thanks to all those people involved.

034.23 Correspondence received since 18^th April 2023:

a) NALC newsletters – dated 19/4, 21/4, 28/4 + 5/5 Chief Executives Bulletin, 25/4 + 2/5_{+ 9/5}NALC events, 26/4 + 3/5 + 10/5 newsletter

b) Cambridgeshire County Council –Cambridgeshire Matters, 26/4 Event for Cambs Social Enterprises working in wellbeing to be held on 25^th May, 27/4 Highways Surface treatments between 1 June 2023 AND 30 November 2024 – Includes B660 through Great Gidding and Glatton, and other local parishes (signage will forewarn of dates of closure), 27/4 Cambridgeshire Matters magazine, 13/5 CANFFUND is a Cambridgeshire local government led project funded by Innovate UK, a UK government funding body. The CANFFUND Team is collaboration of local government and businesses seeking to understand and unlock new funding approaches to deliver net zero across Cambridgeshire – ONLINE Meeting on 8 June 3 – 5 PM,

c) Huntingdonshire District Council – 18/4 + 10/5 Energy Relief support grant, 26/4 This is a summary of the Issues Engagement Paper which highlights known issues in the district and asks for your opinions on topics including responding to the climate crisis, enhancing the natural environment, supporting places, meeting housing needs for all, promoting a prosperous economy, developing high quality sustainable communities with supporting infrastructure, and distributing new growth. The consultation will finish on 5 July 2023 at 23:59 (and various other items connected with this Paper – all received on 26 April), 26/4 Press release – HDC SUPPORTS HUNTINGDONSHIRE COMMUNITY GROUP TO INTRODUCE AFTER SCHOOL CLUB AND EMPLOYMENT OPPORTUNITIES, 27/4 and 15/5 Alternative Land Use https://www.huntingdonshire.gov.uk/environmental-issues/biodiversity-for-all/alternative-land-management/, 28/4 Powerpoint slided on Town and Parish involvement – includes Planning, planning enforcement and other planning issues , 28/4 You are invited to attend a presentation to explain more about the Local Plan Update and the Issues Engagement – this will also provide an opportunity for you to ask questions to help inform your Council’s response.

There will be two identical presentations, which will be held in person in the Civic Suite at Pathfinder House, Huntingdon. There will also be an option to join via Zoom if you would prefer.
The sessions will be on:

Wednesday, 24^th May, starting at 19:00, and
Monday, 5^th June, starting at 19:00
It is anticipated they will run for 1 ½ hours.

d) CAPALC – 26/4 April Newsletter, 28/4 Coronation VAT guidance

e) Development Huntingdonshire DC invest@huntingdonshire.gov.uk – weekly Business News – 20/4, 27/4 + 4/5 + 11/5

f) Cambs Acre –

g) Combined Authority Cambridgeshire and Peterborough –

h) 3/5 Parish Online newsletter

i) Neighbourhood Alert/ECOPS etc – 18/4, 24/4 + 2/5 News from the Courts email, 20/4 tidy gardens prevent burglary, 3/5 newsletter, 4/5 Protect your keyless car, 11/5 Keep your tools safe and 12/5 Accelerated Detective pathway, 15/5 and others about catalytic convertors

j) North Northamptonshire Planning – 24/4 Land at Kingswood, Corby

k) 25/4 Volunteers needed at Hinchingbrooke Hospital – link

l) 4/5 County Councillor Ian Gardener – TING bus Roadshow visits Great Gidding on 2 June at 2.15PM

035.22 Items for next meeting:

Internal Auditors report

036.22 The next meeting will take place on Tuesday 20^th June 2023

in the Village Hall, Main Street, Great Gidding.

Meeting closed at 20.12

2022-23 Annual Parish Council Audit

By Giddings Clerk on June 2, 2023 / Great Gidding, Little Gidding, Parish council, Parish Council News & Notices / Leave a comment

Tags: Great Gidding, Little Gidding

Smaller authority name: GREAT AND LITTLE GIDDING PARISH COUNCIL

NOTICE OF PUBLIC RIGHTS AND PUBLICATION OF ANNUAL GOVERNANCE &ACCOUNTABILITY RETURN (EXEMPT AUTHORITY)

ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023

Local Audit and Accountability Act 2014 Sections 25, 26 and 27

The Accounts and Audit Regulations 2015 (SI 2015/234)

NOTICE

NOTES

1. Date of announcement Friday 2nd June
(a) 2. Each year the smaller authority prepares anAnnual Governance and Accountability Return (AGAR). TheAGAR has been published with this notice. It will not be reviewed by the appointed auditor, since the smaller authority has certified itself as exempt from the appointed auditor’s review. Any person interested has the right to inspect and make copies of the AGAR, theaccounting records for the financial year to which it relates and all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those recordsmust be made available for inspection by any person interested.For the year ended 31 March 2023, these documents will be available on reasonable notice by application to:
(b) The Parish Clerk and Responsible Financial Officer
at the Parish Office at the Village Hall, Main Street, Great Gidding, Huntingdon, PE28 5NU commencing on
(c) Monday 5 June 2023 and ending on (d) Friday 14 July 2023
3. Local government electors and their representatives also have:
The opportunity to question the appointed auditor about the accounting records; andThe right to make an objection which concerns a matter in respect of which the appointed auditor could either make a public interest report or apply to the court for a declaration that an item of account is unlawful. Written notice of an objection must first be given to the auditor and a copy sent to the smaller authority. The appointed auditor can be contacted at the address in paragraph 4 below for this purpose between the above dates only.
4. The smaller authority’s AGARis only subject to review by the appointed auditor if questions or objections raised under the Local Audit and Accountability Act 2014lead to the involvement of the auditor. The appointed auditor is: PKF Littlejohn LLP (Ref: SBA Team) 15Westferry Circus Canary Wharf London E14 4HD (sba@pkf-l.com)
5. This announcement is made by (e)                 J R Trolove

(a) Insert date of placing of the notice which must be not less than 1 day before the date in (c) below (b) Insert name, position and address/telephone number/ email address, as appropriate, of the Clerk or other person to which any person may apply to inspect the accounts (c) Insert date, which must be at least 1 day after the date of announcement in (a) above and at least 30 working days before the date appointed in (d) below (d) The inspection period between (c) and (d) must be 30 working days inclusive and must include the first 10 working days of July. (e) Insert name and position of person placing the notice – this person must be the responsible financial officer for the smaller authority

LOCAL AUTHORITY ACCOUNTS: A SUMMARY OF YOUR RIGHTS

Please note that this summary applies to all relevant smaller authorities, including local councils, internal drainage boards and ‘other’ smaller authorities.

The basic position

The Local Audit and Accountability Act 2014 (the Act) governs the work of auditors appointed to smaller authorities. This summary explains the provisions contained in Sections 26 and 27 of the Act. The Act and the Accounts and Audit Regulations 2015 also cover the duties, responsibilities and rights of smaller authorities, other organisations and the public concerning the accounts being audited.

As a local elector, or an interested person, you have certain legal rights in respect of the accounting records of smaller authorities. As an interested person you can inspect accounting records and related documents. If you are a local government elector for the area to which the accounts relate you can also ask questions about the accounts and object to them. You do not have to pay directly for exercising your rights. However, any resulting costs incurred by the smaller authority form part of its running costs. Therefore, indirectly, local residents pay for the cost of you exercising your rights through their council tax.

The right to inspect the accounting records

Any interested person can inspect the accounting records, which includes but is not limited to local electors. You can inspect the accounting records for the financial year to which the audit relates and all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records. You can copy all, or part, of these records or documents. Your inspection must be about the accounts, or relate to an item in the accounts. You cannot, for example, inspect or copy documents unrelated to the accounts, or that include personal information (Section 26 (6) – (10) of the Act explains what is meant by personal information). You cannot inspect information which is protected by commercial confidentiality. This is information which would prejudice commercial confidentiality if it was released to the public and there is not, set against this, a very strong reason in the public interest why it should nevertheless be disclosed.

When smaller authorities have finished preparing accounts for the financial year and approved them, they must publish them (including on a website). There must be a 30 working day period, called the ‘period for the exercise of public rights’, during which you can exercise your statutory right to inspect the accounting records. Smaller authorities must tell the public, including advertising this on their website, that the accounting records and related documents are available to inspect. By arrangement you will then have 30 working days to inspect and make copies of the accounting records. You may have to pay a copying charge. The 30 working day period must include a common period of inspection during which all smaller authorities’ accounting records are available to inspect. This will be 3-14 July 2023 for 2022/23 accounts. The advertisement must set out the dates of the period for the exercise of public rights, how you can communicate to the smaller authority that you wish to inspect the accounting records and related documents, the name and address of the auditor, and the relevant legislation that governs the inspection of accounts and objections.

The right to ask the auditor questions about the accounting records

You should first ask your smaller authority about the accounting records, since they hold all the details. If you are a local elector, your right to ask questions of the external auditor is enshrined in law. However, while the auditor will answer your questions where possible, they are not always obliged to do so. For example, the question might be better answered by another organisation, require investigation beyond the auditor’s remit, or involve disproportionate cost (which is borne by the local taxpayer). Give your smaller authority the opportunity first to explain anything in the accounting records that you are unsure about. If you are not satisfied with their explanation, you can question the external auditor about the accounting records.

The law limits the time available for you formally to ask questions. This must be done in the period for the exercise of public rights, so let the external auditor know your concern as soon as possible. The advertisement or notice that tells you the accounting records are available to inspect will also give the period for the exercise of public rights during which you may ask the auditor questions, which here means formally asking questions under the Act. You can ask someone to represent you when asking the external auditor questions.

Before you ask the external auditor any questions, inspect the accounting records fully, so you know what they contain. Please remember that you cannot formally ask questions, under the Act, after the end of the period for the exercise of public rights. You may ask your smaller authority other questions about their accounts for any year, at any time. But these are not questions under the Act.

You can ask the external auditor questions about an item in the accounting records for the financial year being audited. However, your right to ask the external auditor questions is limited. The external auditor can only answer ‘what’ questions, not ‘why’ questions. The external auditor cannot answer questions about policies, finances, procedures or anything else unless it is directly relevant to an item in the accounting records. Remember that your questions must always be about facts, not opinions. To avoid misunderstanding, we recommend that you always put your questions in writing.

The right to make objections at audit

You have inspected the accounting records and asked your questions of the smaller authority. Now you may wish to object to the accounts on the basis that an item in them is in your view unlawful or there are matters of wider concern arising from the smaller authority’s finances. A local government elector can ask the external auditor to apply to the High Court for a declaration that an item of account is unlawful, or to issue a report on matters which are in the public interest. You must tell the external auditor which specific item in the accounts you object to and why you think the item is unlawful, or why you think that a public interest report should be made about it. You must provide the external auditor with the evidence you have to support your objection. Disagreeing with income or spending does not make it unlawful. To object to theaccounts you must write to the external auditor stating you want to make an objection, including the information and evidence below and you must send a copy to the smaller authority. The notice must include:

confirmation that you are an elector in the smaller authority’s area;
why you are objecting to the accounts and the facts on which you rely;
details of any item in the accounts that you think is unlawful; and
details of any matter about whichyou think the external auditor should make a public interest report.

Other than it must be in writing, there is no set format for objecting. You can only ask the external auditor to act within the powers available under the Local Audit and Accountability Act 2014.

A final word

You may not use this ‘right to object’ to make a personal complaint or claim against your smaller authority. You should take such complaints to your local Citizens’ Advice Bureau, local Law Centre or to your solicitor. Smaller authorities, and so local taxpayers, meet the costs of dealing with questions and objections. In deciding whether to take your objection forward, one of a series of factors the auditor must take into account is the cost that will be involved, they will only continue with the objection if it is in the public interest to do so. They may also decide not to consider an objection if they think that it is frivolous or vexatious, or if it repeats an objection already considered. If you appeal to the courts against an auditor’s decision not to apply to the courts for a declaration that an item of account is unlawful, you will have to pay for the action yourself.

For more detailed guidance on public rights and the special powers of auditors, copies of the publication Local authority accounts: A guide to your rights are available from the NAO website.

If you wish to contact your authority’s appointed external auditor please write to the address in paragraph 4 of the Notice of Public Rights and Publication of Unaudited Annual Governance & Accountability Return.

2023-04-19 Minutes of Great & Little Gidding Parish Council meeting

By Giddings Clerk on May 26, 2023 / Great Gidding, Little Gidding, Parish council, Parish Council Minutes / Leave a comment

Tags: Great Gidding, Little Gidding, Neighbourhood plan, planning applications, School

2023-04-19 Minutes of Great & Little Gidding Parish Council meeting

Minutes of the meeting held on Tuesday 19^th April

Present: Councillors Hodson, Hargrave, Moody, Maciag and D’Altilia, County Councillor Gardener and the Clerk.

001.23 Cllr Hodson, as Chairman welcomed those present to the meeting.

002.23 To receive apologies and reasons for absence

Cllr Bolton – holiday

District Councillor Alban – another meeting

003.23 Member’s declaration of Disclosable Interests for items on the Agenda

Cllr Hargrave for 009.23B – Planning

004.23 There were no members of the public or press present.

005.23 Minutes of the meeting held on 21^st March 2023 were confirmed as a correct record –

Cllrs Hargrave proposed and Cllr Maciag responded.

006.23 There were no matters arising from those Minutes that would not be discussed as an agenda item.

007.23 To receive reports from Councillors and Clerk:

County Councillor Gardener advised that the next meeting of Children and Young People’s committee would take place on Tuesday 25^th April. At that meeting there will be a recommendation for Great Gidding school to close at the end of the academic year. He will attend the meeting and express dismay at the closure. Parents of children living in the school catchment area will be offered support for home to school transport (this may be bus/taxi or financial), and there is a grant (amount dependent on chosen school) towards the cost of school uniform. He will report back immediately after the CYP meeting.

Cllr Moody asks that he reinforce the need for support, as described above, for parents.

Cllr Gardener advised that the TING bus has a new operator and will visit Great Gidding on Friday 2^nd June as part of a roadshow, to promote the service.

He reminded us that the 20MPH Scheme applications should be submitted by 30^th April.

Cambs County Council are suggesting an extension to the guided busway around Madingley, also the referendum, for introduction of a congestion charge to enter Cambridge, was turned down.

Cllr Hargrave enquired about a HuntsDC directive on dogs on leads – Clerk will research.

Clerk asked Councillors who would maintain and download statistics from the speed awareness sign, this information would be of use to the Neighbourhood Plan Group – Cllrs D’Altilia and Maciag will take a look at this.

There were no other reports from Councillors

008.23 FINANCIAL MATTERS:

a) Barclays Bank statements for Parish Council account had been shared prior to the meeting.

b) PAYMENTS – the following payments were approved:

After discussion, Councillors decided that Data Protection cover was not required and £225.49 will be paid for CAPALC’s annual affiliation fee only

Who	What for	TOTAL	Invoice includes this VAT amount	Authorised	Authorised
J R Trolove	Wages for February ( 40 hours )	Xxx	NIL	JRT
Firetext (April)	Messaging Service	14.40	2.40	JRT
CAPALC	Annual affiliation fee	225.49 or 275.49 with Data Protection Scheme
Inkwell Printers (Paid prior to meeting)	Spring newsletter	40.00	NIL
SLCC	Annual membership	36.00	NIL
BHIB insurance – hire of Coronation equipment	Additional premium	No charge	NIL
Julie Trolove (re-imbursement) for the Big Game Hunter	Purchase of games for Coronation event	247.92	To be confirmed
VILLAGE HALL A C Clark	Village hall cleaning	16.75	NIL

to approve Clerk’s working hours for March – total of 36
AGAR – Clerk distributed the end of year finance sheet for the Parish Council, this was accompanied by Cllr Hodson’s balance sheet, these figures will be used to complete the AGAR paperwork. Clerk asked for confirmation of the amounts of reserves held, this was discussed and will be reported accordingly.
It was agreed by all that CANALBS will be appointed as the internal auditor.

009.23 PLANNING applications and other planning matters:

There are no new planning applications as at 14^th April 2023

62 Main Street – there is an amendment to the approved plan on health and safety grounds, do the close proximity of overhead electrical cables – NO OBJECTIONS
APPLICATION REF. 23/00557/FUL

Erection of a single dwelling

Adjacent to Church Farm 41 Main Street Great Gidding Huntingdon PE28 5NU

Comments by 6^th May

Councillors had studied the revised plans and wish to submit a refusal. Clerk was asked to resubmit the original refusal, pointing out that the proposed property driveway is still too close to No 45, also exit from the property will be too steep at a point on Main Street where it would be dangerous, with insufficient sight lines to pull out onto the road, exacerbated by the curve in the road combined with vehicles having to cross the public footpath. Also, should the property be built as proposed, it would leave Church Farm house with very little surrounding garden which would be detrimental to this property. RECOMMEND REFUSAL

65 Main Street – email from resident (dated 11/4) regarding size of window and damage to wall contrary to Planning permission – the resident has written to HuntsDC Planning Department and the Clerk was requested to do the same – the window is much larger than given permission for, and the wall has been cut and is compromised by the building extension.

d) Sawtry Neighbourhood Plan (email 12/4) – the document had been shared with Councillors prior to the meeting, they do not wish to submit a response.

010.23 20MPH scheme for Little Gidding – Cllr Bolton’s had advised prior to the meeting that he was in the process of compiling the paperwork. Cllr Gardener has confirmed his support of the proposed scheme.

011.23 Great Gidding CofE (VC) Controlled School – once the decision is known, should it be for closure of the school, the Parish Council will request a visit to the school to view the premises.

Cllr Hodson made the following addition to the Minutes:

We agreed that we would look to get support from our County and District councillors and our MP to lobby for the playground to become a village amenity. We then agreed that as a separate matter (which is really a VH committee decision) is that we would ask to visit the school building at some point, but being mindful of the teachers personal situations, that this could be delayed for a while.

012.23 GWH Neighbourhood Plan update – initial consultation period ended 21^st March 2023

Minutes from the meeting held on 22^nd March were shared prior to the meeting. There is a delay in the release of funding being allocated by the Government’s Levelling Up Department, via HuntsDC, and Cllr Maciag requested that the Parish Council fund the printing of documents so that the project could continue without delay – this will be an item for decision on the May agenda.

013.23 Annual Parish Meeting, starting at 7PM on 16^th May

The notice has been displayed on the noticeboard and will be added to the website.

Speaker from Neighbourhood Plan Group will address the meeting

014.23 Preparation for the Coronation of King Charles III

Clerk advised that there is slow progress on residents signing up for events, but there is progress. Councilors made offers of assistance for the weekend.

Cllr D’Altilia’s draft of the information booklet had been shared prior to the meeting, it is hoped that this will be printed and distributed prior to the Coronation weekend.

015.23 Recreation Ground – damage to wooden play equipment had been reported by a resident. Cllr Hodson had made safe the item of equipment and recommends that, as items are deteriorating, quotes are sought for removal. In addition the slide steps require some work, seek quotes for replacement of these.

016.23 Correspondence received since 21^st March 2023:

a) NALC newsletters – dated 22/3+28/3+5/4+12/4, Chief Executives Bulletin 24/3+31/3+6/4+14/4, 28/3 +4/4 NALC events,

b) Cambridgeshire County Council – 28/3 Cambridgeshire Matters, 30/3 Temporary Road Closure of Milking Slade Lane between May and August (but for short periods of time), 3/4 Traffic management Centre report and invite to training, 13/4 Highways list of roads for resurfacing (nearest is Stilton),

c) Huntingdonshire District Council – 27/3 call for sites consultation for the Local Plan, 29/3 Draft Settlement Hierarchy Methodology Consultation (ends 10 May), Consultation for Call for Sites Spring 2023 for Local Plan (ends 7 June)- also poster for display 12/4, Draft Land Availability Assessment Methodology, , 31/3 funding for Health & Wellbeing sessions, 30/3 Huntingdonshire Futures Place Strategy announcement, 3/4 Polling Station Questionnaire, 13/4 request for information about Coronation events,

d) CAPALC – March newsletter

e) Economic Development Huntingdonshire DC invest@huntingdonshire.gov.uk – weekly Business News – 23/3+30/3+6/4+13/4

f) Cambs Acre – 31/3 Staying in touch newsletter, 4/4 Rural Housing,

g) Combined Authority Cambridgeshire and Peterborough –

h) Parish Online newsletter

i) Neighbourhood Alert/ECOPS etc – News from the Courts email 22/3+27/3+3/4+11/4, 27/3 WhatsApp scam alert, 27/3 newsletter from Police & Crime Commissioner, 27/3 catalytic convertor thefts, 3/4 newsletter, also brazen thief , 5/4 how to protect your home, 10/4 Emergency Alerts information

j) North Northamptonshire Gypsy and Traveller Local Plan Consultation

k) cpft NHS – 11/4 Dementia Support Worker with the Dementia Carers Support Service.

l) 11/4 Emails from Cllr Bryony Goodliffe, Shailesh Vara, Tim Alban, Ian Gardener re. the future of Great Gidding School

223.22 Items for next meeting:

Annual Parish Meeting – to start at 7.00PM

Annual Parish Council meeting, to follow on from Annual Parish Meeting

Parish Council meeting:

Neighbourhood Plan funding requirements

Further information regarding Great Gidding School, following CambsCC decision

Recreation Ground equipment

224.22 The next meeting will take place on Tuesday 16^th May 2023

The Annual Parish Meeting will commence at 7.00PM, to which residents are invited to attend, followed by the Parish Council meeting. Both take place in the Village Hall, Great Gidding.

2023-03-21 Minutes of the Great & Little Gidding Parish Council meeting

By Giddings Clerk on May 26, 2023 / Parish council, Parish Council Minutes, Uncategorized / Leave a comment

Tags: Great Gidding, Little Gidding, Neighbourhood plan, School

2023-03-21 Minutes of the Great & Little Gidding Parish Council meeting

Minutes of the meeting held on Tuesday 21^st March

Present: Councillors Hargrave, Moody, Hodson, Maciag, D’Altilia and Bolton, and the Clerk.

208.22 Cllr Hodson, as Chairman, welcomed those present to the meeting

209.22 Apologies and reasons for absence:

County Councillor Gardener – at another meeting

District Councillor Alban – at another meeting. He has sent a report for distribution to Parishioners

Councillor D’Altilia – work commitment.

210.22 Member’s declaration of Disclosable Interests for items on the Agenda

211.22 Mr Iain Nott and his colleague from Milton Estates (Peterborough) joined the meeting, together with Paul Hargrave representing the Neighbourhood Plan group.

212.22 Minutes of the meeting held on 21^st February 2023 were confirmed as a correct record by Councillor Hargrave, seconded by Cllr Bolton

213.22 There were no matters arising from those Minutes that will not be discussed as an agenda item.

214.22 There were no reports from Councillors and Clerk.

215.22 FINANCIAL MATTERS:

a) Barclays Bank statements for Parish Council account were shared prior to the meeting and Cllr Hodson had shared his balance sheet too

The Precept Notice has been received and shared prior to the meeting.

b) PAYMENTS – the following online payments were approved:

Who	What for	TOTAL	Invoice includes this VAT amount	Authorised	Authorised
J R Trolove	Wages for December (29.5 hours	Xxx	NIL	JRT
Firetext	Messaging Service	14.40	2.40	JRT
Great Gidding Village Hall	Hire of hall and Parish Office	£550.00	NIL	JRT

Clerk’s working hours for December, a total of 40, were approved by Councillors Hargrave and Bolton
Additional storage was required for the website at a cost of £40.00 +VAT per year. A few questions arose which the Clerk will raise with Catalyst Design but it was agreed to purchase.
Toilet hire for the Coronation weekend – the LHL quote was considered to be the best option

216.22 No planning applications or other planning matters to discuss.

217.22 Mr Nott, agent for Milton Estates (Peterborough) gave an outline of the Estate involvement in the village – there are currently 3 sites being considered for development. The Estate are willing to discuss the aspirations of the village, also be willing to discuss options for the future of the school site and its environs, should the consultation outcome advise that the school is to close. It was felt that the Neighbourhood Plan will be an indication of what parishioners want in terms of change

218.22 The formal consultation document notification in respect of the future of Great Gidding School has been displayed on the Village Hall noticeboard since Tuesday 14^th March. A note to the online link will be included in the next Gidding News. It has been indicated that the decision will be taken and made known on 28^th April.

Should the decision be taken to close the school, a request for Parish Councillors to visit the school will be made to the governors.

Councillor Hodson advised that a number of children moved to other local schools at half term, others will be moving at Easter.

219.22 Neighbourhood Plan group will meet on 22^nd March. 3 x residential questionnaires have been compiled, one for each parish, together with a questionnaire for businesses. Printing will take place in April. Online completion will be available too.

An application will be made to Locality (a central Government department) for funding. Clerk has advised that, to comply with this Parish Council’s financial regulations, where any element of cost is over £500, 3 comparative quotes should be obtained.

220.22 Communication with Parishioners:

Spring 2023 Gidding News – a draft was shared at the meeting and, after the suggested changes, this will be sent to printers next week.

221.22 A spreadsheet of the events and activities was shared at the meeting with details of Coronation Weekend. Cllr Hargrave added more information – she and the Clerk will liaise with Pub and Church regarding activities and advertise/promote events.

Cllr Bolton agreed to liaise with the company who quoted for hire of equipment to enable the viewing of the Coronation Concert on Sunday evening, and to check insurance of such equipment.

Parish Council will fund the following:

Hire of television, sound system and other equipment for the Concert (+insurance?)
Giant games for Jubilee Wood event, and stored at the village hall for future use.
Proscecco and fizzy soft drink for the toast to King Charles.
Food for the Concert evening.
Toilet hire for the Jubilee Wood event, + insurance for the weekend.
Cleaning materials for the “Help Out” session on Monday, plus tea/coffee etc
Contribution towards flowers for the Church display

The total cost is estimated at £1500 and would be funded from Section 137 – this was approved by all present.

Events are open to all parishioners, and their visiting guests. Details of the activities will be included on the Gidding News and village website.

“What goes on in Great & Little Gidding parish” –Cllr D’Altillia will continue compilation.

222.22Correspondence received since 21^st February 2023:

a) NALC newsletters – dated 22/2 + 1/3 + 8/3 +15/3, 24/2 Chief Exec bulletin, 28/2 + 7/3 + 16/3 NALC events,

b)Cambridgeshire County Council – 27/2

Cambridgeshire Matters March newsletter, 20mph area applications are open, see 28/2 for forms – details will be forwarded to Councillor Bolton,

1/3 Local Highways surface treatment programme (nearest is Hamerton in May or June), 2/3 Easter holiday provision (poster on noticeboard),

7/3 Think Communities information for Huntingdonshire area – Clerk suggested that, should the school close, this group should be consulted for advice and signposting

13/3 Cambridgeshire Flood Action Programme – report a flood,

c)Huntingdonshire District Council – 23/2 press release, District Council adopts climate change, 10/3 Energy Bill Support Scheme Alternative Funding, 10/3 Grant for health activities for older residents,

d)CAPALC – March newsletter (forwarded on 16/3)

e) Economic Development Huntingdonshire DC invest@huntingdonshire.gov.uk – weekly Business News – 2/3 + 9/3 + 13/3

f) Cambs Acre – 1/3 Cambs & Pboro Parks Partnership

g) Combined Authority Cambridgeshire and Peterborough –

h) Parish Online newsletter 8/3

i) Eden Project – 22/2 and 25/2 Big Coronation lunch pack and various supporting emails

j) NHS integrated care system communications newsletter

k) Keep Britain Tidy – spring clean campaign digital resource pack

l) E-COPS – stolen white VW Golf, catalytic converter thefts, 28/2 + 6/3 + 13/3 news from the Courts, 1/3 scrap metal checks, 1/3 STOP suicide, 6/3 Neighbourhood Watch recruitment drive, 13/3 March newsletter,

m) Middle Level Commissioners – 2/3 unregistered/abandoned boats

n) 11/3 East Northamptonshire Local Plan consultation document

223.22 Items for next meeting:

Coronation – general update

Neighbourhood plan – update

Audit and AGAR process

224.22 The next meeting will take place on Tuesday 18^th April 2023

starting at 1930 hours in the Village Hall, Great Gidding.

This meeting closed at 21.25

Notice of the 2023 Annual Parish Meeting of Great & Little Gidding Parish Council

By Giddings Clerk on May 9, 2023 / Forthcoming events, Great Gidding, Home page upcoming events, Little Gidding, Parish council, Parish Council Agendas / Leave a comment

Tags: Great Gidding, Little Gidding

Notice of the 2023 Annual Parish Meeting of Great & Little Gidding Parish Council

Tuesday 16th May, starting at 7.00PM at the Village Hall

This is not a formal Parish Council meeting. It is an opportunity for residents of Great and Little Gidding to find out more about the work that the Parish Council are doing, to raise any issues regarding the parish and comment on plans for the coming year.

All are welcome to attend.

AGENDA:

Chairman’s welcome
Minutes of the meeting, held via Zoom, on 19^th April 2022
The Chairman’s Annual Report from the Parish Council
A member (s) of the Neighbourhood Plan group will present an update on the Plan
Update on current tasks within the Parish and plans for 2023-24
for members of the public to present, discuss and resolve any other matters relating to Great and Little Gidding Parish

Neighbourhood Plan – Surveys available soon

By The Giddings Admin on April 24, 2023 / Home page latest news, News stories and reports / 1 Comment

Tags: Great Gidding, Hamerton, Little Gidding, Neighbourhood plan, Parish plan, Steeple Gidding, Winwick

Neighbourhood Plan - Surveys available soon

After multiple discussions the Neighbourhood Plan team of the Giddings, Winwick and Hamerton have created 4 surveys covering each parish plus the businesses.

Online and printed forms

There will be an online version and also a printed version of the surveys available. If you can, online would be our preferred way of completing the form as it reduces transcription errors.

NB. You will be asked to enter your unique 6 digit reference number found on the first page of paper version of your Residential Survey.

These surveys are currently being printed and will be delivered over the weekend of 29th/30th April.

Online form access

Once you have received your paper version of the form with your unique reference number your will be able to access the 4 survey forms via these unique web links:

Business: bit.ly/3FUgpAZ

Great and Little Gidding: bit.ly/40z9Yer

Winwick: bit.ly/3LRVTVa

Hamerton and Steeple Gidding: bit.ly/42K2V4o

Please complete by 15th May

We would like all of the surveys completed by Monday 15th May. The results are a vital input into our Neighbourhood Plan. A proposed plan should be handed over to Huntingdonshire District Council (HDC) for comments by the end of the year. Once agreed by HDC it will then be reviewed by an independent examiner before finally being adopted by HDC as part of their planning process.

Thank you

Your help and support is greatly appreciated by the team. If you would like someone to visit and help fill out the survey, please ring Paul Hargrave on 07775 711514. If you have any questions, please contact the team on hamwicking@gmail.com

2023-01-17 Minutes of Great & Little Gidding Parish Council

By Giddings Clerk on April 4, 2023 / Great Gidding, Little Gidding, Parish council, Parish Council Minutes / Leave a comment

Tags: Great Gidding, Great Gidding School, Little Gidding

2023-01-17 Minutes of Great & Little Gidding Parish Council

Minutes of the meeting held on Tuesday 17^th January in Great Gidding Village Hall

PRESENT: Cllrs Hodson, D’Altilia, Maciag,Hargrave, Moody, County Councillor Gardener and the Clerk. Joined by 6 members of the public at the start of the meeting

The start of the meeting was delayed as members of the public were in attendance who anticipated that there would be an agenda item to discuss the recent notification from the Education Department of Cambridgeshire regarding the future of Gidding School. It was confirmed that discussion of the school was not on the agenda for this meeting, but it was intended to include this on the agenda for the meeting to be held on Tuesday 21^st February. This caused consternation amongst the public, but it was explained that County Councillor Gardener had been present at the Cambridgeshire County Council Children & Young People (CYP) meeting which had taken place this afternoon (17^th January 2023) and was intending to report on the content of this meeting to Parish Councillors therefore, at that moment in time, the information had not been shared. Members of the public requested that the Parish Council hold a meeting to discuss the future of the school, and the impact on the village should it close.

Assurances were given that this would be considered and members of the public left the meeting.

170.22 Cllr Hodson, as Chairman, welcomed those present to the meeting

171.22 To receive apologies and reasons for absence

District Councillor Alban – personal

172.22 Member’s declaration of Disclosable Interests for items on the Agenda

Cllrs Hodson and Moody for 186.22

173.22 Public & Press participation session with respect to items on the Agenda – see above

174.22 Minutes of the meeting held on 21^st December 2022 were confirmed as a correct record by Councillor Hargrave, seconded by Cllr Moody

175.22 There were no matters arising from those Minutes that will not be discussed as an agenda item.

176.22 To receive reports from Councillors and Clerk:

Councillor Gardener had attended the meeting of the Children and Young People’s committee of Cambridgeshire County Council this afternoon. Item 4 on the agenda for that meeting was a proposal to enter consultation on the possible closure of Gidding School. The Chair of that meeting declared that the outcome was not predetermined and this was the first stage of the consultation process. Having taken legal advice, the County Council consultation period will commence on Monday 23^rd January and close at midnight on Tuesday 21^st February. Education Department representatives are willing to attend a prior Parish Council meeting to enable members of the community to ask questions.

Cllr Gardener answered many questions from Councillors. Cllr Maciag proposed an Extraordinary General Meeting and the date of Thursday 9^th February was agreed (Education Department have agreed they will attend).

Education Department will also arrange meetings with staff members, governors and hold individual parent meetings to discuss options.

Cllr Gardener confirmed that the Diocese was represented at the meeting held today.

Cllr Gardener advised that a critical question put to the CYP committee today was to ask if the closure could be delayed until the new school at Sawtry is open.

A meeting will be held by representatives of the Education Department at the School on Tuesday 31^st January, start time of 7PM, everyone is invited to attend.

Cllr Gardener advised that this is one of several stages in the procedure to close a school and any outcomes from the consultation will have to be presented and approved by the Department of Education.

Cllr Gardener also advised that the District Council are meeting this week to consider re-writing the Local Plan, which could have an impact on small villages – families – children, no further details are known at this time.

Cllr Gardener will send through his notes on other County Council matters and had to leave to attend another Parish Council meeting.

There were no further reports from Councillors.

Clerk – update on Parish Councillor vacancy and Vice Chairman role – held over to next meeting.

Recommendations for speaker or activity for Annual Parish Meeting in April – held over to next meeting.

177.22 FINANCIAL MATTERS:

a) Barclays Bank statements for Parish Council account were shared prior to the meeting

b) PAYMENTS – the following online payments were approved:

Who	What for	TOTAL	Invoice includes this VAT amount	Authorised	Authorised
J R Trolove	Wages for November (34 hours)+ backdated salary	Xxx	NIL	JRT
Firetext	Messaging Service	12.00	2.40	JRT
Milton Estates (Peterborough) Ltd	2 x Annual rent in respect of Rec. Field access path	2.00	~	JRT

Clerk’s working hours for December, a total of 30, were approved
Grass cutting contract – Bradgate had submitted a quote for the contract for 2022-23, there has been a price increase – 12 cuts over 6 months @£180+VAT per month – this was approved by Cllr Hodson and seconded by Cllr Moody.

178.22 PLANNING applications and other planning matters:

There are none as at 13^th January 2023

179.22 Training opportunities for Councillors and Clerk during February

Councillor Training (online via ZOOM) – 3 split sessions in evenings

Allotment management training

180.22 Review of Parish Council Policy Documents and consideration of additional documents and policies required – this item held over for a future meeting.

181.22 Neighbourhood Plan update – Minutes of the meeting held on 3 January 2023 were shared

Cllr Maciag proposed Great Gidding joining with the parishes of Hamerton and Steeple Gidding and Winwick – it will be known as the GWH Neighbourhood Plan – this was agreed by all Parish Councillors

Cllr Macaig shared the budget that had been drawn up for the Neighbourhood Plan, there were suggestions for revising some of the figures.

182.22 Recreation Ground:

a) review of grass cutting contract – see 177.22(d) above

183.22 Communications with Parishioners

Spring 2023 Gidding News – Clerk had drawn up a draft and shared prior to the meeting, there are some further additions to be made, including a request for people to join a Coronation events meeting, advising that a sum of money is available, ALSO mention of the school meetings.

“What goes on in Great & Little Gidding parish” – Clerk and Cllr D’Altillia had met prior to the meeting to consider this information sheet for residents, drawing up a list of contents, for distribution to every household in the Parish.

Clerk had the idea to distribute this as a “souvenir” of the King’s Coronation.

Clerk had obtained an “outline” estimate from Inkwell printers, which based on the outline given, indicated the price would be less than £1 per household.

Cllr D’Altillia proposed that this project be commenced and funded by the Parish Council, this was seconded by Cllr Hargrave.

Cllr D’Altillia and Clerk will commence information gathering and compilation and bring back to a future meeting.

184.22 Preparation for the Coronation of King Charles III

Street Party licence applications deadline is 10/3/2023

Highways Event licence applications deadline is 10/2/2023

An item will be added to the next issue of Gidding News asking parishioners to join a group to plan events

185.22 Proposal to accept NALC’s Civility and Respect policy – details shared with Councillors prior to meeting – this was proposed by Cllr Moody and seconded by Cllr Hargrave.

186.22 CONFIDENTIAL – members of the Public and Press will be asked to leave the meeting for this discussion. See separate Minute

187.22Correspondence received since 21^st December 2022:

a) NALC newsletters – dated 27/12+3/1+10/1 NALC events, 5/1 letter from NALC chairman,

b) Neighbourhood Alert/ECops etc – 21/12 Police Commissioner seeking views on Police funding, 21/12 Community Policing Survey and meeting dates, 4/1 neighbourhood watch, 4/1 news from the Courts, 5/1 Fraud beware, 6/1 Drink drive crackdown, 9/1 Ecops January update, c) 9^th and 10^th January – various emails regarding proposed closure of Great Gidding School

d) CAPALC email dated 29/12 Special General Meeting to be held on 25 January, 7PM, via ZOOM

e) Cambs CC email – Traffic Management Centre invite to training session on 17^th January, 12 noon online – one.network. 9/1 visits available for Waste Recycling Centre,

f) Hunts DC email – 22/12 + 5/1 + 12/1 Business Newsletter, Town and Parish online engagement meeting to take place on 25 January, 13/1 information on Shared Prosperity Fund.

g) Economic Development Huntingdonshire DC invest@huntingdonshire.gov.uk – weekly Business News –

h) Cambs Acre –

i) Combined Authority Cambridgeshire and Peterborough –community led housing in Cambridgeshire, meeting for Parish Councils – 17^th January, 7PM online, online event re. Community Led housing, 12/1 have your say on the Bus Strategy,

188.22 Items for next meeting:

School – review of the meeting held on Thursday 9^th February with representatives of the Education Department. The consultation period will end on the evening after the meeting.

Coronation – events planned and update

Neighbourhood plan – events planned and update

189.22 The next meeting will take place on Tuesday 21^st February 2023

starting at 1930 hours in the Village Hall, Great Gidding.

Meeting closed at 22.28

2022-12-20 Minutes of Great & Little Gidding Parish Council

By Giddings Clerk on April 4, 2023 / Great Gidding, Little Gidding, Parish council, Parish Council Minutes / Leave a comment

Tags: coronation, Great Gidding, highways, Little Gidding, Main Street, Neighbourhood plan, Parking

2022-12-20 Minutes of Great & Little Gidding Parish Council

Minutes of the meeting held on Tuesday 20^th December in Great Gidding Village Hall

PRESENT: Cllrs Hodson, D’Altilia, Hargrave, Moodya and the Clerk. Joined by 3 members of the public – 1 for 160.22 and general enquiry, 2 for 164.22

150.22 Cllr Hodson, as Chairman, welcomed those present to the meeting.

151.22 Apologies were received from:

County Councillor Gardener – another meeting

District Councillor Alban – another meeting

Councillor Maciag – illness

152.22 There were no member’s declarations of Disclosable Interests for items on the Agenda

153.22 Public & Press participation session with respect to items on the Agenda:

TM was in attendance to discuss concerns about the parking along Main Street, particularly around the School, and the speed of traffic along the same stretch of road. Cllr Hodson advised that parking by school parents/staff/visitors had been a problem for decades and it was difficult to see how this could be resolved or improved as the availability of parking at the Village Hall was not utilised fully and the recent installation of the MVAS sign to monitor traffic in this area was ongoing. Cllr Moody requested the Clerk to enquire of Highways Department what measures could be taken to improve this area of Main Street.

JD and MK, representing the PCC, joined at the request of Cllr Hargrave to discuss the Coronation of King Charles and ways in which the village could mark the event and celebrate together. A list of suggestions had been shared prior to the meeting. It was agreed that it was not necessary to close the road as there were other areas in the Parish where events could be held. The Church particularly would be involved and local businesses would be invited to join/support too. Residents will be informed and asked to help out, and a meeting will be held in January to put together a plan.

154.22 To confirm and accept minutes of the meeting held on 15^th November 2022. Clerk had missed the recording of the decisions regarding Planning Applications – this has been amended and therefore Cllr Bolton recommended acceptance, seconded by Cllr Hargrave.

155.22 There were no matters arising from those Minutes that will not be discussed as an agenda item.

156.22 Reports from Councillors and Clerk:

Cllr Hargrave commented on the Gains Lane property that has remained empty for over a year – Clerk will write to Chorus Homes and request that they take steps to resolve this matter.

157.22 FINANCIAL MATTERS:

a) Barclays Bank statements for Parish Council account had been shared prior to the meeting.

b) PAYMENTS – the following payments were approved:

Who	What for	TOTAL	Invoice includes this VAT amount	Authorised	Authorised
J R Trolove	Wages for October (36.5 hours)	Xxx	NIL	JRT
Viking Direct	Office supplies for Parish Council	97.36	16.23
Firetext payments x 2 (refund to FD)	Messaging service	62.40	10.40
Firetext – monthly payment	Refund to FD	14.40	2.40
CAPALC	Training AH	75.00	NIL
CambsACRE	Annual membership fee	57.00	NIL
VILLAGE HALL account
A C Cleaning Services	Village Hall Cleaning	13.00	~
Viking Direct (for Village Hall)	supplies	99.24	~
Defibrillator account ***
WEL Medical (paid prior to meeting)	replacement pads	85.85	~	JRT	PH

*** Cllr Hodson advised that fund raising may be required to top up the account.

Clerk’s working hours for November – total of 34 – approved
The increase in the Clerk’s hourly rate by £1.00, backdated to 1^st April 2022, was proposed by Cllr Hodson and seconded by Cllr Bolton.
It has been confirmed that PKF Littlejohn remain as the external auditors and, providing we stay within the £25,000 income/expenditure band, there will no fees applicable for the audit.
CIL tax return had been completed and returned, and will appear on the Huntingdonshire District Council website.

158.22 Planning Applications and Planning matters –

a)Further correspondence re. Telecommunications mast and base station in Thurning/Luddington/Hemington Parish has been received and shared prior to the meeting – an objection had been raised and an alternative site suggested.

b) Proposal: Single storey rear extension, demolition of existing conservatory and external works to property frontage.
Site Address: 50 Main Street Great Gidding Huntingdon
Reference: 22/02176/HHFUL – deadline 19^th December, advised our response will be available on or before 23^rd December

An email had been received from neighbour regarding this and other matters.

OBJECTION as the visibility splay onto B660/Main Street will be further obstructed by the proposed wall and fence, at a point where there is a bend in the road, creating an unsafe exit from the Village Hall car park. This will also be the comment from the Village Hall Trustees who, as a neighbouring property, were consulted on this application.

159.22 Training opportunities for Councillors and Clerk – none at present.

160.22 LHI bid for 2023/2024 – DEADLINE for bids 6^th JANUARY – bids to exclude 20MPH zones/limits (which had been proposed for Little Gidding)

a)Little Gidding junction – to improve safety and signage (see County Councillor Gardener’s email clarifying stages for application). Further clarification is required regarding the road between Great and Steeple Gidding and speed limits approaching the Little Gidding junction but, when the 20MPH scheme is open for applications, this may be applied for in respect of the lane down to the houses/Church at Little Gidding.

b)Main Street – double yellow lines down one side between various points – Cllr Hargrave had measured the width of Main Street from the T junction with Mill Road, to the crossroads with Chapel End/Luddington Road (see attached map) – there was a narrowing from Church Farm/Village Hall to the bank up to the Church – after much discussion it was decided that an LHI bid would not be submitted for this project, but to await the response from Highways Department to see what measures were recommended (see 153.22 above).

161.22 Neighbourhood Plan update – Minutes of the meeting held on 23 November had been shared prior to the meeting, together with Minutes from Hamerton and Steeple Gidding’s Parish Meeting and Winwick Parish Meeting.

Proposal to join with Winwick and Hamerton/Steeple Gidding to produce a joint Neighbourhood Plan – Cllr Hodson proposed and this was seconded by Cllr D’Altilia

Sawtry Neighbourhood Plan – pre-consultation document and open days on 10 December and 20 January

Clerk had made enquiries regarding GDPR requirements and insurance for this project and established that this will be under the Parish Council cover. She recommended that a dedicated email be set up for use by the group. She has requested sight of the budget for the project, as any payments will require approval through the Parish Council meetings.

The next meeting of the Neighbourhood Plan Group, made up of residents of Great, Little Gidding, Hamerton and Winwick, will take place on 3 January 2023.

162.22 Recreation Ground – nothing to discuss

163.22 Review of Gidding News associated projects:

Coat of Arms “vote” – Of the votes received, 47% chose option E. Parishioners will be notified on the next issue of Gidding News.

Text Messaging Service – take up has been slower than expected. A reminder will appear on the next Gidding News.

164.22 Preparation for the Coronation of King Charles III – see 153.22 above

Street Party licence applications deadline is 10/3/2023

Highways Event licence applications deadline is 10/2/2023

165.22 NALC’s Civility and Respect policy – https://www.nalc.gov.uk/our-work/civility-and-respect-project

166.22 Review of noticeboards in the parish – Cllr D’Altilia had received parishioner comments regarding information sharing of Parish events. The Parish Council now only use the noticeboard at the Village Hall, the board at the Rec Field is for information associated with that site. Ownership of the board near the school is not clear, the board is open to the elements and unsuitable for notices. Clerk and Cllr D’Altilia will meet to explore what other means of communication with residents can be implemented.

167.22 Correspondence received since 15^th November 2022:

a) NALC newsletters – dated 22/11 +29/11 re. Events, 23/11 + 30/11+15/12 newsletter, 25/11 Chief Exec bulletin, 14/12 newsletter, 12/12 NALC open letter (forwarded to Councillors)

b) Neighbourhood Alert/ECops etc – email dated 21/11, 22/11,22/11 stolen jewellery, 24/11 Christmas shopping fraud, 28/11+5/12 from the Courts, 6/12 fraud alert, 6/12 Christmas warning, 8/12 999 calls, 12/12 jailed in Cambridgeshire, – also weapons seized. c) Resident’s verbal report to Clerk regarding increase in dog mess, both on footpath and elsewhere in the village. There has been an increase in dog ownership during and since COVID lockdowns and Councillors were aware in the increasing problem throughout the village. The following comment from Huntingdonshire District Council’s website will be included on the next issue of the Gidding News, together with the link to the reporting page (https://forms.huntingdonshire.gov.uk/DOGFOUL/launch) “ Offenders may be issued with a fixed penalty notice of £100 or a fine of up to £1,000 if prosecuted under the Anti-Social Behaviour, Crime and Policing Act 2014.” Also a request for volunteers to empty dog waste bins, as the Parish Council has unused bins in storage due to lack of volunteers to empty them (health and safety briefing will be given).

d) CAPALC email dated 9/12 – monthly update shared prior to meeting

e) Cambs CC email 24/11 Children’s Services newsletter, Think Communities newsletter dated 25/11, flood preparedness events and webinar on 14^th December, 12/12 rights and responsibilities regarding watercourses, Highways Traffic Management training sessions (possible use for Coronation events),

f) Hunts DC email dated 23/11 Warm Spaces grants and more funding for this, and 14/12. 1/12, 25/11 + 6/12 changes to waste collection dates over Christmas/New Year, 2/12 Oxmoor tree planting,

g) Economic Development Huntingdonshire DC invest@huntingdonshire.gov.uk – weekly Business News – 24/11, 1/12, 8/12, 15/12

h) Cambs Acre – 23/11 safer recruitment and regulated activities, November newsletter,

i) Combined Authority Cambridgeshire and Peterborough update 22/11, 5/12, 7/12 Making Connections, 12/12 Have your say on Medium Term financial planning,

j) Parish online – 1 year free subscription with BHIB insurance – signed up but advised we did not qualify for free access, unless we have 3/5 year package deal.

k) Greater Cambridgeshire – 24/11 + 7/12 Making Connections travel consultation – deadline 23 December,

l) Gigaclear – various emails around 22/11 re upgrade of service and enquiry regarding a property in Main Street.

m) response from T Branson & Son and further comments regarding the Milking Slade Lane highways improvements, additional information regarding rural crime and local vandalism. Councillors have noted the comments contained therein.

168.22 Items for next meeting:

Adoption of NALC’s Civility and Respect Policy

Review of Parish Council Policy documents – update and add new policies

Consider Speaker or subject for Annual Parish Meeting in April

Review of grass cutting contract and appointment of contractor

169.22 The next meeting will take place on Tuesday 17^th January 2023

starting at 1930 hours in the Village Hall, Great Gidding.

Meeting closed at 21.20

2022-11-15 Minutes of Great & Little Gidding Parish Council Meeting

By Giddings Clerk on April 4, 2023 / Great Gidding, Little Gidding, Parish council, Parish Council Minutes / Leave a comment

Tags: Great Gidding, Little Gidding, planning applications

2022-11-15 Minutes of Great & Little Gidding Parish Council Meeting

Minutes of the meeting held at Great Gidding Village Hall on Tuesday 15^th November 2022

Present: Cllrs Hodson, Bolton, Hargrave, Moody, and Maciag, County Councillor Gardener and the Clerk. 2 members of the public present – SB for 146.22 and RP for 142.22 (a and b)

134.22 Cllr Hodson, as Chairman, welcomed those present to the meeting.

135.22 Apologies were received from:

District Councillor Tim Alban – attending another meeting

Councillor D’Altilia – work commitment

136.22 Cllr Maciag declared an interest in item 142.22 (c) on the Agenda

137.22 Public & Press participation session with respect to items on the Agenda:

RP regarding planning applications, enquired about the Parish Council role as a consultee and how the Neighbourhood Plan would affect this. Cllr Hodson advised that the Parish Council have an additional set of criteria to consider when responding to an application and that the Neighbourhood Plan was in very early stages and, as yet, would have no effect or bearing on these applications. RP and family live in the neighbouring property and have submitted comments to Hunts DC Planning Department regarding 142.22 (a and b).

SB presented details of the CambsCC pilot scheme for community heating (around 80 houses at Swaffham Prior). County Councillor Gardener advised that Grafham, Perry and Great Staughton had also enquired about this scheme but, on investigation, it was found not to be viable. Cllr Gardener will obtain and forward further details on required criteria for the scheme, and can arrange for Cheryl French, Cambs CC lead on this project, to attend a future meeting. It was agreed that questions regarding forms of heating should be included on the Neighbourhood Plan.

138.22 Minutes of the meeting held on 18^th October 2022 were confirmed as a correct record by Cllr Bolton and seconded by Cllr Maciag – the Clerk will change the comment on 122.22 regarding the Parish Precept that it may “possibly increase in 2024/25”.

139.22 There were no matters arising from those Minutes that will not be discussed as an agenda item.

140.22 Reports from Councillors and Clerk:

Clerk – Gidding News Autumn 2022 had been distributed around the Parish. The coat of arms “vote had attracted 29 votes, this will be added to the December agenda, as will an update on the messaging service, which is now up and running.

Also Luddington/Thurning/Hemington had responded to the proposed application for a communications base station and mast in their parish and had forwarded a copy of their response together with details of an alternative site.

Cllr Gardener – Great Gidding was in a 3km protection zone for Avian Flu as of Monday 14^th November – Clerk had shared this information on the village website, via the text messaging service and via a WhatsApp group on Monday. Details can be found on the DEFRA website and Huntingdonshire District Council – avian flu webpage.

Congestion charge meetings were to be held in St Neots and Huntingdon – dates and venues to follow, there was to be a “dispensation scheme” for visitors to Addenbrookes.

Greater Cambridgeshire partnership had a survey regarding bus services, Cllr Gardener was advising on bus services in West Hunts.

CambsCC future spend consultation was on line.

Great & Little Gidding will remain in North West Cambs following the Parliamentary constituency boundary changes.

Government had made additional funding available for free school meals and activities over the Christmas/New Year holidays

Cllr Gardener will forward his notes for additional details on the above topics.

He left the meeting to attend another.

Cllr Hargrave had attended a Councillor training workshop and found it extremely useful

141.22 FINANCIAL MATTERS:

a) Barclays Bank statements for Parish Council account had been shared prior to the meeting.

b) PAYMENTS – The following were approved for payment by Cllrs Bolton and Maciag.

Who	What for	TOTAL	Invoice includes this VAT amount	Authorised	Authorised
J R Trolove	Wages for September (29 hours)	Xxx	~	JRT
Gidding Charity	Annual allotment rental	400.00	~	JRT
Inkwell Printing	Gidding News	26.00	~	JRT

J Trolove (ZIP Computers) Paid outside of meeting	Repair to laptop	160.00	~	JRT
Firetext	Messaging service	14.40	2.40	JRT
J R Trolove (reimbursement)	Office package for laptop	~	45.00

Clerk’s working hours for October were approved as a total of 36.5

142.22 Planning Applications and Planning matters –

Councillors and Clerk had visited the sites on Saturday 12^th November, with the permission of Milton Estates. Comments and observations had been compiled as a response to each of the applications and will be forwarded to the Planning Department of Hunts DC.

Church Farm and Buildings – deadline 16 November

Full Planning Application for re-development of farmyard to include two barn conversions and two new build dwelling

Church Farm 41 Main Street Great Gidding Huntingdon PE28 5NU

Ref. No: 22/02003/FUL

Comments have been sent to Huntingdonshire District Council, with an Objection to the development that is currently proposed.

new dwelling adjacent to Church Farm House – deadline 22 November

Proposal: Erection of dwelling.
Site Address: Church Farm 41 Main Street Great Gidding
Reference: 22/02002/FUL (ufm10)

Comments have been forwarded to Huntingdonshire District Council, with an Objection to the application that is currently proposed

Dryer Yard – deadline 16 November

Application Number: 22/01317/FUL Case Officer Marie Roseaman

Location: Land Between 65 And 67 Main Street,Great Gidding

Comments have been forwarded to Huntingdonshire District Council, with an Approval to the proposed development.

143.22 Training opportunities for Councillors and Clerk:

Councillor Training (online via ZOOM) – none at present required.

144.22 LHI bid for 2023/2024 – applications invited from 31^st October 2022 – bids to exclude 20MPH zones/limits (which had been proposed for Little Gidding)

Cllr Hodson advised of the proposed scheme for Little Gidding junction. It was also suggested that double yellow lines on one side of Main Street would alleviate some of the traffic problems. Clerk will forward copies of previous LHI bids to Councillors so they have insight on what is involved and how to present the bid.

SEE item (p) of correspondence re. Milking Slade Lane – it was felt that no further signage should be added at present and this may be the subject of a future LHI bid.

SEE item (r) of correspondence re. Main Street – Clerk has responded to TM, the Main Street resident, as there were other questions included in the correspondence.

145.22 Recreation Ground:

MUGA – Cllrs Moody and Hargrave’s report on funding options had highlighted a set of questions regarding evidence/support/impact etc – Clerk will assist them.

Possibility of Lottery Grant application, if match funding required this will have to be addressed. Questions around use of the MUGA, type of sports etc, will be added to the Neighbourhood Plan

146.22 Community heating scheme – see 137.22 above.

147.22Correspondence received since 18^th October 2022:

a) NALC newsletters – dated 19/10 NALC events, 27/10 – 2022 election report,

b) Neighbourhood Alert – email dated 18/10 +24/10 latest from the courts, 25/10 life of a call handler, 25/10 catalytic convertor thefts from car parks, 19/10 – cuckooed?, 21/10 fatal collision at Paston Ridings, 28/10 Burglary warning, 30/10 online reporting, 30/10 celebrate anniversary, 22/10 Community Safety Charter,

d) CAPALC email dated –

e) Cambs CC email dated 19/10 – Flooding information, 31/10 Cambridgeshire Matters Magazine,

f) Hunts DC email dated 20/10 – Health Inequalities, 21/10 Town and Parish Council involvement session – can be viewed on YOUtube, 21/10 Think Communities news, 28/10 CIL funding for local projects, 28/10 Fayre on the Square, Huntingdon starting 12^th November,

g) Economic Development Huntingdonshire DC invest@huntingdonshire.gov.uk – weekly Business News – email dated 20/10, 27/10

h) Royal British Legion – Remembrance Sunday – poppies have been added to the tree guards (thanks to MA). Cllr Moody to attend Remembrance Service (Sunday 13^th starting 10.45AM and present wreath on behalf of Parish Council).

i) Cambs Acre – 18/10 energy advice for Village Halls, 27/10 newsletter,

j) East Anglian Air Ambulance – clothing bank request for site

k) Combined Authority Cambridgeshire and Peterborough update – bus services withdrawn, 28/10 newletter update,

l) Parish online – 1 year free subscription with BHIB insurance – signed up

m) UK Cycling Events – Saturday 4^th March – route comes through Gidding

n) Highways Dept, CambsCC – footpath No 6 enquiry – Clerk had forwarded details of owner to CambsCC and had received a response that they would ask for the lock to be removed.

o) Valuation Office Agency – submission re. Rec Field ownership

p) T H Branson & Son – speeding traffic – Milking Slade Lane

r) email from resident of Main Street re. Coat of arms, previous village plans and speeding in Main Street (20MPH).

132.22 Items for next meeting:

Text messaging service update

Result of Coat of Arms voting

Noticeboards in the Parish

Draft of Local Highways Initiative Bids

133.22 The next meeting will take place on Tuesday 20^th December 2022

starting at 1930 hours in the Village Hall, Great Gidding.

Meeting closed at 21.26

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Neighbourhood Plan – Surveys available soon

After multiple discussions the Neighbourhood Plan team of the Giddings, Winwick and Hamerton have created 4 surveys covering each parish plus the businesses.

Online and printed forms

Online form access

Please complete by 15th May

Thank you

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