GREAT & LITTLE GIDDING PARISH COUNCIL

Parish Council Offices, Village Hall, Main Street, Great Gidding Huntingdon PE28 5NU

Tel 01832 293068-www-thegiddings.org.uk email: giddingspc1@btinternet.com

Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 23^rd April 2013 at 7.30pm.

Present: Cllrs Alexander (Chairman), Hayden, Hodson, Howden, Trolove, Giddens, James, clerk and two members of the public

56.13 Apologies for absence – none received

57.13 Minutes of 19^th March 2013 were agreed and signed

58.13 Matters arising (information only)

59.13 Members declaration of interest for agenda items – none

60.13 Huntingdonshire District Council Green Heart Awards – Michael Trolove had been nominated and the application agreed – clerk to submit entry form

61.13 Visit to HDC offices 12^th April – Cllr Boddington had provided a tour of the new building and an opportunity to see the District Council at work – Cllr Alexander and clerk attended.

62.13 Annual audit appointment of Littlejohn – noted. It was agreed to appoint Steve Wilson to carry out the Internal Audit.

63.13 Huntingdonshire District Council Community Chest Fund – Cllr James had produced a scheme to update the play equipment and provide a seating area at the Recreation Ground.   It was agreed that Cllr James submit the application on behalf of the Parish Council

64.13 Dog fouling has been reported on the Recreation Ground – The management committee have replaced the no dog signs at both entrances.

65.13 Chapel End – the new footway had been completed and the highways department had visited the site with a view to improving the drainage higher up the road.   It was agreed to ask the Post Office van to park outside the Recreation Ground to help alleviate parking issues and to stop verge overrun.

66.13 Parish Council rent for use of village hall – annual payment of £550 agreed

67.13 Street Light replacements to low energy white light, Luddington Road – noted

68.13 Luddington Road repairs – everyone to be encouraged to report the potholes to the CC

69.13 Receipt of Recycling credits from clothing bank £119.85 – it was agreed to set aside these payments for a suitable project

70.13 Representatives reports

Rights of Way – Cllr Giddens reported that the bridle path leading off Luddington Road had been badly rutted.

Tree Warden & Jubilee Wood – Cllr Trolove reported that a tree had been felled in the Baptist Chapel garden but had been informed a replacement is to be planted,

Highways & Police – Repairs to Back Lane would be carried out by the County Council and funded by AWA –Cllr Hayden had no new police update

Finance & Charities – Cllr Hodson had produced the year end budget figures and would be making the charity commission submission in due course

Village Hall & Recreation Ground – Litter appeared to be a problem at the Recreation Ground and the clerk to check if the District Council are emptying the bins

Allotments – one vacancy

Community Liaison –

Julie Byard gave a comprehensive report on the school which has seen an increase in numbers, some staff changes, the running of the Stay and Play on a Thursday morning, links in the village with art classes, village show and the eco club carrying out litter collection in the churchyard.

Rose Foster had attended the meeting to ask the Parish Council to encourage community involvement in the village – It was agreed to include an article in the next Clarion inviting volunteers to look out for ways to take part in helping keep

the village looking tidy, including the churchyard.

71.13 Payment of accounts

Village Hall (hire of office facilities)           £550.00

Henderson – Woodside Arbour                    £435.00 (Charity account)

S Dalley Clerk payment April                      £295.70

Anglian Water Recreation Ground                 £50.72

Anglian Water Allotments                              £18.98(Charity account)

72.13 Planning – no plans received

73.13 Connecting Cambridgeshire update – Cllr Alexander reported on the meeting held on 16^th April – the roll out plan for improved broadband will be announced in the summer.

74.13 Correspondence received

. Community Infrastructure Levy consultation – noted

.Huntingdon Association for Community Transport – Notification of the HACT speaker at the next meeting to be advertised

.Time banking workshop 30^th April, St Ives – noted

.CAPALC affiliation fees 2013-14 of £106.49 – info only as no longer a member

.Introduction of Electronic Consultation for planning related correspondence from Cambridgeshire County Council – noted

GREAT & LITTLE GIDDING PARISH COUNCIL

Parish Council Offices, Village Hall, Main Street, Great Gidding Huntingdon PE28 5NU

Tel 01832 293068-www-thegiddings.org.uk email: giddingspc1@btinternet.com

Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 19^th March 2013 at 7.30pm.

Present:   Cllrs Alexander (Chairman), Giddens, Hodson, Howden, James, Trolove, County Cllr Mcguire, District Cllrs Tuplin, Tysoe, clerk and 1 member of the public

37.13 Apologies for absence were received from Cllr Hayden

38.13 Minutes of 19^th February 2013 were agreed and signed

39.13 Matters arising (information only)

40.13 Members declaration of interest for agenda items

– Cllr Alexander 53.13

41.13 Huntingdonshire District Council Green Heart Awards – it was agreed to nominate Cllr Trolove for the best environmental project category for his ongoing work to improve the village ponds, Jubilee Wood and as Tree Warden

42.13 Clerks Training – SLCC Regional conference £69 and application for 50% bursary.   It was agreed to fund the clerk from the training budget

43.13 Overhanging branches on highway/footway Main Street – it was agreed to write to the homeowner and ask for the branches to be trimmed back.

44.13 Huntingdonshire District Council Community Chest Fund – It was agreed to consider an application for discussion at the next meeting

45.13 Survey of community feedback in relation to Policing in Huntingdonshire – it was agreed that this was for individuals to reply to and not the Parish Council

46.13 Jointly Funded Minor Improvement Scheme for new footway Chapel End – the work had been given the go ahead by the County Council and would start shortly

47.13 Drainage issues Chapel End – Cllr Trolove had taken photographs of the problem and given his recommendation for the lowering of a drain which would then accept the water higher up the lane and help alleviate the flow of water lower down.

48.13 Cambridgeshire ACRE membership renewal £30 (or 5 years for £120) It was agreed to renew membership of £30 for one year

49.13 Receipt of Deed of Dedication and requirement to complete Land Registry documents AN1 & RX1- clerk to action Land Registry forms

50.13 Neighbourhood Watch in Great Gidding – it was agreed to publicise this in the next Clarion and if sufficient interest shown arrange for a public meeting with the PCSO

51.13 Representatives reports

Rights of Way – replacement signs had been erected for the second time by the County Council using more secure fixing

Tree Warden & Jubilee Wood – Newts had been spotted in the new pond at the Jubilee Wood.   Clerk to arrange for the Woodside Arbour to be ordered.

Highways & Police – PCSO Emily Bryant had given a report and answered questions at the Annual Parish Meeting (prior to this meeting)

Finance & Charities S137 £6.98 per elector for 2013/14 was noted.   It was agreed to close current account 2 (lottery fund for pond) and transfer to current account 1 and allocate balance to pond budget

Village Hall & Recreation Ground – replacement doors for the village hall had been ordered.   A key to the Recreation Ground gate had been given to the school and Sawtry Colts (+ grass cutting contractors).   The AGM will be held on 13^th May at 7.30pm.

Allotments – despite the weather all are in good order

Community Liaison – no reports received

52.13 Payment of accounts

Cambridgeshire ACRE membership                £30.00

S Dalley (Flash Drive for PC back up)               £7.99

S Dalley Clerk payment March                      £295.70

Mrs D Garner (Clarion delivery by Molly)      £10.00

53.13 Planning – Application Ref 1300299S73 Variation of condition 2 of Planning Permission 9900454FUL to: the development hereby permitted shall not be sold or otherwise disposed of as a separate residential unit without prior written consent from Local Planning Authority at 59 Main Street, Great Gidding –it was agreed to recommended approval

54.13 Connecting Cambridgeshire update – meeting on 17^th April details of venue awaited

55.13 Correspondence received

. HMR&C Pay As You Earn – Getting your business ready for changes to Pay as You Earn Real Time Information – Cllr Alexander and clerk are making sure this is complied with

. Letter from Hemington, Luddington and Thurning Parish Council concerning the poor surface conditions on Luddington Road – to be forwarded to County Council Highways Department

. Visit to HDC 12^th April at 2pm Cllrs Alexander, James and clerk to attend

Date of next meeting 23^rd April

GREAT & LITTLE GIDDING PARISH COUNCIL

Parish Council Offices, Village Hall, Main Street, Great Gidding Huntingdon PE28 5NU

Tel 01832 293068-www-thegiddings.org.uk email: giddingspc1@btinternet.com

Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 19^th February 2013 at 7.30pm.

Present:   Cllrs Alexander (Chairman), Hodson, Howden, Trolove, Giddens, James and clerk

19.13 Apologies for absence were received from Cllr Hayden, District Cllrs Tuplin and Tysoe

20.13 Minutes of 15^th January 2013 were agreed and signed

21.13 Matters arising (information only)

22.13 Members declaration of interest for agenda items – none

23.13 Grass cutting contract for Recreation Ground and Village Green – quote received from existing contractor CGM and previous contractor Bradgate gave a verbal indication that they could not match this.   CGM had proved to be a reliable contractor in 2012 at a very competitive rate and it was agreed to accept the CGM quote of £58.28 + VAT for the Recreation Ground and £16.94 + VAT for the Village Green.   The specification had not changed with 12 cuts per year.

24.13 Cambridgeshire Future Transport is looking at ways to work with local communities to provide future bus services.   Lydia James agreed to be the Parish Council representative at a briefing session (date to be announced).   A note would also be put in the clarion asking for those who use the bus to contact the Parish Council so that they can be represented.

25.13 Clarion – March 2013 draft issue – it was agreed to publish this and ask Molly Garner to deliver – £10 payment agreed

26.13 Village maintenance – Cllrs were invited to check the village for any maintenance that may be required and this will be an agenda item in April

27.13 Jubilee Wood – donation to Great Gidding Charity of £200 from S137 for contribution towards a Woodside Arbour to commemorate 10 years since planting.   This payment was agreed and clerk to transfer money from PC account directly to Charity account

28.13 Jointly Funded Minor Highway Improvements scheme 2012/13 for Chapel End – correspondence.   The PC had been copied in to an email from one resident to CCC who has objected to the proposed new footway in Chapel End.   The decision as to whether this work goes ahead will be made by the portfolio holder on 7^th March.   Michael Trolove had taken photographs following the recent heavy rain and had identified a problem with a drain in Chapel End.   Photographs and report will be sent to CCC for attention.

29.13 Provision of Grit Bin – Chapel End.   It was agreed not to provide a bin as the PC have adopted a no grit policy.

30.13 Rural broadband – County Council awarded BT contract to roll out better broadband.   It was agreed to contact Annette Thorpe from BT who had attended a meeting in the village hall to ask for any further information available

31.13 Representative reports

Rights of Way – the CCC had provided replacement signs for all those that had gone missing

Tree warden & Jubilee wood –50 trees under the District Council scheme had been planted within the village.

Highways & Police – clerk had reported blocked drain in Main Street and missing County sign on the Luddington Road

Finance & Charities – Council Tax- Precept 2013/14 – Parish Council to receive precept as requested £10,835

Village Hall & Recreation Ground.   The smoke detectors in the hall were being replaced and doors for the office, small meeting room and side room are to be replaced.    It was agreed to visit the Recreation Ground to agree the siting of the QEII commemoration plaque

Allotments – nothing to report

Community Liaison – Cllr Giddens is helping at the school on a voluntary basis.

32.13 Reconciliation of accounts and payment of cheques

S Dalley (clerk)                                                                              £295.70

S Dalley (postage/stamps/copier paper/ key cut)                             £17.38

Great Gidding Charity (S137 donation to woodside arbour)         £200.00

33.13 Planning Application 1300087FUL conservatory and landing extension, 59 Main Street – approved

34.13 Visit to HDC offices to meet staff – date to be arranged for a Friday in April

35.13 Date of Annual Parish Meeting 19^th March at 7pm prior to PC meeting and PCSO will be in attendance.   Notice of this meeting will be in the Clarion and a poster will be placed on the noticeboards.

36.13 Correspondence received

. Email re Grazing Land – it was noted that a parishioner had expressed interest in any grazing land that may become available in the village – to be kept on file

. Parish Paths and Future Partnerships meeting 7^th March – nobody able to attend

. Anglia in Bloom 2013 – it was agreed not to pursue this competition this year

. Register of Members’ Interest – publication on website, it was noted that these are now on the HDC website

. Huntingdonshire Matters invite to ‘From Ideas to Actions’ event 28^th Feb – nobody able to attend

Date of next meeting Tuesday 19^th March at 7.30pm

GREAT & LITTLE GIDDING PARISH COUNCIL

Parish Council Offices, Village Hall, Main Street, Great Gidding Huntingdon PE28 5NU

Tel 01832 293068-www-thegiddings.org.uk email: giddingspc1@btinternet.com

Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 15^th January 2013 at 7.30pm.

Present Cllrs Alexander (Chairman), Hayden (Vice Chairman), Hodson Howden, Trolove, Giddens, James, District Cllr Tysoe and Clerk

1.13 Apologies for absence – none

2.13 Minutes of 18^th December 2012 with amendment were approved and signed

3.13 Matters arising (information only)

4.13 Members declaration of interest for agenda items Cllr James 18.13

5.13 Dispensation Procedure for Councillors to set budget and annual precept.   It was agreed to review this following further information obtained by the clerk attending an SLCC meeting on 22^nd February

6.13 Ash dieback FERA Inspection report had not yet been received

7.13 Common Sense Risk Management of Trees – Cllr Trolove, Tree Warden had read the document and it was agreed that he would continue to carry out an informal inspection of trees on Parish Land – arable field and grazing land.   The VH & RG committee had added the trees on the Recreation Ground to their monthly inspection.

8.13 BT account – the annual line rental had been paid and direct debit would now be a monthly payment plan.

9.13 Jubilee Wood – 10 year commemoration of planting 2013.   Clerk to confirm costing for the Woodside Arbour and fixing posts and bring to the February meeting for approval

10.13 Jointly Funded Minor Highway Improvements scheme 2012/13 for Chapel End.   A letter from one resident had been received objecting to the proposed scheme.   This was discussed and consideration given to the concerns expressed in the letter.   The proposed scheme was however agreed to be an improvement on existing conditions.  A copy of the letter of objection to be sent to the County Council who make final decision to go ahead.

11.13 Fields in Trust –Cllr Alexander and Cllr Hayden signed the Deed of Dedication for QEII status, witnessed by Cllr James.   The Land Registry had amended paperwork for correspondence to be c/o clerk, Great & Little Gidding Parish Council.   Once the paperwork has been signed by Fields in Trust a plaque will be forwarded for installation at the Recreation Ground to commemorate obtaining the status

12.13 Clerks training –for information the clerk will be attending a Society of Local Council Clerks meeting on 22^nd February when a member of HMRC will talk on Real Time PAYE and further information on dispensations will be given

13.13 Representative reports

Rights of Way – Cllr Giddens is working with the County Council to replace missing ROW signs

Tree warden & Jubilee wood  – see 6/7/9.13 above

Highways – an email had been received from a resident in Chapel End asking for this road to be included in the County Council gritting route.   Email to be forwarded to the CC and clerk to send details of 2012-13 gritting route criteria to resident for information.  Chapel End road had received some patch repairs.

Police – Several Cllrs reported recent disturbances in the village and it was agreed that the clerk should write to the Housing Association to keep them informed

Finance & Charities -Cllr Hodson reported that we continue to work within budget

Village Hall & Recreation Ground –The Pavilion had been broken into twice and it was agreed that this should be reported to the police by the VH & RG committee.   The Pavilion is in poor condition and a decision will have to be made shortly as to its removal and whether to consider a replacement.   The monthly inspection of play equipment had brought to light a rotten post on the plank bridge – the post had been removed for safety.   It was discussed whether to repair or replace this equipment and it was agreed to remove and not replace.

Allotments- Several sheds had been broken into and owners have reported this to the police.

Community Liaison – no reports had been received from community groups

14.13 Reconciliation of accounts and payment of cheques

S Dalley (clerk)                                                                  £295.70

Anglian Water (Allotments) (Charity Account)                   £35.40

A Alexander (refund of BT payment)                                £129.00

15.13 Planning – no plans received

16.13 Visit to HDC offices to meet staff Friday 25^th January 2pm – this had been postponed, new date to be given

17.13 Date of Annual Parish Meeting and suggestions for speakers – it was agreed to hold this on 3^rd Tuesday in March (this is also when the PCSO will be attending)

18.13 Correspondence received

. Heavy Commercial Vehicle Strategy (HCV) webpage – Cllrs invited to look at this online with a view to completing the survey

. Grazing Land – a letter had been received from a resident asking that if any grazing land should come up for rent if they could be considered as a tenant – clerk to hold on file.

Date of next meeting  – Tuesday 19^th February 2013