Community

Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 19^th June 2012 at 7.30pm.

Present:   Cllrs Alexander (Chairman), Hodson, Howden, Trolove, Giddens, District Cllr Tuplin and Clerk

District Cllr Tuplin reported on the Huntingdonshire Local Plan to 2036 and the Alconbury Enterprise Zone which will provide 5000 new homes and 8000 jobs

888.12 Apologies for absence – none received

889.12 Election of vice Chairman – deferred to next meeting

890.12 Minutes of 15^th May 2012 were agreed and signed

891.12 Matters arising (information only)

892.12 Members declaration of interest for agenda items – none

893.12 Parish Councillor Vacancy Notice for Co-option.   It was agreed to advertise on the noticeboard

894.12 Allocation of Councillors responsibilities

Rights of Way – Cllr Giddens

Tree Warden – Cllr Trolove

Highways & Police – Cllr Hayden (tbc)

Finance & Charities – Cllr Hodson

Village Hall & Recreation Ground – Cllr Howden

Allotments – Cllr Howden

School Liaison – Cllr Alexander

895.12 Accounts Audit Commission Annual return amendment and Internal Auditors report – observations were noted but no further action required

896.12 Financial Regulations annual review – it was agreed to amend all reference to Accounts and Audit (England) Regulations from 2003 and 2006 to 2011.   Para 11.1(h)(a) amend’ obtain 3 quotations’ to’ strive to obtain 3 quotations’

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897.12 Risk Management annual review. It was agreed to produce a Grievance Policy.

898.12 Jubilee event reports – Saturday 2^nd June dinner dance in the village hall had been successful. The Sunday 3^rd coffee morning and tree planting at the Jubilee Wood was successful despite the inclement weather.   The Monday 4^th picnic and games at the Recreation field was also successful.   All those helping to organise these event are to be congratulated.   The 7 bottles of wine left over from the 4th to be donated to the Annual picnic in the wood on 24^th June.   The Alexanders and Troloves had represented the village at HM Queens Diamond Jubilee Picnic at Burghley House on Wed 13^th June

899.12 Report on visit by CC Tree Warden to village.   Two trees in Gains Lane had been identified as needing to be taken down and the CC would carry out this work in due course

900.12 Back up of PC laptop –clerk to seek advice from PCok who programmed the laptop as to the best system to use to back up work

901.12 Reconciliation of accounts and payment of cheques

S Dalley (clerk)                                                                  £295.70

AON Ltd (insurance)                                                         £512.29

Stancombe Fencing (Recreation Ground                           £408.00

J R Trolove (Jubilee Picnic)                                                 £89.94

Nene Valley Brewery (Jubilee Picnic)                                 £81.60

CGM grass cutting 4 cuts                                                   £171.32

Canalbs Ltd (internal audit)                                                  £96.00

Rental of Village Hall for PC office                                   £550.00

HDC electoral services                                                       £105.00

BT Direct Debit                                                                  £134.17

Anglian Water (Charity Account                                          £40.56

902.12 Village Hall & Recreation Ground accounts to be audited and presented at next meeting

903.12 Annual Appraisal for the clerk had been completed

904.12 Planning – application 1200677FUL wind turbine, Grange Farm, Gidding Rd, Sawtry had been withdrawn.   Cllr Giddens had agreed to attend the Town/Parish Planning forum on 25^th June at HDC.   Cllr Trolove reported on the work at the sewerage treatment works and the reassurance that the road and verge would be reinstated on completion.

905.12 Local Minor Improvements bid – reserve scheme if sufficient funding available

906.12 Consultation on appointment of external auditor of Littlejohn LLP for five years-no comment

907.12 Rural Broadband meeting 22^nd June 2012- Posters had been placed on noticeboard and website plus leaflets through all houses.   Presentation by BT at 7pm with MP in attendance

907.12 Correspondence received

Connecting Cambridgeshire – support the CC Broadband Campaign

Minutes of the Annual General Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 15^th May 2012 at 7.30pm.

Present: Cllrs Alexander, Giddens, Hodson, Howden Trolove, County Cllr McGuire and Clerk

Councillors Declaration of Acceptance of Office were completed.

872.12 Election of Chairman – Cllr Alexander was nominated and all agreed

873.12 Election of vice Chairman – deferred to next meeting

874.12 Apologies for absence – none received

875.12 Minutes of 17^th April 2012 were agreed and signed

876.12 Matters arising (information only)

877.12 Members declaration of interest for agenda items – none

878.12 Annual Review

Allocation of Councillor responsibilities to be confirmed at June meeting

Standing Orders – to be emailed to councillors – agreement at July meeting

Financial Regulations – to be emailed – agreement at June meeting

Assets Register – clerk to amend office equipment and add viewing platform

Risk Management – email – agreement June meeting

Staff Appraisal – Cllr Alexander and Giddens to action before June meeting

Insurance – renewal quote from AON of £512.29 accepted (add viewing platform)

Councillor Registration of Financial and Other Interests – completed by all present

879.12 Accounts Audit Commission Annual return

Section 2 completed Chairman and clerk signed section 1 & 2

880.12 Parish Field, Winwick Road – letter received from tenant requesting a reduction in the rent increase.   This was discussed but the increase was agreed to be fair in view of the length of time the present rate had been held – clerk to reply

881.12 Uncontested Parish Council Election vacancy – As Mr Hill did not stand for re-election there is a vacancy which can be filled by co-option

882.12 Housing Needs Survey report – examples of other sites.   This was discussed but agreed that there was not enough demand to warrant this scheme at the present time

883.12 Reconciliation of accounts and payment of cheques was agreed

S Dalley (clerk)                                                                  £295.70

Bradgate Fencing (grass cutting)                                        £127.50

Catalyst (Lottery Fund)                                                       £792.00

M Trolove (Jubilee Tree)                                                       £39.94 (inc VAT)

884.12 Village Hall & Recreation Ground accounts – to be presented at June meeting

885.12 Jubilee Celebrations – all three events are going to plan.   Clerk had been asked to write to the Deputy Lord Lieutenant to confirm his acceptance to take part in the tree planting ceremony at the Jubilee Wood on 3^rd June – confirmation received

886.12 Planning – Variation of condition to extend date of 8-bay mobile classroom and covered walkway until 31/08/17. Notification of TPO on alder tree at 47 Main Street

887.12 Correspondence received

Huntingdonshire Local Plan to 2036 invite to meeting 22^nd May 2012 – District Cllr to be asked to report back to next meeting

Review of Neighbourhood Forums- views on proposal by 8^th June 2012 – proposed smaller areas were favoured but it was felt that only one meeting per year was required with other meetings being called if necessary

Street Lighting briefing – Huntingdon Town Hall 7 – 8.30pm 11^th June 2012 – Cllr Hayden to be invited to attend