GREAT & LITTLE GIDDING PARISH COUNCIL

Parish Council Offices, Village Hall, Main Street, Great Gidding Huntingdon PE28 5NU

Tel 01832 293068-www-thegiddings.org.uk email: giddingspc1@btinternet.com

Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 18^th June 2013 at 7.30pm.

 

Present: Cllrs Alexander (chairman), James (vice chairman), Hayden, Hodson, Howden, Giddens and Trolove, County Cllr Bywater, District Cllr Tuplin and clerk

 

100.13 Apologies for absence – none

101.13 Minutes of 21^st May 2013 were agreed and signed

102.13 Matters arising (information only)

103.13 Members declaration of interest for agenda items – Cllr Howden item 117.13 (1)

104.13 Acceptance of office forms – all Councillors signed a new form as recommended by the internal auditor

105.13 Update from County and District Councillors – Cllr Bywater offered to find out more about the proposed cut in bus service.   Cllr Tuplin spoke on the Draft Local Plan and answered questions

106.13 Huntingdonshire District Council Green Heart Award – Cllr Michael Trolove had been awarded runner up Green Champion of the Year for 2013

107.13 Clerks Appraisal – Cllr Alexander had carried out an appraisal and would be writing up the annual report for signing.   It was noted that the archives are still missing minutes of 17^th January, 9^th May, 31^st May and 27^th September 2006 and Cllr Hayden was requested to see if he could supply any of these.

108.13 Standing Orders review – Cllr James had read these and no amendments were recommended – all agreed

109.13 Risk management review – Cllr Howden will bring his recommendations to the next meeting

110.13 Pond maintenance schedule – Apart from building up a reserve for dredging the ponds in the future no other schedule of maintenance was required at this time.   This also prompted discussion on marking the village ‘pound’ and it was agreed to meet at this location at 7.15pm on Tuesday 16^th July prior to the Parish Council meeting

111.13 Fields in Trust plaque – notification that the sign is to be replaced had been received as there was a manufacturing fault.

112.13 Clarion June – minor amendments were made to the draft and it was agreed to ask Molly Garner to deliver again with Cllr James offering to deliver to Little Gidding and outlying properties

113.13 Internal Audit Report – A clear report had been received with observations on the need for a Lone Working and Grievance Policy – clerk to research and report back to next meeting

114.13 Allocation of Councillor Responsibilities

Rights of Way – Cllr Giddens reported that two signs had gone missing

Tree Warden & Jubilee Wood – Cllr Trolove had installed the wood side arbour

Highways & Police – Cllr James

Finance & Charities – Cllr Hodson

Village Hall & Recreation Ground – Cllr Howden – Replacement UPVC doors to village hall had been ordered.  Wicksteed report highlighted the deterioration of the first part of the wooden adventure trail (Cllr James awaiting notification of grant award from HDC)

Allotments – Cllr Howden – one on the waiting list

Community Liaison – Cllr Alexander

116.13 Payment of accounts

Canalbs Ltd (internal audit)                              £80.50

S Dalley (stamps and copier paper)                     £9.99

S Dalley Clerk payment June                           £295.70

M Trolove (metal stakes for arbour)                  £27.96 Charity

Catalyst (web hosting)                                      £112.68

CGM grass cutting                                            £180.53

117.13 Planning

1.1300603FUL Erection of conservatory, 9 Main Street – recommend approval

2.1300716FUL Redevelopment of site, 76 Main Street- recommend approval subject to consideration being given to the impact on 70 Main Street especially in relation to the siting of windows

3.1300831LBC Extension and alterations inc vehicular access The Mill, Mill Road – recommend approval

4. Deterioration of farmhouse 61 Main Street – it was agreed to write again expressing concern over the loose roof tiles on the farmhouse and the hazard posed to pedestrians and vehicles.

118.13 Village maintenance – noticeboards Cllr Hayden agreed to refurbish the noticeboard near his property and Cllr James agreed to assess the work on the noticeboard outside the school

119.13 Connecting Cambridgeshire update – it was noted that the map of the first roll out programme did not include the Giddings

120.13 Correspondence received. HDC Draft Local Plan was available to view at the Old School, Green End Road, Sawtry on Wednesday 26^th June 2-8pm

GREAT & LITTLE GIDDING PARISH COUNCIL

Parish Council offices, Village Hall, Main Street, Great Gidding, Huntingdon PE28 5NU

Tel 01832 293068  www.thegiddings.org.uk email giddingspc1@btinternet.com

Minutes of the ANNUAL GENERAL MEETING OF GREAT & LITTLE GIDDING PARISH COUNCIL held on Tuesday 21^st May 2013 at 7.30pm in the Village Hall.

Present: Cllrs Alexander, Howden, James, Trolove, Hodson and Giddens, County Cllr Bywater, District Cllr Tysoe, HACT representative, 13 members of the public and clerk

75.13   Election of Chairman 2013/2014 – it was proposed by Cllr Hodson and seconded by Cllr Trolove that Cllr Alexander be re-elected as Chairman – all agreed

76.13   Cllr Alexander signed  Chairman’s Declaration of Acceptance of Office

77.13   Election of Vice Chairman 2013/2014 – it was proposed by Cllr Trolove and seconded by Cllr Hodson that Cllr James be elected to vice Chairman – all agreed

78.13  Cllr James signed Councillors Declarations of Acceptance of office

79.13   Apologies for absence – none received

80.13   Member’s declaration of Disclosable Pecuniary interest for items on the agenda – none

81.13  A representative from Huntingdonshire Association for Community Transport gave a presentation on this door to door service for people in rural locations and answered questions from members of the public and Cllrs.    The Parish Council agreed to put an article in the next Clarion to help inform everyone of this service

82.13 County Cllr Bywater introduced himself and spoke about the street light replacement scheme and encouraged everyone to report potholes to the County Council either via the website or telephone. District Cllr Tysoe spoke about the need to promote and use ‘One Leisure’ in Sawtry and about the Broadband roll out programme which has yet to be announced.

83.13 Minutes of the meeting held on 23^rd April 2013 were agreed and signed

84.13   Matters arising from the minutes (information only)

85.13   Review of Standing Orders – Cllr James agreed to review for next meeting

86.13   Review of Financial Regulations – Cllr Hodson recommended no change to the regulations – all agreed.   He did however suggest transferring the PC deposit account into an active saver account to take advantage of a better interest rate – all agreed.

87.13   Staff Appraisal – Cllr Alexander and Cllr Giddens to agree a date with the clerk.

88.13   Approval of the Councils variable Direct Debit for the financial year 2013/2014 for BT – Billing was now monthly and not quarterly and the Broadband payment is £12.70 per month plus cost of calls.   All agreed

89.13   Review Risk Management – Cllr Howden agreed to review for next meeting

90.13   Review Insurance – it was agreed to accept the renewal AON £487.49 – clerk to remove suspension bridge from list of play equipment

91.13   Review asset register – Cllr Hodson had reviewed this and all agreed

92.13   Audit Commission Annual return –  Section 2 was completed and the Chairman and clerk signed section 1 and 2.

93.13   Dispensation to allow councillors to set the annual precept – the clerk completed and signed the form to allow the council to set the precept for their term of office – 3 years

94.13   Land registration paperwork for Fields in Trust status – clerk had obtained the necessary information to complete the paperwork and submit to the Land registry with a certified copy of the Deed of Dedication.

95.13   Real Time PAYE – the clerk is operating the new system

96.13  Reconciliation of accounts and payment of cheques agreed

S Dalley (clerk)                                                                £295.70

CGM grass cutting                                                          £180.53

Land Registry   AN1 RX1 2 x £40                                     £80.00

 

97.13. Funding request for event during Gala week – a request had been received from Julie Trolove for help with funding for an event planned for Wednesday 10^th July, during the Gidding’s Gala Week.   The event will be open to all residents of the Giddings and to school children.  It will be a games event at the village hall with a bouncy castle (£95) additional Insurance cover (£50) and soft drinks and snacks.   The Parish Council agreed to fund the event up to £150 subject to receipt of invoices for payment or reimbursement.

98.13  Village Hall & Recreation Ground AGM minutes – It was noted the three existing members had given notice that they will be retiring at the 2014 AGM.   Notice of this will be included in the Clarion asking for volunteers to join the committee with a view to taking over next year.

99.13. Correspondence received

.Town/Parish Council Planning Forum 18^th June, Pathfinder House – this was the same day as the June Parish Council meeting – other dates and venues to be looked at.

.CPRE Housing Policy Note – noted

.Local Infrastructure Needs return form by 31^st May – none registered

.Cambridgeshire Bobby Scheme – noted

.Grass cutting: Public Rights of Way – note for the Clarion

.Cambridgeshire Future Transport  potential impact on villages – awaiting details of meeting, Cllr James agreed to attend

GREAT & LITTLE GIDDING PARISH COUNCIL

Parish Council Offices, Village Hall, Main Street, Great Gidding Huntingdon PE28 5NU

Tel 01832 293068-www-thegiddings.org.uk email: giddingspc1@btinternet.com

 

Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 23^rd April 2013 at 7.30pm.

 

Present: Cllrs Alexander (Chairman), Hayden, Hodson, Howden, Trolove, Giddens, James, clerk and two members of the public

 

56.13 Apologies for absence – none received

57.13 Minutes of 19^th March 2013 were agreed and signed

58.13 Matters arising (information only)

59.13 Members declaration of interest for agenda items – none

60.13 Huntingdonshire District Council Green Heart Awards – Michael Trolove had been nominated and the application agreed – clerk to submit entry form

61.13 Visit to HDC offices 12^th April – Cllr Boddington had provided a tour of the new building and an opportunity to see the District Council at work – Cllr Alexander and clerk attended.

62.13 Annual audit appointment of Littlejohn – noted. It was agreed to appoint Steve Wilson to carry out the Internal Audit.

63.13 Huntingdonshire District Council Community Chest Fund – Cllr James had produced a scheme to update the play equipment and provide a seating area at the Recreation Ground.   It was agreed that Cllr James submit the application on behalf of the Parish Council

64.13 Dog fouling has been reported on the Recreation Ground – The management committee have replaced the no dog signs at both entrances.

65.13 Chapel End – the new footway had been completed and the highways department had visited the site with a view to improving the drainage higher up the road.   It was agreed to ask the Post Office van to park outside the Recreation Ground to help alleviate parking issues and to stop verge overrun.

66.13 Parish Council rent for use of village hall – annual payment of £550 agreed

67.13 Street Light replacements to low energy white light, Luddington Road – noted

68.13 Luddington Road repairs – everyone to be encouraged to report the potholes to the CC

69.13 Receipt of Recycling credits from clothing bank £119.85 – it was agreed to set aside these payments for a suitable project

70.13 Representatives reports

Rights of Way – Cllr Giddens reported that the bridle path leading off Luddington Road had been badly rutted.

Tree Warden & Jubilee Wood – Cllr Trolove reported that a tree had been felled in the Baptist Chapel garden but had been informed a replacement is to be planted,

Highways & Police – Repairs to Back Lane would be carried out by the County Council and funded by AWA –Cllr Hayden had no new police update

Finance & Charities – Cllr Hodson had produced the year end budget figures and would be making the charity commission submission in due course

Village Hall & Recreation Ground – Litter appeared to be a problem at the Recreation Ground and the clerk to check if the District Council are emptying the bins

Allotments – one vacancy

Community Liaison –

 

Julie Byard gave a comprehensive report on the school which has seen an increase in numbers, some staff changes, the running of the Stay and Play on a Thursday morning, links in the village with art classes, village show and the eco club carrying out litter collection in the churchyard.

 

Rose Foster had attended the meeting to ask the Parish Council to encourage community involvement in the village – It was agreed to include an article in the next Clarion inviting volunteers to look out for ways to take part in helping keep

the village looking tidy, including the churchyard.

 

 

71.13 Payment of accounts

Village Hall (hire of office facilities)           £550.00

Henderson – Woodside Arbour                    £435.00 (Charity account)

S Dalley Clerk payment April                      £295.70

Anglian Water Recreation Ground                 £50.72

Anglian Water Allotments                              £18.98(Charity account)

72.13 Planning – no plans received

73.13 Connecting Cambridgeshire update – Cllr Alexander reported on the meeting held on 16^th April – the roll out plan for improved broadband will be announced in the summer.

74.13 Correspondence received

. Community Infrastructure Levy consultation – noted

.Huntingdon Association for Community Transport – Notification of the HACT speaker at the next meeting to be advertised

.Time banking workshop 30^th April, St Ives – noted

.CAPALC affiliation fees 2013-14 of £106.49 – info only as no longer a member

.Introduction of Electronic Consultation for planning related correspondence from Cambridgeshire County Council – noted

GREAT & LITTLE GIDDING PARISH COUNCIL

Parish Council Offices, Village Hall, Main Street, Great Gidding Huntingdon PE28 5NU

Tel 01832 293068-www-thegiddings.org.uk email: giddingspc1@btinternet.com

 

Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 19^th March 2013 at 7.30pm.

 

Present:   Cllrs Alexander (Chairman), Giddens, Hodson, Howden, James, Trolove, County Cllr Mcguire, District Cllrs Tuplin, Tysoe, clerk and 1 member of the public

 

37.13 Apologies for absence were received from Cllr Hayden

38.13 Minutes of 19^th February 2013 were agreed and signed

39.13 Matters arising (information only)

40.13 Members declaration of interest for agenda items

– Cllr Alexander 53.13

41.13 Huntingdonshire District Council Green Heart Awards – it was agreed to nominate Cllr Trolove for the best environmental project category for his ongoing work to improve the village ponds, Jubilee Wood and as Tree Warden

42.13 Clerks Training – SLCC Regional conference £69 and application for 50% bursary.   It was agreed to fund the clerk from the training budget

43.13 Overhanging branches on highway/footway Main Street – it was agreed to write to the homeowner and ask for the branches to be trimmed back.

44.13 Huntingdonshire District Council Community Chest Fund – It was agreed to consider an application for discussion at the next meeting

45.13 Survey of community feedback in relation to Policing in Huntingdonshire – it was agreed that this was for individuals to reply to and not the Parish Council

46.13 Jointly Funded Minor Improvement Scheme for new footway Chapel End – the work had been given the go ahead by the County Council and would start shortly

47.13 Drainage issues Chapel End – Cllr Trolove had taken photographs of the problem and given his recommendation for the lowering of a drain which would then accept the water higher up the lane and help alleviate the flow of water lower down.

48.13 Cambridgeshire ACRE membership renewal £30 (or 5 years for £120) It was agreed to renew membership of £30 for one year

49.13 Receipt of Deed of Dedication and requirement to complete Land Registry documents AN1 & RX1- clerk to action Land Registry forms

50.13 Neighbourhood Watch in Great Gidding – it was agreed to publicise this in the next Clarion and if sufficient interest shown arrange for a public meeting with the PCSO

 

51.13 Representatives reports

Rights of Way – replacement signs had been erected for the second time by the County Council using more secure fixing

Tree Warden & Jubilee Wood – Newts had been spotted in the new pond at the Jubilee Wood.   Clerk to arrange for the Woodside Arbour to be ordered.

Highways & Police – PCSO Emily Bryant had given a report and answered questions at the Annual Parish Meeting (prior to this meeting)

Finance & Charities S137 £6.98 per elector for 2013/14 was noted.   It was agreed to close current account 2 (lottery fund for pond) and transfer to current account 1 and allocate balance to pond budget

Village Hall & Recreation Ground – replacement doors for the village hall had been ordered.   A key to the Recreation Ground gate had been given to the school and Sawtry Colts (+ grass cutting contractors).   The AGM will be held on 13^th May at 7.30pm.

Allotments – despite the weather all are in good order

Community Liaison – no reports received

 

52.13 Payment of accounts

Cambridgeshire ACRE membership                £30.00

S Dalley (Flash Drive for PC back up)               £7.99

S Dalley Clerk payment March                      £295.70

Mrs D Garner (Clarion delivery by Molly)      £10.00

 

53.13 Planning – Application Ref 1300299S73 Variation of condition 2 of Planning Permission 9900454FUL to: the development hereby permitted shall not be sold or otherwise disposed of as a separate residential unit without prior written consent from Local Planning Authority at 59 Main Street, Great Gidding –it was agreed to recommended approval

54.13 Connecting Cambridgeshire update – meeting on 17^th April details of venue awaited

55.13 Correspondence received

. HMR&C Pay As You Earn – Getting your business ready for changes to Pay as You Earn Real Time Information – Cllr Alexander and clerk are making sure this is complied with

. Letter from Hemington, Luddington and Thurning Parish Council concerning the poor surface conditions on Luddington Road – to be forwarded to County Council Highways Department

. Visit to HDC 12^th April at 2pm Cllrs Alexander, James and clerk to attend

Date of next meeting 23^rd April

GREAT & LITTLE GIDDING PARISH COUNCIL

Parish Council Offices, Village Hall, Main Street, Great Gidding Huntingdon PE28 5NU

Tel 01832 293068-www-thegiddings.org.uk email: giddingspc1@btinternet.com

Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 19^th February 2013 at 7.30pm.

 

Present:   Cllrs Alexander (Chairman), Hodson, Howden, Trolove, Giddens, James and clerk

19.13 Apologies for absence were received from Cllr Hayden, District Cllrs Tuplin and Tysoe

20.13 Minutes of 15^th January 2013 were agreed and signed

21.13 Matters arising (information only)

22.13 Members declaration of interest for agenda items – none

 

23.13 Grass cutting contract for Recreation Ground and Village Green – quote received from existing contractor CGM and previous contractor Bradgate gave a verbal indication that they could not match this.   CGM had proved to be a reliable contractor in 2012 at a very competitive rate and it was agreed to accept the CGM quote of £58.28 + VAT for the Recreation Ground and £16.94 + VAT for the Village Green.   The specification had not changed with 12 cuts per year.

 

24.13 Cambridgeshire Future Transport is looking at ways to work with local communities to provide future bus services.   Lydia James agreed to be the Parish Council representative at a briefing session (date to be announced).   A note would also be put in the clarion asking for those who use the bus to contact the Parish Council so that they can be represented.

 

25.13 Clarion – March 2013 draft issue – it was agreed to publish this and ask Molly Garner to deliver – £10 payment agreed

 

26.13 Village maintenance – Cllrs were invited to check the village for any maintenance that may be required and this will be an agenda item in April

 

27.13 Jubilee Wood – donation to Great Gidding Charity of £200 from S137 for contribution towards a Woodside Arbour to commemorate 10 years since planting.   This payment was agreed and clerk to transfer money from PC account directly to Charity account

28.13 Jointly Funded Minor Highway Improvements scheme 2012/13 for Chapel End – correspondence.   The PC had been copied in to an email from one resident to CCC who has objected to the proposed new footway in Chapel End.   The decision as to whether this work goes ahead will be made by the portfolio holder on 7^th March.   Michael Trolove had taken photographs following the recent heavy rain and had identified a problem with a drain in Chapel End.   Photographs and report will be sent to CCC for attention.

 

29.13 Provision of Grit Bin – Chapel End.   It was agreed not to provide a bin as the PC have adopted a no grit policy.

 

30.13 Rural broadband – County Council awarded BT contract to roll out better broadband.   It was agreed to contact Annette Thorpe from BT who had attended a meeting in the village hall to ask for any further information available

 

31.13 Representative reports

Rights of Way – the CCC had provided replacement signs for all those that had gone missing

Tree warden & Jubilee wood –50 trees under the District Council scheme had been planted within the village.

Highways & Police – clerk had reported blocked drain in Main Street and missing County sign on the Luddington Road

Finance & Charities – Council Tax- Precept 2013/14 – Parish Council to receive precept as requested £10,835

Village Hall & Recreation Ground.   The smoke detectors in the hall were being replaced and doors for the office, small meeting room and side room are to be replaced.    It was agreed to visit the Recreation Ground to agree the siting of the QEII commemoration plaque

Allotments – nothing to report

Community Liaison – Cllr Giddens is helping at the school on a voluntary basis.

 

32.13 Reconciliation of accounts and payment of cheques

S Dalley (clerk)                                                                              £295.70

S Dalley (postage/stamps/copier paper/ key cut)                             £17.38

Great Gidding Charity (S137 donation to woodside arbour)         £200.00

33.13 Planning Application 1300087FUL conservatory and landing extension, 59 Main Street – approved

 

34.13 Visit to HDC offices to meet staff – date to be arranged for a Friday in April

35.13 Date of Annual Parish Meeting 19^th March at 7pm prior to PC meeting and PCSO will be in attendance.   Notice of this meeting will be in the Clarion and a poster will be placed on the noticeboards.

 

36.13 Correspondence received

. Email re Grazing Land – it was noted that a parishioner had expressed interest in any grazing land that may become available in the village – to be kept on file

 

. Parish Paths and Future Partnerships meeting 7^th March – nobody able to attend

 

. Anglia in Bloom 2013 – it was agreed not to pursue this competition this year

 

. Register of Members’ Interest – publication on website, it was noted that these are now on the HDC website

 

. Huntingdonshire Matters invite to ‘From Ideas to Actions’ event 28^th Feb – nobody able to attend

 

 

Date of next meeting Tuesday 19^th March at 7.30pm