2014 08 Minutes of August 19th Parish Council Meeting

By on November 3, 2014   /   Parish Council Minutes, Uncategorized   /   Leave a comment

Minutes of the Parish Council meeting held on Tuesday 19th August 2014 at 7.30pm in the Village Hall

Present

Chair:              Andrew Alexander

Councillors:   Rachel Giddens, Robin Hayden, Chris Howden, Lydia James,

Clerk:              Caroline Bradley

C Councillor: Simon Bywater

Members of the public:     1

379.14         Chair’s Welcome

380.14         Apologies and reasons for absence

Cllr Trolove and Cllr Hodson sent apologies and reasons for their absence and these were accepted by the Parish Council (PC).

381.14         Member’s declaration of Disclosable Pecuniary Interests

Ref: 388.14 Continued discussion of Planning Application 1401099FUL, 48 Main Street. The PC recognised and discussed the fact that they all had an interest in this item because they were all Trustees of the village hall.  As discussed and unanimously agreed, previously, in agenda item 368.14, given the nature of a small PC, all Cllrs would remain and discuss the planning application.

Ref: 388.14 Planning Application 1401066FUL, 87 Main Street. It was recognised that all Cllrs were, ‘friendly’, with Cllr Trolove, however, given the nature of a small PC, it was agreed that all Cllrs would remain to discuss this planning application and verbally declared that they would not personally gain from the decision made by the PC regarding the planning application.

382.14         Public and press participation session with respect to items on the agenda

Member of the public addressed the PC with concerns regarding street lighting in Chapel End, between house numbers 3 and 5, agenda item 389.14. Communications between both parties had already begun before the meeting.  The PC decided to address this item at that moment, for the convenience of the member of the public.  There was a brief discussion and the member of the public was advised to contact Balfour Beatty as a concerned resident and it was requested that the Clerk and C Cllr Simon Bywater be copied in and kept abreast of future discussions.  C Cllr Bywater provided the member of the public with his details.  The member of the public was satisfied and at this point left the room.

383.14         To confirm and accept minutes of 15th July 2014

Darren Tysoe was referred to, incorrectly, as County (“C”) Councillor and not District (“D”) Councillor and his name was spelt as “Tyscoe”, incorrectly.  The Clerk had also reported in agenda item 371.14, that the Rights of Way Cllr had been corresponding with, “Simon Bywater”, when it should have read, “Simeon Carroll”.

Agenda items were amended and initialled by the Chair and the PC unanimously agreed these to be a true record of events.

384.14         Matters arising from minutes (information only)

None, other than those already on the agenda to be addressed.

385.14         Clerk’s Report

CAPALC training report to follow by next meet.

Meet with CATALYST delayed. New meet to be arranged and Chair requested Chair of Village Hall and Rec. Ground be included.  Clerk to action.

New paper supplier, cheaper (-£0.50), however, still satisfactory product.

List of governing powers now filed in office for reference.

School ‘parking’, letter of thanks, sent.

School governing body meetings attendee – Clerk to request permission of attendance of Cllr Howden.

ILCA training – Clerk informed that she was out of time to apply for bursary (April 2014). PC unanimously agreed to pay £99 plus VAT for Clerk to attend.  Clerk to action.

Outlook- Clerk informed that she had lost a day’s work to problems with Outlook, now resolved. She added that she now had a password to allow access via other ports should the office laptop become out of action.

Clerk informed that she had previously had a discussion with the Chair regarding shared drives to allow Cllrs access to files. Clerk requested to gather information from other PCs for advice and report back.

It was requested by a Cllr that C Cllr Bywater be allowed to communicate his information at this point.

He advised that Children’s Services were recently reviewed by Ofsted and were awarded the grading of, ‘Good’. He added that he was now a Champion for Child Poverty forming strategies for helping under privileged children.  Lastly, he communicated that the 4 million cost to build Cambridgeshire Fire Station had recently been offset by the sale of the flats situated above the station.  It was reported that a profit had actually been made.

The PC thanked C Cllr Bywater for his hard work and at this point he left the room.

386.14         Implications of Disclosable Pecuniary Interests following Internal Audit

Clerk confirmed that the PC were acting correctly with regards to Disclosable Pecuniary Interests, as per information gained from the Society of Local Council Clerks (SLCC).

387.14         Correspondence received inc:-

Safe+Well – PC agreed for poster to go onto noticeboards

Glasdon brochure – to be filed

Hallmark Green Power re wind turbine – no action

Give as you Live – Clerk requested to look into the allowance of advertising for profit on PC websites and report back

Streetlife community website – no action

Planning for Climate Change Conference – no action

Fixing the price of oil – no action

Anglia in Bloom Awards invitation – no takers, clerk to advise

eCops Distraction Theft and Scam calls – Clerk advised that she had put on noticeboards, website and shop window and would continue to do this, ongoing

Connecting Cambridgeshire – advice only, no action

The Directory of Grant Making Trusts – no action

Improving Older People’s Healthcare – no action

388.14         Planning inc:-

Continuing discussion of Application 1401099FUL 48 Main Street –

Chair read aloud letter from David Hartley (Architect) and advised that the original planning application had not been approved by Huntingdonshire District Council (HDC), due to lack of information. He suggested he check the PCs archived documents for information relating to the boundary and advised that he would forward a letter to the PC from an interested neighbour.

Application 1401066FUL 87 Main Street, now including aboricultural report – APPROVED

Application 1401050FUL 59 Main Street – APPROVED

Clerk to communicate decisions and reasoning back to HDC. Reasoning attached.

389.14         Health and Safety matters

Response to Street Lighting in Chapel End detailed above, 382.14.

Drainage soak away matter deferred to the next meeting.

390.14         Communication from District and County Cllrs

Apologies from DC Tuplin. Communication from C Cllr Bywater, 385.14.

391.14         Communication from Parish Councillors

Cllr responsible for Trees was not in attendance.

Cllr responsible for Rights of Way reported that she believed that the bridleway off Winwick Road had finally been cleared. She added that the surface was still poor, as it always had been.  She reported that she had noticed that the new surface of Ludington Road to the brook was covered in dog mess and suggested the PC put up a dog fouling notice to prevent this.  Clerk to investigate styles and costings and report back.  Lastly, she reported that there was a need to clear styles.

Cllr responsible for Highways/Police/Public Transport reported that she had seen the draft report regarding Cambridgeshire Future Transport (CFT). Although, not official, she understood that there might be a Mon-Fri service picking up at Great Gidding at 9.45am, arriving at Huntingdon at 10.30am.  She added that she expected the once a month Peterborough service to be stopped.  The PC thanked Cllr James for her contribution to a successful outcome.

The Trustee responsible for Farm Business Tenancy/Grazing Land had nothing new to report.

392.14         Communication from Village Hall and Recreation Ground Charity Committee

Clerk reported that, ongoing, she intended to email round minutes of the charity meets ahead of the PC meeting. Chair, (PC representative at committee meetings), communicated that a member of the committee had had to resign.  Clerk reported that she had been unable to locate the Financial Regulations for the committee and Chair offered to take this task on.

393.14         Village Hall notice board replacement

Chair advised that the Clerk had investigated various options, however, the budgeted £200.00 was not enough to purchase a big enough board. Chair to continue to investigate and report back.  Clerk suggested the PC create a Facebook page to improve communication within the village.  A Cllr advised that there was one already created.  Clerk to investigate and report back.

394.14         Anglian Water, continued discussion regarding water pressure issues

Clerk read aloud a response from Anglian Water regarding how leaks are reported. The PC appeared deflated by the response and unanimously decided to be mindful of future leaks and to review again if it was felt necessary.

395.14         Gains Lane resurfacing

Clerk informed the PC that Tony King at Cambridgeshire County Council (CCC) had advised that it was just the bottom of Gains Lane that would be, ‘made good’, not the whole road. She added that she would be doing a walk of the village with Tony in September.

396.14         Siting of benches on recreation ground

To be discussed once informed by the Village Hall and Recreation Ground Committee had made their recommendations. Ongoing, item to be moved to the Great Gidding Charity Trustee meeting.

397.14         Skip on the recreation ground and quotations for review

The PC discussed and it was decided that there was not enough waste to warrant the rental of a skip. Chair to investigate and report back.    

398.14         PC Policies review

PC discussed and Clerk was requested to email all Cllrs all of the current policies for discussion at the next meet. Cllr Trolove to investigate the creation of a Tree log.

399.14         Finance inc.:- bank reconciliation and payment of accounts

Expenditure was agreed and cheques were written and signed by two Cllrs.

Clerk was requested to investigate CGM outstanding payments from June.

Cllr to action setting up a login so that the Clerk may view the accounts, on-line.

400.14         Staffing matters

Clerk reported that she had not managed to produce a report regarding Pension schemes. She added that she would continue to work towards this.

401.14         Items for the CLARION

Feedback from Cambridgeshire Future Transport, dog fouling, Village Hall and Recreation Ground new committee, eCops information, Neighbourhood Watch. Clerk to log items.

402.14         Items for discussion on next agenda

A Cllr suggested the discussion of signs to be placed at junctions reminding vehicle users that horses were also using the highways. This was unanimously agreed.

 

Meeting closed at 9.25pm

 

Great Gidding Charity Trustee meeting

 1.14             Reports from Trustees inc:-

Annual return submission

Actioned.

48 Main Street boundary

A Cllr reported that he had received quotations to put up fencing along the boundary costing between £1,000.00 and £1,200.00. It was requested for the Clerk to investigate the Trustees’ legal position should the fencing be removed/damaged by another party.  Cllr stated that he was reviewing past minutes to define what is registered as belonging to the Trustees.

Allotments – unworked plots

Clerk produced the tenancy agreement between Trustees and plot users. A Cllr responsible for the allotments offered to prose a letter to those who were not satisfactorily taking care of their plots and to pass back to the Clerk to send out.

Jubilee Wood – winter maintenance

Cllr responsible not in attendance, decision to review at the next meet.

Chapel End Pond – winter maintenance

Cllr responsible not in attendance, decision to review at the next meet.

Siting of benches on recreation ground

As above 396.14

         

 

                  

 

         

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Minutes of the 15th July 2014

By on September 22, 2014   /   Parish Council Minutes   /   Leave a comment

Great & Little Gidding Parish Council

Parish Council Office, Village Hall, Main Street, Great Gidding,

Huntingdon PE28 5NU Tel 01832 293068  email giddingspc1@btinternet.com

Minutes of the Parish Council meeting held on Tuesday 15th July 2014 at 7.30pm

in the Village Hall

Present

Chair: Andrew Alexander

Councillors: Rachel Giddens, Robin Hayden, Paul Hodson, Chris Howden,

Lydia James, Michael Trolove,

Clerk:  Caroline Bradley

C Councillor: Darren Tyscoe (late arrival)

Members of the public: 2

360.14 Chair’s Welcome

361.14 Apologies and reasons for absence

None.

362.14 Member’s declaration of Disclosable Pecuniary Interests

Ref: 368.14 Planning Application 1401066FUL, 87 Main Street.

Cllr Trolove declared his interest, given that this was his property.  Chair requested Cllr Trolove leave the room when this item was discussed.  It was also recognised that all Cllrs were friendly with Cllr Trolove, however, given the nature of a small PC, it was agreed that all other Cllrs would remain to discuss this planning application and verbally declared that they would not personally gain from the decision made by the PC regarding the planning application.

Ref: 368.14 Planning Application 1401099FUL, 48 Main Street.  The PC recognised and discussed the fact that they all had an interest in this item because they were all Trustees of the village hall.  A Cllr proposed and another seconded that, again, given the nature of a small PC, all Cllrs would remain and discuss the planning application.  This decision was unanimously agreed.

363.14 Public and press participation session with respect to items on the agenda

None.

364.14 To confirm and accept minutes of 17th June 2014

Agenda item 347.14 (also 326.14, 20/5/14) –Cllr Howden should replace Cllr Hodson’s name as seconder.

Agenda item 349.14 – Aaron Murphy is a Police Sergeant at Cambridgeshire and Paul Richardson is a Police Constable at Northamptonshire.

Agenda item 359.14 – “Clerk to write letter advising the owner of the bungalow…”, should read, “A discussion was had suggesting the Clerk write a letter advising the owner of the bungalow…  It was unanimously agreed not to go ahead with this, at present.  To be reviewed.”

Agenda items were amended and initialled by the Chair.

365.14 Matters arising from minutes (information only)

None that were not already on the agenda to be addressed.

366.14 Clerk’s Report

Clerk informed that she had attended CAPALC training on Friday 11th July which she found informative.  She suggested she put together a report and forward to the PC.

Clerk advised that she had arranged a meeting with CATALYST for the coming Thursday to obtain administration rights to the Community Pages of the website, therefore, encouraging more effective communication within the village.  She added that she had communicated with the school and was now in receipt of the school newsletters from which she would edit information for use on the website.  A discussion then came about regarding whether a member of the Parish Council could sit in on school governance meetings to additionally improve communication between the Parish Council and the school and the Clerk followed that she would investigate this.  It was also suggested that the Clerk write and thank the school for parents using the village hall car park and to ask the school to remind parents of the additional parking on the other side of the village hall.  Clerk to action.

Following a conversation with one of the Cllrs, the Clerk suggested she contact CGM, the maintainers of the field grass, to obtain a grass cutting schedule to avoid clashes with school use, however, it was decided that the recent clash of use would not be expected to happen again.

Clerk requested clarification regarding communication from the National Grid regarding a field and was advised that the communication was correct.  Clerk to respond.

 

367.14 Correspondence received inc:-

Notification from CCLA (investment management) – Clerk to request Parish Council’s details be removed from their mailing list.

Solar Panels advertisement from Beechdale Energy – Cllr took ownership to pass to the Village Hall and Recreation Ground Charity Committee.

Empowering Parish Councils to sell electricity from Steve Shaw – Clerk to respond that the Parish Council have nothing that creates electricity.

Questionnaire regarding parish views on rural housing – previously emailed to Cllrs, no action to be taken at this time.

Request for donations from EACH charity – Clerk to respond that, the Parish Council would only be donating to their nominated charities, this year.

Local Highway Improvement Scheme – the Parish Council discussed, however, no action was to be taken at this time.

368.14 Planning inc:-

Application 1401099FUL 48 Main Street – NOT APPROVED by either Parish Council or Trustees of the Village Hall and Recreation Ground Charity

Application 1401066FUL 87 Main Street – APPROVED

Application 1401103FUL 83 Chapel End – APPROVED

Clerk to communicate decisions and reasoning back to Huntingdonshire District Council.  Reasoning attached.

369.14 Health and Safety matters

None

370.14 Communication from District and County Cllrs

No Cllrs present

371.14 Communication from Parish Councillors and Great Gidding Charity Trustees 

Cllr responsible for Trees had nothing new to report.

Cllr responsible for Rights of Way reported that she was continuing correspondence with Simon Bywater re Cambridgeshire County Council bridleway off Winwick Road, who were in the process of levelling it.

Cllr responsible for Highways/Police/Public Transport reported that she had attended the recent Cambridgeshire Future Transport(CFT) meeting, where she was pleased to feedback that comments made in previous meetings had been taken on board and several options were being investigated.  A decision was still to be made and Cllr to keep PC informed. 

Trustee responsible for the Jubilee Wood reported a need to review the winter maintenance for the Jubilee Wood and Chapel End Pond.  Clerk to add this to the next agenda.

Trustee responsible for Allotments reported a concern with tenants not working the plots and causing nuisance seed spreading.  Cllr to provide Clerk with details of concerning plots and Clerk to send a polite letter to allotment holders.  Agenda item for next meet.

The Trustee responsible for Farm Business Tenancy/Grazing Land had nothing new to report.

372.14 Anglian Water, continued discussion regarding water pressure issues

Clerk reported that following the last meeting, she had emailed Anglian Water on two occasions requesting more specific data regarding this issue.  She advised that she had had no communication to date and would continue to chase.

373.14 Gains Lane resurfacing

Clerk informed that she had been communicating with Tony King re this issue and had been reassured that Gains Lane had been scheduled to be ‘made good’ once the build had been completed, however, the PC were keen to know whether this meant the whole of Gains Lane.  Clerk to enquire and report back.

At this point District Councillor, Darren Tyscoe, joined the meeting

374.14 Internal Audit report and discussion of action points – report attached

The Chair read through the action points and the PC discussed each, in turn.

Clerk to keep aware of action points as the PC progresses through the year.

PC decided to review the Risk Assessment document and requested Clerk to investigate Declarations of Interest with regards to discussing planning where a Cllr is the property owner and discussing the Village Hall where all Cllrs are also Trustees.  Clerk to address and add this to the next agenda.

375.14 Siting of benches on recreation ground

To be reviewed once a discussion with the Village Hall and Recreation Ground Charity Committee had been had.  Agenda item for next meet.

376.14 Bank reconciliation and payment of accounts

PC requested the Clerk to identify in the accounts, the income of £79.35, (Recycling – HDC), to be used for the benefit of the village.

Expenditure was agreed and cheques were written and signed by two Cllrs.

Cllr to action setting up a login so that the Clerk may view the accounts, on-line.

PC requested Clerk to provide them with the Financial Regulations for the Village Hall and Recreation Ground Charity Committee.  Clerk to action.

377.14 Staffing matters

As requested, the Clerk put together a letter of confirmation which included her date of starting in the position.  This was signed by the Chair.

Clerk informed the PC that she had some information regarding pension schemes, however, she suggested she put a report together ready for the next meeting.  This was approved.

378.14 Items for the CLARION

SPEEDWATCH and volunteers, feedback from Cambridgeshire Future Transport, Village Show, Connecting Cambridgeshire.  Clerk to log items. 

(370.14) Due to his late arrival, the PC invited Darren Tyscoe to update them on any relevant issues.  Darren offered to send Cllr Trolove a copy of a relevant Tree Policy, to be returned to Darren when finished with.  Darren informed that there was a potential new development on Gidding Road, Sawtry, wind turbine consultations re-opened at Hammerton Zoo, Sawtry College had gone into ‘Special Measures’ following an Ofsted Report.  The PC asked Darren for help with the Hammerton Road where there is substandard road work – the top layer, ‘peels up’, in hot weather.  Darren to investigate.

Meeting closed at 9.35pm

 

The following items were amended at the Parish Council meeting, 19th August 2014:

Darren Tysoe was referred to, incorrectly, as County (“C”) Councillor and not District 

(“D”) Councillor and his name was spelt as “Tyscoe”, incorrectly.  The Clerk had also 

reported in agenda item 371.14, that the Rights of Way Cllr had been corresponding

 with, “Simon Bywater”, when it should have read, “Simeon Carroll”.

Agenda items were amended by hand and initialled by the Chair and the PC unanimously

agreed these to be a true record of events.

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Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding June 2014

By on August 12, 2014   /   Parish Council Minutes   /   Leave a comment
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Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 17th June 2014 at 7.30pm

Present: Cllrs Alexander (Chair), James (Vice-Chair), Hayden, Hodson, Giddens, Trolove, County Cllr Bywater, District Cllr Tuplin and Clerk

343.14 Apologies for absence were received from Cllr Howden. These were accepted.

344.14 Chair 2014/15 signed Declaration of Acceptance of Office, as per item, 326.14.

345.14 Cllrs provided with Declaration of Pecuniary Interests forms, as per item, 351.14. To be returned to Clerk.

346.14 Minutes of 20th May 2014 were approved and signed.

347.14 Matters arising (information only) – Cllr Hodson requested his name be struck from item 326.14, because he was not in attendance at the meeting.

348.14 Introduction of new Clerk.

349.14 Annual update from the Police and Community Support Officer (PCSO). Approximately 30 members of the public attended. Aaron Murphy (PCSO – Cambridgeshire) and Paul Richardson (PCSO – Northamptonshire) addressed the public. Two useful addresses were provided, as below.

www.neighbourhoodalert.co.uk (public awareness of crime in the area)
ctu@northamptonshire.gov.uk (Countrywide Traveller Unit to report crime and nuisance) – leaflets in Parish Council offices (village hall).

Public were reminded to also call 101 if non-emergency and 999 if emergency. PCSO advice was to report all crime, no matter how minor, as it is numbers that make the difference.

350.14 District and County Councillors updated the Parish Council and public.

351.14 The Parish Council adopted the amended Code of Conduct.

352.14 Anglian Water discussion regarding water pressure issues. Parish Council requested that Clerk investigate how data for leaks is recorded and report back. Parish Council raised concern for the future of the village given plans for increase in population.

353.14 Planning – none. Parish Council requested Clerk to investigate if Gains Lane will be resurfaced once works are complete. Clerk to report back.

354.14 Internal Audit to be circulated to all Cllrs, to be discussed at the next meet. Parish Council agreed to pay Internal Auditor, £184.50, as per invoice.

355.14 Reconciliation of Accounts and payment of cheques were agreed and signed by two Cllrs. One Cllr raised that there may be a discrepancy with the Recreation Ground fund. Clerk to investigate and report back.
Cambridgeshire Neighbourhood Watch – £72.00
CGM Grass Cutting – £205.77
Salaries – £116.60
Salaries – £159.00

356.14 Adoption of Parish Cllr responsibilities, as below.
Cllr Giddens – Rights of Way
Cllr Trolove – Tree Warden
Cllr James – Highways/Police/Public Transport
Cllr Alexander – Community Liaison

357.14 Adoption of Great Gidding Charity Trustees responsibilities, as below.
Cllr Howden – Allotments
Cllr Trolove – Jubilee Wood
Cllr Hayden – Farm Business Tenancy/Grazing Land

358.14 Village Hall & Recreation Ground Charity. New members and responsibilities announced.
Steve Smith – Finance
Lesley Alexander – Social Secretary
Richard Downer – Maintenance
Clerk to add information to the Parish Website.
Boundary of village hall discussed. Clerk to write letter advising the owner of the bungalow that access must be gained via their land. Parish Council to mark out boundary with fencing. Options to be costed and discussed at the next meet.

359.14 Members of the public were asked to leave and staffing of the new Clerk was discussed. A contract between the Parish Council and the Clerk was signed and it was agreed that the Clerk will draft a letter of confirmation to include the start date of 9th June 2014, to be signed by the Chair at the next meet. It was agreed that the Clerk should investigate pension scheme options and report back. The Parish Council also agreed for the Clerk to enrol on the ILCA training course at a cost of £99.00 plus VAT. Clerk to investigate a bursary option and report back.
Meeting closed at 9pm

Date of next meeting 15th July 2014, 7.30pm

NB.

Agenda item 347.14 – Cllr Howden should replace Cllr Hodson’s name.

Agenda item 349.14 – Aaron Murphy is a Police Sergeant at Cambridgeshire and Paul Richardson is a Police Constable at Northamptonshire.

Agenda item 359.14 – “Clerk to write letter advising the owner of the bungalow…”, should read, “A discussion was had suggesting the Clerk write a letter advising the owner of the bungalow… It was unanimously agreed not to go ahead with this, at present. To be reviewed.”

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Minutes of Annual General Meeting of Great & Little Gidding Parish Council May 2014

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Minutes of the Annual General Meeting of Great & Little Gidding Parish Council on Tuesday 20th May 2014 at 7.30pm in the Village Hall

Present: Cllrs James (vice chair), Hayden, Howden, Giddens, Trolove, District Cllr Tuplin, Tysoe, clerk and one member of the public

325.14 Apologies for absence were received from Cllrs Alexander, Hodson and County Cllr Byawater

326.14 Election of Chairman 2014/15 It was proposed by Cllr Hodson and seconded by Cllr Hayden that Cllr Alexander be re-elected – all agreed

327.14 Election of Vice Chairman 2014/15 It was proposed by cllr Trolove and seconded by cllr Giddens that Cllr James be re-elected – all agreed

328.14 Member’s declaration of Disclosable Pecuniary Interests – notice had been received from the District Council of an amendment to the Code of Conduct and updated Register of Members’ Interest forms. These will be brought to the next meeting.

329.14 Minutes of 22nd April 2014 were agreed and signed

330.14 Matters arising from minutes (information only)

331.14 Review of Standing Orders – it was agreed to ask the new clerk to review these as it would be a good way to see how the council works.

332.14 Review of Financial Regulations – it was agreed to ask Cllr Hodson if there were any changes to be recommended

333.14 Audit Commission Annual return to complete Section 2 – Chairman and Clerk to sign section 1 and 2. Cllr James read out the annual governance statement, completed the form. Cllr James and clerk signed section 1 and 2.

334.14 It was agreed to continue to pay the councils Direct Debit Payments to BT and Anglian Water

335.14 Review Risk Management – this had been reviewed in October 2013

336.14 Procedure for handling £1,000 grant from Milton Estates on behalf of History Society. Notification had been received that the History Society are opening a bank account. It was therefore agreed that the grant given by The Earl Fitzwilliam Charitable Trust could be accepted and transferred to the History Society to administer for recording the history of Great Gidding

337.14 Village Hall and Recreation Ground AGM 12thMay 2014 – With a new management committee elected it was agreed that Parish Councillors would take it in turns to attend meetings. Once dates of meetings are known, parish councillors can then indicate which meetings they can attend – making sure that PC is always represented.

338.14 Neighbourhood Watch street signs – request for funding at £12 each. It was agreed to fund the purchase of 6 signs to be placed at the entrances to the village. Clerk to contact Kim Wells, Neighbourhood Watch to organise.

339.14 Reconciliation of accounts and payment of cheques were agreed with the addition of the annual rental of the room in the village hall for the Parish Council office of £550

S Dalley (clerk) – £298.68
CGM( grass cutting) – £205.77
Aon UK Limited (insurance renewal) – £492.58
Village Hall and Recreation Ground – £550.00

340.14 Planning –
It was noted that HDC had written to the Fox and Hounds with reference to the yellow sign that had been attached to the gable end of the building.
The vegetation at 48 Main Street had been cleared from the front of the property and a large tree taken down. Access to the property would need to be monitored as this is on the boundary of the village hall land.

341.14 Correspondence received – notification of Bromswold Bike Fest 14th June

342.14 Staffing matters – the applicant who had been offered and accepted the post has since declined. The position has been advertised again on the noticeboards for 2 weeks – closing date 22nd May with interview 29th or 30th May.

NB. Agenda item 326.14. Cllr Hodson was not in attendance at the meeting. This should read Cllr Howden.

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Minutes of the Parish Council meeting held on 21st January 2014

By on June 30, 2014   /   Parish Council Minutes   /   Leave a comment

Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 21st January 2014 at 7.30pm.

Present:   Cllrs Alexander (chairman), Hodson, Hayden, Howden, Giddens, Trolove and clerk

247.14 Apologies for absence were received from Cllr James and County Cllr Bywater

248.14 Minutes of 17th December 2013 were agreed and signed

249.14 Matters arising (information only)

250.14 Members declaration of interest for agenda items – none

251.14 County and District Cllr report/update – an email update had been received from County Cllr Bywater and circulated.

252.14 AON insurance – a letter had been received asking the Parish Council to check the policy schedule for any amendments.   It was agreed to add the new play equipment.

253.14 Grass cutting contract – the 3 year contract had been received and it was agreed to give authority to Cllr Alexander to sign once amendments had been made – an option for 14 cuts if required at the same fixed price per cut.

254.14 Cambridgeshire Future Transport consultation – 16 completed forms had been received at the PC office and forwarded to the County Council

255.14 Resiting of benches at Recreation Ground – next agenda

256.14 Siting of Fields in Trust Memorial Plaque – it was agreed that Cllr Trolove would concrete the new plaque into the ground at the entrance to the field on Winwick Road.

257.14 Meeting dates, date for annual Parish Meeting and Trustees meeting.   It was agreed to continue the monthly meeting on the 3rd Tuesday of the month.   A date for the Parish meeting and Trustees meeting to be set at the next PC meeting

258.14 48 Main Street access – the developer who has bought this property has asked to speak to the trustees of the Village Hall.   It was agreed to invite them to attend prior to the February Parish Council meeting.

259.14 Representative reports

Rights of Way – Cllr Giddens reported no known issues

Tree Warden and Jubilee Wood – Cllr Trolove agreed to arrange an evening in March for a midweek work party to trim up some of the vegetation in the wood.   He would also provide guidance for those who could not attend but wished to contribute at another date.

Highways & Police – Cllr James had sent an email update and our PCSO would be attending the June meeting

Finance & Charities – Cllr Hodson reported that a cheque had been issued for the play equipment invoice £2,397.60 (inc VAT) as previously agreed.   The VAT return was being completed and payment should be received before the end of the financial year.

Village Hall & Recreation Ground – Cllr Howden reported that the skip had been removed from the Recreation Field.   The village hall clock is to be checked to see if it can be repaired – connected to the electricity.

Allotments – Cllr Howden reported little activity due to the wet conditions.

Community Liaison – Cllr Alexander had not received any other news.

 

260.14 Anglian Water – Allotments payment by direct debit.   It was agreed to apply to make payments by direct debit – clerk to arrange paperwork.

 

261.14 Reconciliation of accounts and payment of cheques

S Dalley (clerk)                                                                            £298.68

S Dalley (postage 12 x 2nd class stamps)                         £6.00

S Dalley (copier paper)                                                           £3.00

Anglian Water (allotments)                                                  £32.85 (Charity)

262.14 Clerks contract of employment – the clerk informed the meeting of her intention to give notice.   The contract states one month to be given but a 3 month period was agreed to give time for advertising, interview and handover.

263.14 Planning – no plans had been received

264.14 Correspondence received

.Letter from PCC thanking the Parish Council for the S137 grant of £200 towards churchyard grass cutting

.Sawtry Eye – email had been received from CARESCO informing the Parish Council that arrangements had been made for the Sawtry Eye to now include The Giddings.   Volunteers had come forward to deliver the publication.

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Minutes of the Parish Council Meeting held on 19th November 2013

By on February 17, 2014   /   Community, Parish Council Minutes   /   Leave a comment

GREAT & LITTLE GIDDING PARISH COUNCIL

Parish Council Offices, Village Hall, Main Street, Great Gidding Huntingdon PE28 5NU

Tel 01832 293068-www-thegiddings.org.uk email: giddingspc1@btinternet.com

Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 19th November 2013 at 7.30pm.

Present:   Cllrs Alexander, Hodson, Howden, James, Trolove, Giddens, District Cllrs Tuplin, Tysoe and clerk.

 

Public Forum – Prior to the meeting a Neighbourhood Watch presentation had been given and 6 members of the public had attended

 

203.13 Apologies for absence were received from County Cllr Bywater and Cllr Hayden

204.13 Minutes of the meeting held on 15th October 2013 were agreed and signed

205.13 Matters arising (information only)

206.13 Members declaration of interest for agenda items – none

207.13 Community Pay Back work on path to pond dipping platform and village pound – Cllr James had met with the  supervisor and the team had carried out a good job clearing the path and cutting back saplings in the area of the pound.  They are willing to come back to lay new bark chippings on the path and offered to paint the fence around the pond and would also consider further work.   Cllr Alexander agreed to obtain prices for the bark and paint.

208.13 Hunts Forum of voluntary organisations recognition awards 2013 –Cllr Hodson had been nominated but no results had been received

209.13 History Society request for loan to fund reprint of Village History book – It was agreed that the Parish Council could not make a loan for this project but would consider further proposals should they be put forward.

210.13 Installation of replacement and new equipment at Recreation Ground – Cllr James reported that work to install the equipment was due in the first week of December.

211.13 Risk Management Review amendments by Cllr Howden had been incorporated and the review agreed

212.13 Lone working risk assessment – Cllr Alexander referred to January agenda

213.13 Community Infrastructure Levy (CIL)- Meaningful Proportion response form was completed and signed by Cllr Alexander

214.13 Polling District Review 2013 Huntingdonshire District Council – no observations put forward

215.13 Recreation Ground – removal of pavilion and skip hire. Three quotes had been received and it was agreed to accept the quote from Woodford of £160 + VAT.   Clerk had checked that glass, roofing felt, wood and plastic sheeting were all acceptable.   It was agreed that Cllr Trolove would liaise directly with the skip hire company when he was ready to take down the pavilion.   The two benches in the pavilion are to be removed and placed in the metal container – decision on resiting of benches on next agenda.   The water connection to the pavilion would also need cutting off.

216.13 Village maintenance – litter collection at recreation ground.   The two bins at the entrance to the recreation ground are not being emptied by HDC.   District Cllr Tysoe agreed to investigate this on our behalf to see if they should be emptied or alternative arrangements could be made.

217.13 Local Highway Improvement Initiative 2014/15 (application by 9th December).   It was agreed that there was no project already identified for which this funding could be applied for.

218.13 Grass cutting contract – review for 2014.   A quote had been requested from the existing contractors but had not arrived in time for the meeting

219.13 Cambridgeshire Future Transport meeting 7th Nov – Cllr James had attended the meeting and reported that a questionnaire is to be circulated and drop in events planned to consult with as many people as possible over the future of local buses

220.13 Anglian Water – paying bills by Direct Debit.   It was agreed to pay the water bill for the Recreation Ground by Direct Debit – form completed and signed by Cllr Alexander

221.13 Parish Precept – Parish Council expenditure 2014/15 (return by 20th December).   Cllr Hodson had produced a draft budget which was then discussed, amended and agreed.   The amount requested £10, 835 – no increase on the last two years

222.13 County & District Cllrs update- County Cllr Bywater had sent an email update which had been circulated.   District Cllr Tysoe reported on the strategic review to save more money at the District Council.

223.13 Reports of Cllr Responsibilities

Rights of Way – Cllr Giddens had attended a Parish Paths meeting prior to this meeting which had been a useful forum with suggestions for advertising ROW on websites and meetings with Highways officers at local libraries.   Bridlepath No 2 is to receive a covering of road planings and the Black Bridge has been  repaired

Tree Warden & Jubilee Wood – Cllr Trolove reported that the HDC offer of trees would not be taken up this year.   It was noted that another tree had been felled at the school.

Highways & Police – Cllr James had organised the Neighbourhood Watch presentation prior to the meeting and it was hoped that some members of the public may take up this initiative.   ECOPs had been replaced by Parish Alert which gives individuals email contact to receive updates.

Finance & Charities – Cllr Hodson had reported on the budget previously and there were no charity updates

Village Hall & Recreation Ground – Cllr Howden had received the new Fields in Trust plaque which would now need to be discussed for agreement on siting at the next meeting.

Allotments – A half plot is to become available in the spring and this would then be re-allocated.

Community Liaison – Cllr Alexander reported that the property to the rear of the village hall was for sale and it was noted that the access to this is the grass strip to the side of the car park.

224 .13 Planning – Application 1301716LBC restoration of external walls, Crown Cottage, 36 Main Street – recommend approval

Notification of allocation of addresses to two new dwellings on redeveloped site, following demolition of redundant agricultural buildings adjacent Laurel Farm – noted

225 .13 Reconciliation of accounts and payment of cheques

S Dalley (clerk)                                                                  £298.68

S Dalley postage                                                                     £6.00

CGM grasscutting October                                                   £90.27

St Michael’s Parochial Church Council S137                    £200.00

Village Hall (History Society meetings) S137                   £100.00

226.13 Correspondence received

. AON policy guidelines re Snow Clearance, Salting and Gritting – noted

. Huntingdonshire Parish Conference – Communities First, Tuesday 3rd December 1-4.30pm – clerk attending

. War Memorials Trust – Call to remember: does anyone care about your local war memorial?   The war memorial in the village is on the wall in the church and it was agreed to consider funding a wreath for the memorial at Remembrance 2014.

. Cambridgeshire Statement of Community Involvement (SCI) – noted

. Huntingdonshire Environmental Capacity Study: Additional site assessments -noted

. CARESCO – Christmas Day lunch – it was agreed to advertise this

 

227.13 Parish Council corporate responsibilities.   This forms part of the Risk Assessment which is reviewed annually and part of the internal audit.   It was agreed that current procedures are adequate with the additional back up of hard copies of bank statements available in the office.

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Minutes of the Parish Council Meeting held on 15th October 2013

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GREAT & LITTLE GIDDING PARISH COUNCIL

Parish Council Offices, Village Hall, Main Street, Great Gidding Huntingdon PE28 5NU

Tel 01832 293068-www-thegiddings.org.uk email: giddingspc1@btinternet.com

Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 15th October 2013 at 7.30pm.

 

Present:   Cllrs Alexander (chairman), James (vice-chairman), Hodson, Giddens, Trolove, County Cllr Bywater, District Cllr Tuplin and clerk

 

182.13 Apologies for absence were received from Cllrs Hayden and Howden

183.13 Minutes of 17th September 2013 were approved and signed

184.13 Matters arising (information only)

185.13 Members declaration of interest for agenda items – Cllr Giddens 200.13

 

186.13 Notice of completion of External Audit – clear audit returned and notice of completion of audit had been displayed.   Agreed to pay invoice of £120

187.13 Parochial Church Council request for financial contribution towards grass cutting.   This was discussed and a vote taken – 4 for and 1 against proposal to donate £200 – carried.

188.13 History Society request to fund the hire of village hall for meetings 2013/14.   This was discussed and agreed that £100 be donated to fund the use of the village hall for meetings

189.13 Quotes for replacement and new equipment for Recreation Ground – Cllr James had received 3 quotes and it was agreed to accept Fenland Leisure Products quote of £1,998.00

190.13 Risk Management Review amendments – Cllr Howden had produced amendments which the clerk would incorporate and circulate to members.

191.13 Lone working risk assessment – Cllr Alexander went through the checklist which he will write up and it was agreed that this should be checked quarterly.

192.13 Mobile Post Office service customer care reply 25th September re dates the service had not been provided – this was noted and clerk to send a copy to Andy Hebb for information

193.13 Neighbourhood Watch – Cllr James had organised for a presentation to take place at 7pm prior to the Parish Council meeting on 19th November.   Notification of this has been put in the Clarion.

194.13 Recreation Ground – removal of pavilion.  Cllr Trolove agreed to assist in the demolition of the structure.   Clerk had obtained cost of 8yd skip hire £160 + VAT but needs to confirm that roofing felt, glass, wood and plastic sheeting were all acceptable.

195.13 Village maintenance – it had been reported that the hedge behind the public bench at the crossroads was now overhanging the bench – it was noted that the hedge is the adjacent property holders responsibility and a letter had been sent to the owner.

196.13 Society of Local Council clerks membership renewal -£86.   The clerk attended branch meetings and local training and it was agreed to pay the annual subscription

197.13 Grass cutting contract – review for 2014.  This was the second year CGM had cut the grass and it was agreed to ask them to quote again and also for a 3 year contract.

198.13 County & District Cllrs update- County Cllr Bywater reported on the proposed seminar days for Parish Councillors by the County Council and the monthly CC email updates.   District Cllr Tuplin reported on Alconbury Weald developments.

 

199.13 Reports of Cllr Responsibilities

Rights of Way – Cllr Giddens agreed to attend the County Council Parish Paths meeting on 19th November

Tree Warden & Jubilee Wood – Cllr Trolove agreed to consider the District Council offer of trees for the parish

Highways & Police – Cllr James had applied smartwater to Parish Council equipment and the clerk had submitted the paperwork.

Finance & Charities – Cllr Hodson had produced a 2014 draft budget plan for discussion at the November meeting.

Village Hall & Recreation Ground – Cllr Hodson reported that Sawtry Colts did not have a requirement to use the ground at present and this would therefore reflect on the income.

Allotments – Cllr Hodson reported no known problems

Community Liaison – Cllr Alexander had received enquiries about the lighting of bonfires but this had been taken up by individuals concerned

 

200 .13 Planning –

Application 1301393LBC replacement windows Thatched Cottage, 33 Chapel End. – No objections

Application 1301431FUL erection of single detached dwelling and associated car port (revised application to replace extant permission ref 1101000REP for erection of 2 dwelling houses) land at 23 Gains Lane. – No objections

Notification of allocation of address to new property adjacent to 47 Main Street – Corral Cottage, 49 Main Street – noted

201.13 Reconciliation of accounts and payment of cheques

S Dalley (clerk)                                                                  £298.68

S Dalley (clerk) back payment                                            £17.88

CGM grasscutting September                                            £180.53

PKF Littlejohn   external audit                                           £120.00

Anglian Water (Recreation Ground)                                    £82.75

Anglian Water (Allotments)                                                 £26.35 (Charity)

SLCC membership renewal                                                  £86.00

 

202.13 Correspondence received

.   Cambridgeshire Police and Crime Commissioner – launch of Neighbourhood Alert

.   Victim Support request for donation – agreed not to support at this time.

.   Luminus Grant Scheme – Cllr James agreed to look at the requirements for applying.

.   Hunts Forum of Voluntary Organisations Volunteer Awards 2013 – It was agreed to nominate Cllr Hodson for all his work as a councillor and on the Village Hall & Recreation Ground committee.

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Minutes of the Parish Council Meeting held on 17th September 2013

By on February 17, 2014   /   Community, Parish Council Minutes   /   Leave a comment

GREAT & LITTLE GIDDING PARISH COUNCIL

Parish Council Offices, Village Hall, Main Street, Great Gidding Huntingdon PE28 5NU

Tel 01832 293068-www-thegiddings.org.uk email: giddingspc1@btinternet.com

Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 17th September 2013 at 7.30pm.

Present:   Cllrs Alexander (chairman), James (vice-chairman), Hayden, Hodson, Howden, Trolove, District Cllr Tysoe and clerk

161.13 Apologies for absence were received from Cllr Giddens and County Cllr Bywater

162.13 Minutes of 20th August 2013 were approved and signed

163.13 Matters arising (information only)

164.13 Members declaration of interest for agenda items – none

165.13 Parochial Church Council request for contribution towards churchyard grass cutting – paperwork to accompany request had not been received and therefore could not be considered.

166.13 HDC community chest fund for equipment on Recreation Ground – it was agreed to provide a static scooter and octopus seesaw plus replace the wobble board and stepping stones, Cllr James had received one quote and another two to be requested.

167.13 Risk management review – Cllr Howden to forward amendments for next meeting

168.13 Lone Working Risk Assessment – Cllr Alexander to complete assessment

169.13 Speeding traffic on Main Street – an email had been received from the school re parent complaints about speeding vehicles – clerk to advise school to refer complaints to the Neighbourhood Policing Team.

170.13 Highway maintenance update – Cllr Alexander had met with Mr Smith, Highways Dept who explained the new procedures to inspect quality of work for road repairs.

171.13 Village maintenance – path to dipping platform and clearance of ‘the pound’ by Community Pay Back Scheme.   The Offender Manager had visited both sites and agreed that the work was suitable for the scheme.   They would not be able to take away the vegetation but it was agreed that it be left on the verge by the pound and Cllr Trolove would arrange clearance.   A key to the village hall would need to be given to the Foreman on the day to access toilet facilities.

172.13 Mobile Post Office reliability of service.   An email had been received from the Post Office explaining the reason for the recent unreliability of the service.   It was agreed to forward the list of dates when the service had not been present in the village – a record had been kept by one of the parishioners and Cllr Hodson would obtain a copy for the clerk.

173.13 Smartwater – items of Parish Council Property for marking. Cllr James and the clerk to mark equipment, complete registration and produce a list of items marked

174.13 Cambridgeshire Future Transport – a copy of letter from Mark Lloyd Cambridgeshire County Council to Shailesh Vara MP copied to Rose Foster was read out.   It stated that no changes to the current bus service would be made until the community engagement process had been completed

175.13 Clarion publication – draft amendments made and Cllr James agreed to deliver copies again.   Cllr Hayden thanked her for delivering a copy to all households in the parish.

176.13 Proposed removal of pavilion from recreation ground – It was agreed that the pavilion should be dismantled and disposed of.   Cllr Trolove to ask Geoff G for a quote to demolish the pavilion and put into skip.   Costs of skip hire to be obtained by the clerk.

177.13 District Cllrs update – Cllr Tysoe mentioned the A14 consultation and the HDC cutbacks to improve service and offer value for money.

178.13 Reports of Councillor Responsibilities

Rights of Way – Cllr Giddens had emailed a report on proposed work by CCC

Tree Warden & Jubilee Wood – Cllr Trolove agreed to ask John Adams for a quote to cut back the boundary hedge between the allotments and the field.

Highways & Police – Cllr James agreed to contact the Community Safety Officer inviting them to give a presentation on Neighbourhood Watch

Finance & Charities – Cllr Hodson had added the HDC funding, recycling credits and Jubilee allocation balance together to give £2085.51for the upgrade of the Recreation Ground Equipment

Village Hall & Recreation Ground – Cllr Howden reported that the hall bookings were ticking over nicely and there were no known problems on the Recreation Ground

Allotments – There may be some spare half/whole allotments become vacant.   With one person on the waiting list it was agreed to advertise again in the Clarion.   It was agreed to remind tenants that the boundary of the allotments should be accessible to the Parish Council

Community Liaison – Cllr Alexander gave details of the School Harvest on 25th September at 2.15pm and the Nativity on Thursday 12th December at 6pm.

179.13 Payment of accounts

S Dalley Clerk payment September                             £295.70

CGM grass cutting x August                                        £180.53

180.13 Planning – Application 1301278FUL Proposed kitchen, utility, porch and bedroom extensions, 1 Dells Close – Recommend Approval

181.13 Correspondence received

. Connecting Cambridgeshire – Broadband update

. HDC Plans – Proposed Savings from Jason Ablewhite Exec Leader

. CCC – You choose how to spend county council budget – consultation until 30th November

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Minutes of the Parish Council Meeting held on 20th August 2013

By on February 17, 2014   /   Community, Parish Council Minutes   /   Leave a comment

GREAT & LITTLE GIDDING PARISH COUNCIL

Parish Council Offices, Village Hall, Main Street, Great Gidding Huntingdon PE28 5NU

Tel 01832 293068-www-thegiddings.org.uk email: giddingspc1@btinternet.com

Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 20th August 2013 at 7.30pm.

Present:   Cllrs Alexander (chairman), James (vice chairman), Hodson, Howden and Giddens, County Cllr Bywater and clerk

 

140.13 Apologies for absence were received from Cllr Trolove and accepted

141.13 Minutes of 16th July 2013 were agreed and signed

142.13 Matters arising (information only)

143.13 Members declaration of interest for agenda items – Allotments Cllrs Hodson and Howden

144.13 Charles Arnold Baker Local Council Administration – 9th edition had been published.   It was agreed not to purchase a copy (£60) as clerk had access to one at Sawtry but this would be reviewed should circumstances change

145.13 HDC community chest fund – proposal for equipment on Recreation Ground.   It was agreed to allocate £119.85 recycling credits and £114.66 Jubilee funds to the £1,851 grant towards this project.   Cllr James will now work within this budget to get quotes for suitable equipment.

146.13 Risk management review – amendments for approval at next meeting

147.13 Lone Working Risk Assessment – Cllr Alexander will undertake the risk assessment

148.13 Grievance Policy – it was agreed to look again at the policies held by the PC and report back to the next meeting

149.13 Pond maintenance – quote for path to dipping platform- two quotes had been requested but only one received from CGM for £324 + VAT.   It was agreed to ask if the community pay back scheme could undertake this work.

150.13 Village maintenance ‘the pound’ it was agreed to ask the Community Pay Back Scheme if they would undertake the clearing of this area of land.   Leaving the boundary  hedges intact and initially just clearing the  undergrowth.   The clerk has arranged a site  meeting with the offender manager on Wed 21st August

151.13 National Salary Award 2013/14 for Local Council Clerks.   It was agreed to award the new rates of pay with effect from 1st April 2013.

152.13 Smartwater – Cllr James had obtained this and a list is to be drawn up of items to be marked for agreement at the next meeting.   Clerk to complete statement of registration.

153.13 Cambridgeshire Future Transport – update.   No cuts in service will be made until further consultation – still waiting on a date for meeting.

154.13 Allotments – boundary and paths maintenance was discussed and it was agreed that a path should be left between plots and around the boundary. Clerk to write and remind tenants of this.   The hedge that borders the allotments from the field needs cutting back and will be discussed at the next meeting

155.13 Parish Council contribution to 2012/13 Jointly Funded Minor Improvement Scheme – Chapel End.   This was agreed as part of the application process and payment had now been requested for the Parish Council contribution of £1,100.

156.13 County and District Cllrs update   Cllr Bywater reported on his role with County Council committees, his interest in the Parish and wish to help as and when required.

157.13 Reports of Councillor Responsibilities

Rights of Way – Cllr Giddens reported that signs are still to be replaced by the CC

Tree Warden & Jubilee Wood – no report

Highways & Police – Cllr James reported on the latest information received and is looking into promoting Neighbourhood Watch as there has been some interest shown in the village.

Finance & Charities – Cllr Hodson had produced a budget update and there have been no major changes.

Village Hall & Recreation Ground Cllr Howden reported that apart from some minor jobs in the Village Hall all was in order.   The pavilion on the Recreation Ground was discussed and the management committee have recommended to the Parish Council that it is now no longer fit for purpose and a decision needs to be made as to its disposal/removal.   This will be discussed again at the next Parish Council meeting.

Allotments – Cllr Howden reported that one plot may become vacant – we have one person on the waiting list once confirmation has been received

Community Liaison – Cllr Alexander had no news to report

158.13 Payment of accounts were agreed and signed

Cambs County Council                                  £1,100.00 (Jointly Funded Scheme)

S Dalley Clerk payment July                             £295.70

Data Protection renewal fee                                 £35.00

CGM grass cutting x 3 July                                £270.81

L James (smartwater)                                           £29.50

159.13 Planning – amended plans to 76 Main Street had been received and PC recommendation for approval still agreed as before

160.13 Correspondence received

. HDC budget consultation from Cllr Jason Ablewhite – noted

. Connecting Cambridgeshire – Broadband update – noted

. East Northants Council – Validation of Planning Applications – noted

. Council for the Protection of Rural England request for support – it was agreed to advertise this for individuals to support.

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Minutes of the Parish Council Meeting held on 16th July 2013

By on February 17, 2014   /   Community, Parish Council Minutes   /   Leave a comment

GREAT & LITTLE GIDDING PARISH COUNCIL

Parish Council Offices, Village Hall, Main Street, Great Gidding Huntingdon PE28 5NU

Tel 01832 293068-www-thegiddings.org.uk email: giddingspc1@btinternet.com

 

Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 16th July 2013 at 7.30pm.

Prior to the meeting Councillors had met at the site of the village pound – this item will be on the next agenda for discussion.

 

Present: Cllrs Alexander (chairman), James (vice-chairman), Hayden, Hodson,  Howden, Trolove, Giddens, District Cllr Tysoe and clerk

 

121.13 Apologies for absence were received from County Cllr Bywater

122.13 Minutes of 18th June 2013 were agreed and signed

123.13 Matters arising (information only)

124.13 Members declaration of interest for agenda items – none

125.13 Update from County and District Councillors – County Cllr Bywater had sent a written update on Cambridgeshire Future Transport.   District Cllr Tysoe gave an update on his response to HDC Local Plan and asked for support of ‘One Leisure’ in Sawtry

126.13 Huntingdonshire District Council Community chest fund award – Cllr James application had been successful and £1,851 had been awarded to regenerate equipment at the Recreation Ground.   Cllr James agreed to obtain quotes for the proposed work.

127.13 Risk management review – Cllr Howden recommended several changes which he will  forward for agreement at the next meeting.

128.13 Lone Working Policy and Grievance Policy – clerk had produced a draft Lone working policy and risk assessment for Cllrs to consider for agreement at the next meeting.   Clerk is working on the grievance policy and would be forwarding for consideration at next meeting.

129.13 Cambridgeshire Future Transport – the timescales for the proposed changes are behind the original schedule and there will be no withdrawal of services in September 2013.   Briefing meetings are still to take place ahead of forming working groups for each area.

130.13 Fields in Trust Land Registry paperwork completion had now been received and a copy would be kept in the office with the original placed in the archives at Huntingdon Library.

131.13 Village noticeboards – Cllr James had assessed the board outside the school and offered to treat with wood preservative before the winter.   Cllr Hayden had previously agreed to do the same to the board attached to his property.

132.13 Archives – minutes for 17th January, 9th May and 27th September 2006 were missing from the Parish Council records.   Cllr Hayden was unable to provide copies so it was agreed to archive the records annotated with these omissions.

133.13 Smartwater – Proposal to purchase and mark Parish Council Property – it was agreed that Cllr James would obtain the smartwater and be reimbursed by the Parish Council (£29.50).   Items would then be identified for marking and appropriate signs put up.

134.13 Clerk’s Appraisal – Cllr Alexander gave a report of the appraisal to the meeting.

135.13 Reports of Councillor Responsibilities

Rights of Way – Cllr Giddens reported that several signs had gone missing again and she was working with the County Council to have these replaced

Tree Warden & Jubilee Wood – Cllr Trolove expressed concern that residents were removing trees from properties within the conservation area and it was agreed that an article be put in the next Clarion reminding people that they should seek approval from the District Council before carrying out any changes.   The moth evening at the wood had been very successful, there is a good habitat for such a young wood and a full environmental audit is to be carried out.

Highways & Police – the newt sign from the wood had been removed but has been reclaimed and the sink from the pavilion has been taken – both incidents should be reported to the police by those who found them missing.

Finance & Charities – Cllr Hodson had produced a budget update

Cllr Hodson informed the meeting that when the charities were merged the rules for running the hall had been changed.   The Parish Council will be required to provide 2 members to serve on the management committee in 2014 when the existing members complete their 5 year term.

Village Hall & Recreation Ground – Cllr Howden reported that the line marking carried out on behalf of the school appeared to have killed the grass.   Cllr Howden to contact the school to ask the contractor if weedkiller had been mixed with the marking paint.

Allotments –Cllr Howden reported that some allotments were suffering with lack of work and were being monitored

Community Liaison –    Several residents of Mill Road had complained to a member of the council about the smell and smoke from a recent bonfire lit in this location.   The clerk was instructed to write to the person concerned.   It had been brought to the council’s attention that the path leading to the dipping platform at the village pond in Main Street required attention as it was now covered in weeds and the bark chippings needed topping up.   Clerk to ask the grass cutting contractor to look at the work and give a quote for the maintenance

136.13 Payment of accounts

S Dalley Clerk payment June                           £295.70

Anglian Water (Recreation Ground)                   £25.56

Anglian Water (Allotments)                                  £7.59 (Charity)

CGM grass cutting June                                   £180.54

Village Hall & Recreation Ground S137           £44.10 (insurance for Gala event)

J R Trolove (Gala event) S137                   £114.33

137.13 Planning – The building control office had visited 61 Main Street and informed the owners of the potential hazards the building now posed with loose roof tiles.

138.13 Clarion – Cllr James had delivered the Clarion to all properties in Great & Little Gidding

139.13 Correspondence received

. Peterborough Cycling Club road race Sunday 25th August – noted

. Rural Cambs Citizens Advice Bureau request for grant form – no further action agreed

. HDC Extended permitted Development rights – noted

. Cambridgeshire Community Champion Scheme – it was agreed to place information on noticeboards

 

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