Minutes of the Annual meeting of the Parish Council held on 15th May 2012

By on October 29, 2012   /   Parish Council Minutes   /   Leave a comment

Minutes of the Annual General Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 15th May 2012 at 7.30pm.

Present: Cllrs Alexander, Giddens, Hodson, Howden Trolove, County Cllr McGuire and Clerk

Councillors Declaration of Acceptance of Office were completed.

 

872.12 Election of Chairman – Cllr Alexander was nominated and all agreed

873.12 Election of vice Chairman – deferred to next meeting

874.12 Apologies for absence – none received

875.12 Minutes of 17th April 2012 were agreed and signed

876.12 Matters arising (information only)

877.12 Members declaration of interest for agenda items – none

878.12 Annual Review

Allocation of Councillor responsibilities to be confirmed at June meeting

Standing Orders – to be emailed to councillors – agreement at July meeting

Financial Regulations – to be emailed – agreement at June meeting

Assets Register – clerk to amend office equipment and add viewing platform

Risk Management – email – agreement June meeting

Staff Appraisal – Cllr Alexander and Giddens to action before June meeting

Insurance – renewal quote from AON of £512.29 accepted (add viewing platform)

Councillor Registration of Financial and Other Interests – completed by all present

879.12 Accounts Audit Commission Annual return

Section 2 completed Chairman and clerk signed section 1 & 2

880.12 Parish Field, Winwick Road – letter received from tenant requesting a reduction in the rent increase.   This was discussed but the increase was agreed to be fair in view of the length of time the present rate had been held – clerk to reply

881.12 Uncontested Parish Council Election vacancy – As Mr Hill did not stand for re-election there is a vacancy which can be filled by co-option

882.12 Housing Needs Survey report – examples of other sites.   This was discussed but agreed that there was not enough demand to warrant this scheme at the present time

883.12 Reconciliation of accounts and payment of cheques was agreed

S Dalley (clerk)                                                                  £295.70

Bradgate Fencing (grass cutting)                                        £127.50

Catalyst (Lottery Fund)                                                       £792.00

M Trolove (Jubilee Tree)                                                       £39.94 (inc VAT)

884.12 Village Hall & Recreation Ground accounts – to be presented at June meeting

885.12 Jubilee Celebrations – all three events are going to plan.   Clerk had been asked to write to the Deputy Lord Lieutenant to confirm his acceptance to take part in the tree planting ceremony at the Jubilee Wood on 3rd June – confirmation received

886.12 Planning – Variation of condition to extend date of 8-bay mobile classroom and covered walkway until 31/08/17. Notification of TPO on alder tree at 47 Main Street

887.12 Correspondence received

Huntingdonshire Local Plan to 2036 invite to meeting 22nd May 2012 – District Cllr to be asked to report back to next meeting

Review of Neighbourhood Forums- views on proposal by 8th June 2012 – proposed smaller areas were favoured but it was felt that only one meeting per year was required with other meetings being called if necessary

Street Lighting briefing – Huntingdon Town Hall 7 – 8.30pm 11th June 2012 – Cllr Hayden to be invited to attend

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Minutes of a meeting of the Parish Council held on 17th April 2012

By on October 29, 2012   /   Parish Council Minutes, Uncategorized   /   Leave a comment

Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 17th April 2012 at 7.30pm.

Present: Cllrs Alexander, Giddens, Hill, Hodson, Trolove and clerk

851.12 Apologies for absence were received from Cllrs Hayden and Howden and accepted

852.12 Minutes of the meeting held on 20th March 2012 were agreed and signed

853.12 Matters arising (information only)

854.12 Members declaration of interest for agenda items -none

855.12 Commemorative Tree for Jubilee Wood.   Mr Tony Scott had arranged for the Deputy Lord Lieutenant to plant a tree in the Jubliee Wood and Cllr Trolove was given authority to purchase a suitable specimen funded from the village maintenance budget up to £35.

856.12 The Great Gidding Newt Trail update – awaiting arrival of the 3 interpretation boards

857.12 Speedwatch – there had been no interest in this initiative and it was agreed not to pursue at this time

858.12 Uncontested Parish Council Election – 6 councillors had applied for re-election

859.12 Diamond Jubilee Celebrations update – all three events were proceeding

860.12 Recreation Ground improvements to entrance and fencing – two of the three quotes requested had been received and it was agreed to accept the quote from A Stancombe Fencing Contractors Ltd for £408 inc VAT

861.12 Anglia in Bloom – there had been no response from parishioners to support an entry this year so an application would not submitted

862.12 Planning – no plans received

863.12 VAT refund of £455.54 was noted

864.12 Invitation to nominate 2 people to attend Jubilee Picnic at Burghley House – Mr & Mrs Andrew Alexander and Mr & Mrs M Trolove were nominated to represent the village

865.12 Notice of Audit had been received and public notice displayed

866.12 Housing Needs Survey report – it was agreed to ask for examples of where similar schemes had been successful for discussion at next meeting

867.12 Local Minor Improvement Bid – invitation to present application to panel received but written representation submitted

868.12 Rural Broadband – Shailesh Vara MP had offered to arrange a meeting with BT – it was agreed to accept this opportunity

869.12 Reconciliation of accounts and payment of cheques agreed

S Dalley (clerk)                                                                  £295.70

M Read (Clarion delivery)                                                    £10.00

870.12 Representatives reports

Rights of Way – Cllr Giddens – no known problems

Allotments – Cllr Howden – enquiry from family who do not live in the village but child attends school.   It was agreed that the remaining half plot was not available to rent at this time as still being used for manure heap.   A waiting list would be started.

Highways & Police – Cllr Hayden – not report

School – Cllr Alexander

Village Hall & Recreation Ground – The new chairs (100) were now in use.

Finance & Charities – Cllr Hodson had produced end of year accounts these would be submitted for council approval next month

Tree Warden – Cllr Trolove had planted the wildflower seeds received from HDC around the new pond in the wood.   A meeting had been arranged with the CC Tree officer for 21st May to assess the trees in Gains Lane

871.12 Correspondence received

HDC Standards committee meeting 5th July 2012

Invite to HDC meeting 25th April  ‘What will localism mean for our Parish Council’- Cllr Alexander agreed to attend

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Minutes of Parish Council Meeting held on 20th March 2012

By on October 29, 2012   /   Parish Council Minutes, Uncategorized   /   Leave a comment

 

Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 20th March 2012 at 7.30pm.

 

829.12 Apologies for absence were received from Cllr Hill

830.12 Minutes of 21st February 2012 were agreed and signed

831.12 Matters arising (information only)

832.12 Members declaration of interest for agenda items Cllr Hodson and Howden 836.12

833.12 It was agreed to reissue a licence to graze for the tenant of the Parish Field, Winwick Road

834.12 The Great Gidding Newt Trail update –An example of the interpretation boards was viewed and all agreed to produce one for Chapel End, Main Street and Jubilee Wood ponds.   Cllr Hodson to co-ordinate production with Catalyst.

835.12 Speedwatch update – A letter concerning this issue had been received and it was agreed to invite them to attend the Annual Parish Meeting

836.12 Rent increase for Parish Council use of village hall from £500 to £550.   Provision for this increase had been made in the budget and all agreed to this rise.

837.12 Diamond Jubilee – a request had been received the Management committee to support a village event at Recreation Ground on 4th June.   This would be run under the Big Lunch scheme and the Parish Council agreed to allocate up to £200 for a celebratory drink (beer, wine and soft)

838.12 Recreation Ground improvements to entrance  – it was agreed to obtain 3 quotes to replace the fence either side of the gate with a post and rail fence and reset the gate posts.

839.12 Fields in Trust – Queen Elizabeth II commemorative plaque it was agreed to have this set in concrete at the entrance to the Recreation Ground

840.12 Planning – H/05001/10/CC extend permission for canopy and covered play area H/05009/09/CC extend permission for 8 bay mobile classroom building complex at School – supported

841.12 Community Hubs – report on meeting held on 27th February was circulated

842.12 Appointment of Internal Auditor – it was agreed to appoint Steve Wilson of Canalbs

843.12 Review asset register (ready for insurance quotes)-this was completed

844.12 Register of Interests – new requirements noted

845.12 Textile recycling bank – had been sited in the village hall car park and would be advertised in the Clarion

846.12 Buses – proposed removal of subsidies by CCC was noted

847.12 Annual Parish Meeting 17th April – the school and church had agreed to attend and give an update.   Mark Daes from ACRE to give a report on the rural housing needs survey and Nene and Ouse community transport to be invited to attend

848.12 Reconciliation of accounts and payment of cheques were agreed

S Dalley (clerk)                                                                  £295.70

ACRE membership renewal                                                 £40.00

849.12 Representatives reports

Rights of Way – Cllr Giddens – nothing to report

Allotments – Cllr Howden reported half allotment allocated.   Letter from Julie Byard requesting siting of a shed was agreed

Highways & Police – Cllr Hayden reported that there had been an increase in burglaries in villages near to the A1

School – Cllr Alexander reported building work complete and a new website

Village Hall & Recreation Ground – Cllr Howden reported that 100 new chairs had been ordered – the old chairs would be stored for outside use.   It was agreed to ask Bradgate to complete one more cut of the Recreation Ground.

Finance & Charities – Cllr Hodson advised that the VAT claim would not be received before the end of the financial year.   It was suggested that the £200 received by TecnoGym be put towards the replacement fencing at Recreation Ground – all agreed

Tree Warden – Cllr Trolove had agreed to meet Wayne Stewar from CCC on Monday 21st May at 1130 to look at the trees in Gains Lane

850.12 Correspondence received

Copy of a letter from CC Highways sent to resident – noted

Invite to HDC meeting 25th April – ‘What will localism mean for our Parish Council’

Economy, Transport and Environment update from CCC – noted

Community Action Issue 1/Spring 2012 by Cambs ACRE

 

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Minutes of meeting held on 21st February 2012

By on February 21, 2012   /   Parish Council Minutes, Uncategorized   /   Leave a comment

 

Minutes of a Meeting of the Parish Council held in the
Village Hall, Great Gidding on Tuesday 21st February 2012 at 7.30pm.

 

Present:   Cllrs
Hayden (Vice Chairman), Hill, Hodson, Howden, Giddens, Trolove, District Cllr
Tuplin and Clerk

 

807.12 Apologies for
absence were received from Cllr Alexander and accepted

808.12 Minutes of
17th January 2012 were agreed and signed

809.12 Matters
arising (information only)

810.12 Members
declaration of interest for agenda items – Cllr Trolove 811.12

 

811.12 Rent review
– it was agreed that wef 1st April 2013 the following rent increases
would take place – Allotments from £15 to £20 per plot (due
to water rates) all agreed. FBT from £50 to £65 per acre (present rent held
since 2009) all agreed. Grazing from £322.40 to £400 per annum (present rent
held since 2004) agreed with one abstention.
All rents to be reviewed annually.

 

812.12 The Great
Gidding Newt Trail update – The Big Lottery Fund Awards for All Grant file has
been closed with the remaining balance being used for the interpretation boards

813.12 Clarion – a
draft edition was amended and would be sent out in time to advertise the Annual
Parish Meeting

 

814.12 Rural Housing Needs Survey – this had been distributed to all
households

815.12 Diamond
Jubilee – village celebration – no update

 

816.12
Dispensation to allow members of Great & Little Gidding Parish Council to
speak and vote on matters relating to the Village Hall and Recreation Field and
the Great Gidding Charities.   This was
due for renewal on 30th April and it was agreed to apply to the
Standards Committee at the District Council for a further period.

 

817.12 Membership
renewal – Cambs ACRE Action with Communities in Rural England.   It was agreed to renew this membership of
£40 (includes Cambs Playing Fields Association)

 

818.12 Planning –
Erection of a free range poultry unit (turkeys) at Land near Ellands Farm,
Barnwell Road, Hemington – noted

 

819.12 Fields in
Trust – Queen Elizabeth II Recreation Ground – no update

 

820.12 Litterbin
location on Main Street.   The District
Council have agreed to resite the bin to the opposite side of the road to
improve visibility at the Mill Road junction.
(This will be carried out in the next financial year)

 

821.12 Local Minor
Highway Improvements Funding request.
The cost of a pavement along Chapel End from Main Street to Gains Lane
exceeded the budget allocation.   It was
agreed to request a kerb along this stretch of road which would define the road
edge, stop the overrun of the verge and lead to improved safety.

 

822.12 Vehicles
exceeding speed limit through the village, speedwatch meeting – no update

 

823.12 Anglia in
Bloom – village support would be requested via the Clarion

 

824.12 Grazing
agreement/licence for Parish Field – a draft of both were discussed and
amendments made for approval at the next meeting

 

825.12 Annual
Parish Meeting 17th April – it was agreed to invite a representative
from the School, Church and History Society to give an update on recent events
and plans for the future

 

826.12 Reconciliation
of accounts and payment of cheques were agreed

S Dalley (clerk)
£295.70

PC Ok (printer cartridge)
£54.99

 

827.12
Representatives reports

Rights of Way –
Cllr Giddens reported several Anglian Water drain covers had gone missing but
most have since been replaced

Allotments –
Cllr Howden reported interest in a half share of the vacant plot

Highways &
Police – Cllr Hayden reported that at the last Neighbourhood Forum meeting the
Police had highlighted the parking issues outside the school in Gt Gidding.  Tony King CC Highways had offered to visit the
village for an update – clerk to arrange suitable date

School – Cllr
Alexander – no report

Village Hall
& Recreation Ground – Cllr Howden – replacement chairs would be the next
big budget item for the hall.

Finance &
Charities – Cllr Hodson – budget update given and accepted

Tree Warden –
Cllr Trolove – no report

828.12 Correspondence
received

Letter from resident concerning
grass verge – redirected to CC Highways

North West Hunts Neighbourhood
Forum 4th April 7pm, Yaxley

Town and Parish Clerk’s Guide to
the May 2012 Elections – noted

Community Hubs – a meeting has been
organised for 27th Feb at Gt Gidding

Invite to HDC meeting 25th
April at 7pm, Pathfinder House – noted

Huntingdonshire Flood Forum –
noted

 

 

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Minutes of a Meeting of the Parish Council held in the Village Hall, Tuesday 17th January 2012

By on January 17, 2012   /   Home page latest news, Parish Council Minutes   /   Leave a comment
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Minutes of a Meeting of the Parish Council held in the Village Hall, Tuesday 17th January 2012

Present: Cllrs Alexander (Chairman), Hayden (Vice Chairman), Hodson, Howden, Giddens, Trolove, County Councillor McGuire, District Cllr Tysoe and clerk

Sue Jarvis attended the meeting to inform the Parish Council of plans to hold an event in the village hall on Saturday 2nd June for the Jubilee Celebrations.   They would not however be going ahead with their proposal for a Country Fair on the Recreation Ground on 4th June.

785.12 Apologies for absence were received from District Cllr Tuplin

786.12 Minutes of 20th December 2011 were agreed and signed

787.12 Matters arising (information only)

788.12 Members declaration of interest for agenda items Cllr Giddens 794.12

789.12 Grass cutting contract 2012- it was noted that the new contractor would start in April.   As there are still funds allocated in 2011 budget for another cut it was agreed to contact the present contractor for a cut in March.

790.12 The Great Gidding Newt Trail update – interpretation boards were in hand but subject to the Lottery Funding allowing an extension of  2 months to allow work to be completed

791.12 Noticeboard refurbishment –only one key could be found for both boards and it was agreed to obtain 2 spare keys for the noticeboards

792.12 Rural Housing Needs Survey – still no update on when this will take place

793.12 Diamond Jubilee – village celebration update.   It was agreed the group organising the event in the village hall on 2nd June would be allocated £500 to underwrite the event.   A coffee morning to celebrate the Flora and Fauna at the Jubilee Woods was being organised for 3rd June but no PC funding requested.

794.12 Planning – Tree Preservation Order, 47 Main Street – It was agreed to write and state that the PC await outcome following the 6 month order

795.12 Rural Broadband – Mobile Phone Coverage.   A letter had been received from Shailesh Vara MP who was looking in to this for the parish

796.12 Textile Recycling Bank in the village – the village hall had agreed to have this facility situated in their car park.   (The public house had declined)

797.12 Fields in Trust – Queen Elizabeth II Recreation Ground- a suitable sign would need to be erected during the Jubilee Celebrations

798.12 Litterbin location on Main Street – it was agreed that all Parish Councillors view the location of the present bin with a view to suggestions of where it can be relocated

799.12 Local Minor Highway Improvements Funding – As the CC budget limit was £10,000 it was agreed to consult on costing for a foot way from Main Street to Gains Lane.   If this exceeded the budget then a kerb along this stretch of Chapel End would be applied for.    The PC has to contribute to any improvements with a maximum of £1000.

800.12 Vehicles exceeding speed limit through the village – a request has been made for information on any speedchecks carried out during the past year but no response had been received to date

801.12 Anglia in Bloom – It was agreed that the PC would not be involved in this year but encourage members of the village to take this community activity on  (Clarion)

802.12 Rental agreement for Parish Land – it was agreed that the clerk draw up a draft agreement for discussion at the next meeting

803.12 The date for the Annual Parish Meeting was set for Tuesday 20th March at 7pm when village organisations would be invited along to give a short report on their activities (5mins)

804.12 Reconciliation of accounts and payment of cheques were agreed

S Dalley (clerk)                                                                  £295.70

Anglian Water (Rec Ground)                                              £87.05

Anglian Water (Allotments)                                                £18.57 (Charity)

805.12 Representatives reports

Rights of Way – Cllr Giddens – it was noted that another Anglian Water drain cover was missing – opposite The Mill

Allotments – Cllr Howden recommended an increase in the annual fee for 2013 – to be agreed at next meeting

Highways & Police – Cllr Hayden – no report

School – Cllr Alexander –

Village Hall & Recreation Ground – Cllr Howden reported that the Hall had seen an increase in bookings

Finance & Charities – Cllr Hodson gave a brief update

Tree Warden – Cllr Trolove had planted 50 trees provided by HDC along Lodge  Road, Hemington.   He has also produced a definitive list of the trees at the Jubilee wood which will be numbered and tagged for easy identification by visitors.

806.12 Correspondence received

North West Hunts Neighbourhood Forum 25th Jan, Infant School, Sawtry – noted

Peterborough Cycle Club notice of race Monday 4th June – noted

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minutes of Parish Council meeting held on 20th December 2011

By on December 20, 2011   /   Parish Council Minutes   /   Leave a comment

Minutes of a Meeting of the Parish Council held in the
Village Hall, Great Gidding on Tuesday 20th December 2011 at 7.30pm

Present: Cllrs Alexander (Chairman), Hayden (Vice
Chairman),  Howden, Giddins, District
Cllr Tuplin and Clerk.

 

763.11 Apologies for
absence were received from Cllrs Hodson and Trolove

764.11 Minutes of
15th November 2011 were accepted and signed

765.11 Matters
arising (information only)

766.11 Members
declaration of interest for agenda items – none

767.11 Grass
cutting contract 2012.   Following
lengthy discussion it was decided to accept the quote from CGM.(£71.63 + VAT)   Although happy with the service provided by
Bradgate the budget must be considered and best value obtained

768.11 The Great
Gidding Newt Trail update – website now live

769.11 Noticeboard
at top of Main Street – Robin agreed to treat with wood preservative

770.11 Rural Housing Needs Survey – this will go ahead in the new year
and be linked with neighbouring villages

771.11 Diamond
Jubilee – village celebration update – Band booked for Village Hall event 2nd
June and ideas still being considered for family event on Recreation Ground 4th
June

772.11 Planning –
Community Infrastructure Levy – District Cllr Tuplin explained this new system
which is due to take effect in April 2012

773.11 Rural
Broadband – Mobile Phone Coverage – no further information received

774.11 Textile
Recycling Bank in the village – Robin agreed to ask the pub if they would be
willing to have this sited in their car park

775.11 Fields in
Trust – Queen Elizabeth II Recreation Ground – Deed of Dedication being processed
and clerk to register for the Have a Field Day toolkit

776.11 Litterbin
location on Main Street – clerk to contact HDC to enquire if the bin outside
the public house could be relocated in the village (current location obscures
the view for traffic entering Main Street from Mill Road.

777.11 Local Minor
Highway Improvements Funding – for discussion at January meeting – possible
scheme could be kerbing one side of Chapel End from Gains Lane to Main Street

778.11 Vehicles
exceeding speed limit through the village – Police to be asked to provide any
figures recorded of speeding within the village. Clerk to send a reminder to
the personnel who work at RAF Molesworth

779.11 Anglia in
Bloom – an offer of wildflower seeds had been received from HDC and it was
agreed to accept these with a view to planting around the new pond in the
Jubilee Wood where the ground would be suitable

780.11 Rental
agreement for Parish Land – it was agreed that a revised agreement should be
drawn up and discussed again at the January meeting

781.11 Street
Lighting replacement scheme – a change of bulb to a white light source was
being carried out in the village

782.11 Reconciliation
of accounts and payment of cheques was agreed

S Dalley (clerk)                                                                  £295.70

BT (Direct Debit)                                                               £117.64

M Trolove (trees for Jubilee Wood)                                £300.81

Catalyst (Newt Trail website)                                           £720.00 Lottery Fund

Catalyst (new village website)                                          £600.00 Charity Account

783.11 Representatives
reports

Rights of Way –
Cllr Giddens had attended the P3 Parish & Volunteers’ Definitive Map
Seminar on 22nd November

Allotments –
Cllr Howden reported that the new allotments were looking good with one still available

Highways &
Police – Cllr Hayden reported  Anglian
Water drain cover broken 20yds on left as you turn off the main road to Little
Gidding

School – Cllr
Alexander reported that a good OFSTED has been achieved

Village Hall
& Recreation Ground – Cllr Howden reported on new doors and receipt of
profit from the village event ‘A bit of a do’

Finance &
Charities – Cllr Hodson – no report

Tree Warden –
Cllr Trolove reported Fruit trees had been received and planted

784.11 Correspondence
received

Aboutmyarea – community website for
Huntingdon and surrounding villages – it was agreed to link the new website

Zurich municipal  insurance information request – quotes would
be sought ready for  renewal in June

CPALC training programme 2012 noted

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minutes of parish council meeting held on 15th November 2011

By on November 20, 2011   /   Parish Council Minutes   /   Leave a comment
Tags:

 

Present:   Cllrs Alexander (Chairman), Trolove, Howden, Hodson, Hill, Giddens,   County Councillor Mcguire and District Cllr
Tuplin

 

Councillor Mcguire informed the meeting about the
Neighbourhood forums ‘In your Patch’ and Councillor Tuplin gave details on the
Library Service in Sawtry and how Localism may improve the planning process

 

746.11 Apologies for absence – none received

747.11 Minutes of 18th October 2011 were approved and signed

748.11 Matters arising (information only)

749.11 Members declaration of interest for agenda items – none

750.11 Grass cutting contract 2012 – only one quote received and reference to be sought –
decision at December meeting

751.11 The Great Gidding Newt Trail – it was agreed to produce 3 interpretation boards with a
hand drawn map including footpaths (artwork by Catalyst) digitally printed and
laminated vinyl face on aluminium.

752.11 Archives – minute books and accounts from 1895 – 1998 had been deposited at Huntingdon
Library and Archives.

753.11 Anglian Water – requested information on time taken to repair leaks, Main Street had been received.   It was
agreed to monitor and record any future leaks to add to a case for replacement pipes

754.11 Diamond Jubilee – village celebration no update

755.11 Planning – no planning

756.11 Rural Broadband – response from MP and County Council was received but there are no plans to improve the Winwick exchange in this round of funding.   It was agreed to ask our MP to put our community forward for a scheme to improve Mobile Phone Coverage

757.11 The District Council will be removing the Paper Bank from the village as it is no longer economically viable.   The
offer of a Textile bank to be considered at December meeting

758.11 Meeting dates for 2012 – it was agreed to continue meeting on the 3rd
Tuesday of the month at 7.30pm with the Annual meeting in May following elections

759.11 Budget plan and setting of Precept – this was discussed and it was agreed to make a small
increase to meet rising costs of insurance, water, BT and village maintenance.   Sum precepted £10,835

760.11 Reconciliation of accounts and payment of cheques

S Dalley (clerk)                                                        £295.70

Bradgate (grass cutting)                                           £127.50

Anglian Water (allotments)                                        £66.89 (charity account)

761.11 Representatives reports

Rights of Way – Cllr Giddens hoped to attend Definitive Map seminar 22nd November

Allotments – Cllr Howden agreed to look into the rules for allowing non residents to be allocated an
allotment.  It was agreed to supply information on allotments as requested by HDC.
Mr Bostock had requested permission to erect a greenhouse on his allotment (not exceeding 10’x8’), this was agreed.

Highways & Police – North West Hunts Panel Meeting 19th Oct – parking outside
school Gt Gidding – noted

School – Cllr Alexander had attended the official opening of the improvements to the school.

Village Hall & Recreation Ground – Cllr Howden reported increase use of the hall.  A long term plan for the need and or
replacement of the pavilion was required

Finance & Charities – Cllr Hodson – finance covered under 759.11 and nothing to report on charities

Tree Warden – Cllr Trolove was awaiting bare root stock list to complete order of fruit trees
for Jubilee Wood

762.11 Correspondence received

.Citizens Advice Bureau  request for donation – not allocated

.The Localism Bill update October 2011 produced by CPALC – noted

. Briefing note – Inspectors report on the examination of the Cambs & Peterborough Minerals and
Waste site specific proposals plan – noted

.CCTV funding request from HDC – not allocated

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Meeting of the Parish Council on Tuesday 18th October 2011

By on October 18, 2011   /   Home page latest news, Parish Council Minutes   /   Leave a comment
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Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 18th October 2011 at 7.30pm.

Present: Cllrs Alexander (Chairman), Hodson, Howden, Hill, Giddens, Trolove, clerk and two members of the public

A proposal was put to the council for a celebration to mark the Diamond Jubilee 2012 with an evening event on the 2nd June in the village hall and a family event on the Recreation Ground on 4th June.

729.11 Apologies for absence
Received from Cllr Hayden

730.11 Minutes of 20th September 2011
Approved and signed

731.11 Matters arising
(information only)

732.11 Members declaration of interest for agenda items
Cllr Giddens item 738.11

733.11 Parish Plan Refresher
Only two questionnaires had been returned, comments noted but no further action required.

734.11The Great Gidding Newt Trail update and payment of invoices
Work has started on the new website and the map for the interpretation boards.   Warning signs had been ordered and received along with the invoice from the Wildlife Trust.

735.11 Fields for the Future – Queen Elizabeth II Fields Challenge
No update received

736.11 Review of Neighbourhood Forums in Huntingdonshire
Cllr Hayden to be asked to complete questionnaire.

737.11 Diamond Jubilee – village celebration update
Following a written request and presentation prior to the meeting it was agreed to underwrite the proposed evening event on 2nd June in the village up to £1000.

738.11 Planning
Application 1101354FUL two semi-detached cottages 47 Main Street, Great Gidding – the council agreed to approve this application for infill  development appropriate to this site .

739.11 Society of Local Council clerks membership renewal £82
It was agreed to renew membership

740.11 Training – clerk and councillor.
Clerk was given approval to attend a training day on 14th November (working day) and approval to claim travel expenses.   Clerk to investigate code of conduct training for new councillors.

741.11 Parish Council Expenditure 2012/13 est. cost of contested election £750 uncontested £105.
This was noted and will be accounted for in the budget proposal for next month

742.11 Disposal of old laptop (wiped clean)
Offer received £20 – it was agreed to accept this offer

743.11 Reconciliation of accounts and payment of cheques agreed
• S Dalley (clerk) £295.70
• Bradgate (grass cutting) £255.00
• Bradgate (replacement cheque for 100744) £255.00
• P Hodson (charity account- allotments)  £19.44
• P Hodson (Lottery fund – signs) £54.08
• P Hodson (new pond) £19.99
• SLCC membership    £82.00
• A Underwood (S137) village event £350.00
• The WildlifeTrust (Lottery fund) £2,700.00
• M Read (Clarion delivery) £10.00 Not claimed

744.11 Representatives reports
• Rights of Way – Cllr Giddens – no known R oW problems
• Allotments – Cllr Howden to take water meter reading
• Highways & Police – Cllr Hayden no report but communication from Anglian Water received.   It was agreed to ask for more details on length of time leaks taken to fix before writing to the Highways and copying to MP.   At the time of the meeting we were informed that the leak in Luddington Road was causing low water pressure in the village and no water for properties in Luddington Road
• School – Cllr Alexander to attend official opening of the improvements to the school on Friday 21st October.   It was noted that the school had asked for use of the car park for this event.
• Village Hall & Recreation Ground – Cllr Howden reported that the grass was still being well kept and the Sawtry colts still making good use of the facilities.   Repairs to the front fence will be carried out in due course
• Finance & Charities – Cllr Hodson submitted annual returns to the Charity Commission had been completed.
• Tree Warden – Cllr Trolove – Elm Tree Scheme was not found to be suitable.   A request for the full annual allocation of 50 trees from the District Council has been made.   It was agreed to allocate £300 for planting fruit trees in the Jubilee Wood to mark the Diamond Jubilee.

745.11 Correspondence received
• Parish Council’s HCV strategy meeting invite 29th November, 7-9pm, Swavesey – noted
• How to respond to planning applications: an 8-step guide – Cllr Alexander agreed to read and pass on information
• Luminus Street representative Scheme update – noted
• The Queen’s Diamond Jubilee Beacons – the guide to taking part – noted
• CPALC AGM agenda and minutes for 3rd December and membership renewal reminder – agreed in April not to renew this year
• Broadband – Letter received from Shailesh Vara MP who is speaking to the County Council on our behalf to request a better broadband speed.
• Anglia in Bloom Seminar 1st November in Dunstable – noted
• Village SOS event in St Ives 15th November – noted

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Meeting of the Parish Council on Tuesday 20th September 2011

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Minutes of a Meeting of the Parish Council held in the Village Hall, Great Gidding on Tuesday 20th September 2011 at 7.30pm.

Present:    Cllrs Hayden (Vice Chairman), Hodson, Howden, Hill, Giddens and Trolove, District Cllr Tuplin and Tysoe, clerk and one member of the public

Public Forum:   Sue Shepherd presented the proposal for agenda item 717.11

713.11   Apologies for absence
Received from Cllr Alexander

714.11   Minutes of 16th August 2011
Agreed and signed

715.11   Matters arising
(information only)

716.11   Members declaration of interest for agenda items
None

717.11   Funding proposal and request for contribution towards ‘Celebration of Gidding’ event.
This event would be open to all residents and it was agreed to make a contribution of £350 from S137.   Any profit made from the event will be given to the Village Hall funds

718.11   Mains water supply repairs.  
The clerk had written to Anglian Water about the continued fracturing of the pipe causing the roads to be dug up with yet more disruption and damage to the highway.   Anglian Water has replied that there is no plan to replace this section of the water main.   Clerk to write to the County Council expressing our concerns, copy to MP

719.11   Great Gidding Newt Trail report had been received from the Wildlife Trust and will be available to see on the new website. 
The interpretation board is in the planning stage.    A new pond has been dug at the Jubilee wood kindly sponsored by AP & TB Trolove.  This environmental enhancement will be marked during the Diamond Jubilee

720.11   Anglia in Bloom results
Great Gidding received a Silver Award, copies of the certificate will be given to the school, shop and pub for display. Parishioners will be invited to continue this community initiative and work towards the 2012 entry.

721.11   Fit ville 2011 winners £200 to community project.  
Cllr Hill and Hayden had attended the presentation of this award.   The Recreation Ground committee were invited to consider how best to spend this money.

722.11   Diamond Jubilee Celebrations
Cllr Trolove agreed to act as the co-ordinator for events to mark this occasion in 2012

723.11   Parish Plan
Refresher questions were agreed and would be printed on the back of the next Clarion newsletter

724.11   Planning
23 Gains Lane – District Cllr Tuplin reported that the Development Management Panel had approved the replacement planning permission

725.11   Rural Broadband
It was agreed to write to our MP to ask for his support in getting an improved service for the village

726.11   Office equipment
Disposal of old laptop,  as it had now been wiped clean it was agreed to accept a reasonable offer above £20.

726.11   Bank reconciliation and payment of accounts were agreed

• BT (direct debit)                   £116.89
• Bradgate (grass cutting)        £127.50
• S Dalley (clerk no PAYE)    £295.70

727.11   Representatives reports

• Allotments – Cllr Howden reported that a trailer load of muck had been placed on the first plot by Henry Hill for all allotment holders to make use of.   Paul Hodson had agreed to box in the water pipes to the two taps
• Highways and Police – Cllr Hayden reported the poor condition of the roads.
•  School – Cllr Alexander – no report
• Village Hall and Recreation Ground – Cllr Howden –reported that there had been increased use of the hall. The outside clock needs attention and it was agreed to replace it if repairs could not be made.  Sawtry Colts were making good use of the Recreation Ground.   A minor repair was required to the pipework of the toilet.
• Finance and Charities – Cllr Hodson.   Budget update agreed and invoice requested from Wildlife Trust to enable VAT claim (Lottery Fund)
• Tree Warden – Cllr Trolove – Felling of tree on boundary of school and churchyard,  clerk to write to church wardens asking for replacement plans – Parish Planting 2011/12 trees under this scheme had been applied for – Scheme for Elm tree planting, details to be circulated for discussion next meeting.   Notification that two Ash Tree suckers are to be felled in a front garden in Chapel end

728.11   Correspondence received
• CARESCO annual report and invitation to AGM 29th Sep
• Request for grant considered but agreed not to donate.
• Victim Support request for grant discussed but agreed not to  donate.

District Cllr Tysoe updated the meeting on various topics including:

Leisure Centres – Sawtry improvements to Gym and possible end to subsidised crèche facilities.   Alconbury Enterprise Zone – encouraging businesses to set up – funding by central government

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Meeting of Parish Council on 16th August 2011

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16th August, 2011 Minutes of the Meeting of the Parish Council held in the Parish Room, Village Hall, Great Gidding at 7.30pm

Present: Cllrs Alexander (Chairman), Hill, Hodson, Howden and the clerk

697.11 Apologies for absence
Apologies for absence were received from Cllrs Hayden, Giddens and Trolove

698.11 Minutes of 19th July 2011.
Approved and signed

699.11 Matters arising
(For information only) It was noted that due to a change in supply the replacement laptop will be a higher spec and cost £450 which is still within budget

700.11 Members declaration of interest for agenda items
None

701.11 Annual Return
Notice of closure of Audit had been received and posted on the notice board

702.11 Data Protection renewal
it was agreed to pay the annual renewal of £35

703.11 Review of Water Rates.
It was agreed that the Parish Council continue to pay the water rates for the recreation ground – to be reviewed annually.

704.11 Review grass cutting contract
It was agreed to get 3 quotes for the cutting of the recreation ground and village green for a 3 year period

705.11 Parish Plan review/refresh
It was agreed to formulate a simple questionnaire to be incorporated in the Clarion

706.11 Planning
No plans received

707.11 Review of polling districts and polling place
No changes to Great & Little Gidding. It was noted that the Parish Council elections would be due in 2012

708.11 Set date for annual meeting of Gt.Gidding Charity Trustees and Village Hall & Recreation Ground Charity Trustees.
It was agreed to hold a meeting of the Trustees following the next Parish Council meeting on 20th September

709.11 Diamond Jubilee Celebrations
It was agreed that the Parish Council would consider financial support to those organising an event for the whole community, but requests would need to submitted by the November meeting.

710.11 Bank Reconciliation and payment of accounts were approved

• PC Ok (laptop) £450.00
• Moore Stephens (Audit) £162.00
• The Information Commission £35.00
• Bradgate (grass cutting) £255.00
• S Dalley (clerk) no PAYE deductions £295.70
• S Dalley (postage and stationary) £8.20

711.11 Representatives reports

• Allotments – Cllr Howden – Manure is to be deposited on the vacant allotment for all holders to make use of
• Rights of Way – Electronic map of public rights of way and countryside access opportunities in the parish had been received. Bridlepath No 2 sign had been reinstated
• Highways & Police Cllr Hayden – no report
• School – Cllr Alexander will be making contact with the school after the summer break
• Village Hall & Recreation Ground – Cllr Howden reported that all the major work to the hall was now complete and a list of minor jobs had been made which would be worked through. Cllr Hill asked for the management committee to look at improvements to the car park rented from Milton Estates (old tennis court)
• Finance & Charities – Cllr Hodson reported that the charity commission were now accepting annual returns. He also reported that the online facility to view the accounts improved the risk management of the Parish Council finances
• Tree Warden – Cllr Trolove – no report, awaiting help/advice from the County Council tree officer on condition of trees in the parish

712.11 Correspondence received

• Preparation for the coming winter season 2011/12 – West Highways Division –return form stating grit bin locations within the village
• Preliminary Draft Community Infrastructure Levy Charging Schedule and Draft Developer Contributions Supplementary Planning Document – Huntingdonshire District Council – noted
• Invitation to Annual Public Meeting and Staff Innovation and Excellence Awards on 21st September- Cambridgeshire Community Services NHS Trust – noted
• Electronic map of public rights of way and countryside access opportunities – noted
• Cambridgeshire and Peterborough Minerals and Waste Plan – consultation – noted
• Cambridgeshire ACRE invitation to Annual Meeting 27th Sep – noted
• Results of the FitVille event – Gidding are the winners and will be presented with a cheque for £200 to put toward a community project.
• District Wide magazine will now be in electronic format only and the Parish council agreed to have a link to the Giddings website.
• A copy of a letter had been received from a resident to County Cllr Viv McGuire asking for support to get better broadband for the Giddings. The Parish Council agreed to write requesting support from the County Council to improve the provision of a better broadband service.

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