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Village Hall and Recreation Ground Charity Trustee meeting
on Tuesday 20^th October 2015 – to follow the Parish Council meeting
in the Village Hall, for the purpose of transacting the following business.

AGENDA

66.15 Apologies and reasons for absence
67.15 Member’s declaration of Disclosable Pecuniary Interests
68.15 To confirm and accept minutes of 15^th September 2015
69.15 Matters arising from minutes (information only)
70.15 Update on 48 Main Street boundary
71.15 Feedback following the public meeting regarding the future of the Village Hall on 13^th October 2015
72.15 Items for discussion on next agenda
73.15 Date of next meeting

Great & Little Gidding Meeting of the Parish Council
on Tuesday 20^th October 2015 at 7.30pm
in the Village Hall, for the purpose of transacting the following business.

Members of the Press and Public are invited to attend and participate.  If you wish to address the council, please inform the Clerk or Chair ahead of the meeting.

AGENDA

225.15 Chairman’s Welcome
226.15 To receive apologies and reasons for absence
227.15 Member’s Declaration of Disclosable Pecuniary Interests
228.15 Public and press participation session with respect to items on the agenda
229.15 To confirm and accept minutes of 15^th September 2015
230.15 Matters arising from minutes (information only)
231.15 Communication from District and County Cllrs
232.15 Communication from Parish Cllrs
233.15 Communication from Village Hall Committee (VHC)
234.15 Clerk’s report, inc:-
a) Care Network to go ahead and endeavour to set up a coffee am/pm in the village
b) Clerk to take holiday Monday 26^th and Thursday 29^th October
235.15 Correspondence received, inc:-
a) Letter – HDC, Environment Maintenance Request
b) Email – CCC, Cllr Bywater, Cambs Budget Challenge Consultation Launch
c) Email – GG History Group, request for funding to cover rental of the Village Hall
d) Email – Speedwatch, request for funding to purchase 2 x ‘Speedwatch Operates in this Village’ signs
e) Email – Tour of Cambridgeshire 2016, invitation to Public Authorities meeting 29^th October 6pm
f) Email – HDC, B Halford, Invitation to participate in tree planting scheme
g) Letter – HDC, request for information regarding playground maintenance
236.15 Finance, inc:-
a) Payment of accounts
Expenditure
£305.21 – Salaries (STO)
£108.36 – C Bradley, additional Hours (10, to complete on-line ILCA course) (CHQ)
£13.80 – (£2.30 VAT) BT September payment (DD)
£85.00 – Milton (Peterborough) Estates Company, Car Park Rental (CHQ)
£514.44 – (£85.74 VAT) CGM, grass cutting
£39.37 – Anglian Water at the Recreation Field (DD)
Receipts
None
b) To note the reconciled bank account balance
237.15 Planning
238.15 Health and safety matters, inc:-
Update on:
a) Fallen branch from poplar tree on the recreation ground – Cllr James
b) Gains Lane, overhanging branches – Clerk
c) Brook at the back of the jitty – Cllr Giddens
d) Overgrown vegetation on the bend, leading to Winwick – Cllr James
239.15 Update regarding recent drain work in Gains Lane – Clerk
240.15 Update on Chapel End surface dressing – Cllr James
241.15 To approve the request from the Speedwatch Volunteer Group to fund the purchase of 2 yellow Speedwatch signs @ £88.00 plus VAT, per sign
242.15 Discussion of Parish Councillor’s/Trustee’s training needs
243.15 Tree survey, update – Clerk
244.15 Update on Village Sign work – Cllr James
245.15 Policy review, inc:-
a) To adopt the Risk Assessment – Cllr James
b) To adopt the Risk Management Policy accompanying the Risk Assessment – Clerk
246.15 To consider maximising investments – Clerk
247.15 To note the completion of the audit process and receive the comments from the external auditor
248.15 Items to be included in the next CLARION
249.15 Items for discussion on the next agenda
250.15 Date of next meeting
This section of the meeting is closed to the public
Staffing Matters
251.15 To discuss an increase in the Clerk’s weekly hours
252.15 To approve a request for the Clerk to work from home on 2^nd November due to a teacher training day